H-GAC 2017 Workshop Series
November 9, 2017
Workshop 3: Life After Harvey
LOCATION:H-GAC CONFERENCE ROOM A3555 TIMMONS LANEHOUSTON, TX
TIME:8:30 A.M. TO 12:30 P.M.
REFRESHMENTS WILL BE PROVIDED.
Agenda
• Introductions and Purpose • Hurricane Harvey Challenges• Debris Estimation• Contracting and Procurement• Break• Public Information• Disposal• Funding Sources• Break• Mitigation• Long Term Recovery
2
Welcome
• Introductions
• Name
• Agency
3
Part 1: Challenges from Hurricane Harvey
Hurricane Harvey History
5
Challenges from Hurricane Harvey
• Wide area of impact
6
wjhg.com
Challenges from Hurricane Harvey
• Unprecedented rainfall
amounts.
• National Weather
Service had to add new
colors to map the rains.
7
Challenges from Hurricane Harvey
• The water took a long time to drain delaying
debris and recovery efforts in many areas
8cnbc.com
Challenges from Hurricane Harvey
• Issues in housing those displaced from the
hurricane
9NPR News
Challenges from Hurricane Harvey
• Controlled water releases from area reservoirs.
10
Houston Chronicle
Challenges from Hurricane Harvey
• Strain on local
resources.
• Hurricane Irma made
landfall in Florida
approximately 2 weeks
later which put a
further strain on
resources.
11
Challenges from Hurricane Harvey
• Debris industry was strained
• Entire disaster industry was strained
12The Weather Channel
Challenges from Hurricane Harvey
• Landfills were
inundated and wait
times were long.
• Unauthorized debris
sites sprang up in
some areas.
13
Houston Chronicle
Challenges from Hurricane Harvey
• Potential litigation
from damages
14
Part 2: Lessons Learned from Debris Operations
Debris Estimation
• What processes were used?
• Were personnel trained and ready?
• What challenges were faced?
• What lessons were learned?
• What recommendations for improvement?
16
Contracting and Procurement
• Any issues with debris hauler
or monitoring contracting?
• Did any regional
coordination take place?
• Any issues with equipment
and supply acquisition?
• What lessons were learned?
• What recommendations for
improvement?
17
Public Information
• What methods were used to communicate to the public?
• Was there regional coordination?
• What was effective?
• What was not effective?
• What lessons were learned?
• Recommendations for improvement?
18
Disposal of Debris
• How was disposal coordinated
between jurisdictions, hauler
and landfills?
• What challenges were faced in
disposing of debris?
• What lessons were learned?
• Recommendations for
improvement?
19
Lessons Learned• Any additional lessons learned in regards to the
following?
• Documentation of expenses/time/equipment
• Damage assessments
• Organization of response/incident command
• Tactical communications
• Public information
• Evacuation
• Search and rescue
• Training
• Staffing
• Policies/procedures/plans
• Supplies/equipment20
Part 3: Funding Sources
Exigent and Emergency Conditions
• FEMA declared “exigent
and emergency conditions”
existed as a result of
Hurricane Harvey and
allowed jurisdictions to
allow procurement by
noncompetitive proposals
(sole-sourcing).
22
Exigent and Emergency Conditions
Exigency:
Something that is necessary in a particular
situation that requires or demands immediate aid
or action.
Emergency:
An unexpected and unusually dangerous situation
that calls for immediate action or an urgent need
for assistance or relief
23
Exigent and Emergency Conditions
Using the exigency or emergency exception:
• The non-State applicant must include a justification in its contract file.
• For debris removal the non-State applicant can provide documentation from the public health authority explaining the public health threat posed by the debris, the location of the threat and anticipated duration
24
Exigent and Emergency ConditionsNon-State applicants must meet the following requirements:
• Contract must include the required contract clauses (2 CFR 200.326 & Appendix II)
• Contract must include the Federal bonding requirements
• Must award to a responsible contractor
• Must complete a cost or price analysis
• May not use cost-plus-percentage-of-cost contracting
25
Alternate Procedures Pilot Program • Reimbursement of straight-
time labor costs for employees.
• Retention of income generated from recycling debris
• Two-percent increased cost-share incentive for jurisdictions with FEMA approved DDMP
• Sliding scale Federal cost share (Not implemented for Harvey since Fed reimbursement is 90%)
26
Removal of Commercial Debris
• FEMA allowed removal
of storm generated
debris from industrial
and commercial
establishments and
houses of worship.
