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Health & Medical Health & Medical Coordinating CoalitionsCoordinating Coalitions
Orientation to Regional Stakeholder MeetingsOrientation to Regional Stakeholder Meetings
December 2, 2013 December 2, 2013
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WelcomeWelcome
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Schedule for the DaySchedule for the Day
10:00-12:00 Emergency scenario
HMCC Overview & Questions
Facilitation Process
Noon-1:00 Working lunch - Table discussions
1:00-3:00 Fact Sheets
Lunch Question card Responses
Regional breakouts
3:00 Session adjourns
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Keys to a Successful MeetingKeys to a Successful Meeting
• Active & respectful participation by all
•Minimal distractions• No side conversations• No texting or emailing in the room• Phones & pagers on vibrate
• Efficient transitions
• Proceeding as planned
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Emergency ScenarioEmergency Scenario
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Health & Medical Health & Medical Coordinating Coalitions Coordinating Coalitions
(HMCC)(HMCC) Overview & Questions Overview & Questions
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HMCC: Regional ESF8 SupportHMCC: Regional ESF8 Support• Formal collaboration
among health & medical stakeholders to prepare for, respond to, recover from, & mitigate impact of emergencies, MCI, or catastrophic events
• Support regional activities related to disasters, including planning, organizing, equipping & training coalition for disaster response
• 6 – one in each MDPH Hospital Region
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HMCC FunctionsHMCC Functions• Active in all phases of disaster management cycle• Specific Requirements• Coordinate regional ESF8 planning• Support local planning & preparedness• Maintain 24/7 capacity to support response• Provide multi-agency coordination, advice on incident
management decisions, resource coordination • Coordinate regional information sharing for situational
awareness & common operating picture• Support regional recovery operations • Participate in regional risk assessment & mitigation
activities• Provide administrative & fiscal oversight for activities
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HMCC StakeholdersHMCC Stakeholders• Core Disciplines• Community health centers & ambulatory care
practices • EMS – Public & Private • Hospitals• Public health• Long-term care
• Healthcare Partners• Dialysis centers, urgent care, pharmacies, home
health agencies, others• Mental & behavioral health providers
• Emergency Management & Public Safety
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OutreachOutreach • Meetings since September 2013• Local public health coalition meetings (15)• Hospital coalition meetings (6)• MEMA• Local/State Advisory Committee• Coalition for Local Public Health• Western MA Homeland Security Advisory Council• Massachusetts Medical Society• Massachusetts Municipal Association
• Ongoing Scheduling• MA Hospital Association• MA Ambulance Association • Fire Chiefs Association of Massachusetts, EMS Committee
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Phased ImplementationPhased ImplementationMilestones
End of BP2 (June 30, 2014)
Facilitation process completed
November 2014(mid BP3)
HMCC RFR issued
End of BP3(June 30, 2015)
HMCC operations established24/7 regional point of contact established
During BP4(July 1, 2014 –June 30, 2016)
Develop regional health & medical operational plansBegin exercising HMCC operational plans
End of BP5(June 30, 2017)
6 HMCC fully operational Complete exercising HMCC operational plans
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Facilitation ProcessFacilitation Process
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Facilitated Meetings Facilitated Meetings • Regionally based
• Information gathering for regional groups
• Focus on specific questions
• Participant feedback
• Preparation for development of RFR
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Discipline RepresentativesDiscipline RepresentativesRoles & ResponsibilitiesRoles & Responsibilities
• Represent perspectives of colleagues in your discipline & region• Work collaboratively with group members in
other disciplines• Answer key questions to support regional
HMCC planning• Attend 4 facilitated meetings (Jan – June)• Review materials & consult with colleagues
between meetings
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Key QuestionsKey Questions
• Who are partners (other than 5 core disciplines) who should be involved/engaged in the regional HMCC?
• What are resources/capacities in the region that can be adapted &/or inform regional HMCC planning?• What are the desirable attributes & capacities for the
HMCC regional coordinating agency? • What are possible operating/program models for
meeting required functions of a regional HMCC? • What are the pros/cons of possible governance
models?
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Facilitated Meeting ScheduleFacilitated Meeting Schedule• January Working Group Meeting 1
• Region 1 - 1/30/2014 at Pittsfield Senior Center
• Region 3 - 1/10/2014 at Tewksbury Public Library
• Region 4AB - 1/29/2014 at MA Medical Society, Waltham
• Region 5 - 1/15/2014 Cedarville Community Room,
Plymouth Fire Station
• March Working Group Meeting 2
• May Working Group Meeting 3
• June Regional meetings Meeting 4
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Working LunchWorking Lunch
• At your tables, discuss
•What needs to be clarified?
•What did you expect to hear that you did
not?
• Record on table cards
• Stack for collection at end of lunch
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ResourcesResources
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Fact Sheets Fact Sheets • Goal• Identify health & medical resources within regions• Quantifiable information• Ongoing updates
• Categories to be added• Mutual aid agreements• LEPC/REPC• Specialty hospitals• Suggestions
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Responses to Lunch Question Responses to Lunch Question CardsCards
All questions will be transcribed as written and posted with responses at
www.bu.edu/sph-coalitions
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Regional Break-out SessionsRegional Break-out Sessions
Region Facilitator Location
1 Hope Kenefick Room AB
3 Harold Cox Room C
4AB Kathleen MacVarish Farmhouse
5 Kerry Dunnell Southeast Link
Identify additional resources you will need to answer the key questions
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Thank youThank you