27
Private Property Debris Removal
• FEMA simplified the process
for private property debris
removal (PPDR).
• Applicants must provide a
written request to FEMA
through the State
identifying where they will
be conducting PPDR.
28
Private Property Debris Removal
• To be reimbursed for PPDR
operations, a jurisdiction
must provide:
• A public interest
determination
• Documentation supporting
the legal authority to
remove the debris
• Indemnification
29
Debris Removal from Private Roads
• Justification and documentation must be provided to FEMA to be remove debris from private roads:
• Ordinance that allows for removal of debris in emergency circumstances (Must have been in place prior to the incident period)
30
Debris Removal from Private Roads
• A formal pre-existing agreement with the owners of the private road.
• Documentation to support that the Applicate has the legal responsibility to remove debris, has completed all legal processes, and has agreements to indemnify and hold harmless the Federal Government.
31
Part 4: Opportunities to Mitigate the Natural and Built Environment
Hazard Mitigation Grant Program
• A Presidential Major Disaster
Declaration provides for the
availability of HMGP funds at the
request of a state’s Governor in
eligible communities.
• HMGP funding available to the
applicant is based on the
estimated total federal assistance
33
HMPG Funding Formula
34
HMGP Funding
35
FY17 Flood Mitigation Assistance
Funding
• States are eligible to receive $100,000 for mitigation planning.
• Technical Assistance funding available up to $50,0000 federal share.
• 10% state management costs.
• 5% local management costs. • All funding distributed on a
competitive basis for flood hazard mitigation projects.
36
Pre-Disaster Mitigation Grant - Funding
• All US States are eligible to receive an allocation of $575,000.
• 10% of the appropriated PDM funding will be set aside for Native American Tribal applicants.
• No applicant (State) will receive more than 15% or $15 million of the appropriated PDM funding.
37
Lessons Learned
• What mitigation measures
already in place seemed to work
well during the flooding?
• What mitigation measures either
did not work, need
reinforcement, or need to be in
place to help minimize the
impact of future incidents of
heavy rain and flooding?
38
Part 5: Long Term Recovery
Long Term Recovery Needs
• Continued debris operations
• Long-term housing
assistance
• Infrastructure repair
• Economic restoration
• Mental/behavioral health
• Public health
• Mitigation actions
40
The Community Courier - Spring
Long Term Recovery Needs
• Debris
management
operations
continue in
many areas.
41
Long Term Recovery Needs
• Housing assistance is
needed to assist
individuals still
displaced from their
homes damaged from
Hurricane Harvey.
42
USA Today
Long Term Recovery Needs
• Repair to critical
infrastructure needs
to be addressed
43
Long Term Recovery Needs• Some business are still struggling to repair their
businesses.
• Employees may be out of work until operations
are fully restored.
44
Long Term Recovery Needs
Many individuals suffer some
type of mental health distress
following a disaster including:
• Post traumatic stress disorder
• Chronic depression
• Anxiety
• Addiction
45
National Disaster Recovery Framework
• Defines recovery principles
• Identifies roles and responsibilities
• Provides a structure for communication and collaboration
• Provides guidance for recovery planning
• Outlines a process to rebuild stronger smarter and safer
46
47
Case Study: Shelter At Home Program
• Established in Baton Rouge following
devastating flooding in 2016
• Program to provide assistance to rapidly repair
and get families back into homes and out of
temporary shelters or hotels as quickly as
possible.
48
Case Study: Shelter At Home Program
• If a home can be back in a livable state with up
to $15,000 in repairs, then the state will OK the
work and a crew will be sent out to do the
work.
• The State of Louisiana paid 25% of the cost and
FEMA paid 75%.
49
Case Study: Shelter At Home Program
• Very basic work is provided including:
• Mucking out the house
• Basic electrical restoration
• Installing a basic water heater
• Removing wet wall insulation
• Providing up to $500 in basic cooking or refrigerating appliances
50
The Advocate, Baton Rouge
Recovery Efforts
• What is being done in your communities to
assist in recovery efforts?
• What areas still need to be addressed?
• What could be done to improve recovery
processes at the local, county, regional, state
and federal levels?
51
QUESTIONS?
52
Thank You!
53