Download - Governance Center for SharePoint - Sept09
Driving business from yourSharePoint investmentGovernance Center for SharePoint
Anders B. SkjønaaPartnerNetmedia Software
www.netmedia.as
About Us/About You
Anders B. SkjønaaNetmedia Software
Partner, CEO
SharePoint Sailing Denmark
Microsoft Consulting Information Work
Governance ICASA Speaker
Italy Training Kids
Basketball
Blog: sharepointpeople.wordpress.comWeb: www.netmedia.asMail: [email protected]: @skjoenaa
In the room?
Governance principles
The goal is to ensure that SharePoint investments deliver on expected business goals!
Governance is effectively conducted through a solid framework
Reference framework: www.isaca.org
Business Impact
Security
Productivity
Compliance
Governanc
e
The pains of governance
Developing a governance plan can be extremely time and ressource consumingHow do we make sure that we cover all bases?Governance needs to be made operational to have any impactHow do we make the effect of our efforts visible to the management?Who is really the owner of SharePoint governance?
The pains of governance
”Developing a governance plan can be extremely time and ressource consuming”
The SharePoint Governance FrameworkUsing a formal governance
framework enable you to spend all resources on planning!
Estimated time savings: 60-70%
The pains of governance
”How do we make sure that we cover all bases?”
SharePoint Service CatalogueUsing a catalogue of services exposed with SharePoint it is
easy to scope exactly what to plan for...
Only do what youhave to!!!
The pains of governance
”Governance need to beoperational to work. How
can we make sure its not justa big pile of documents?”
Governance Center for SharePoint™
This ”out-of-the-box” solutionbreaks governance plans
into operational tasksand controls
The pains of governance
” How do we make the effect of our efforts visible to the
management?”
Governance DashboardUsing visual presentation of current status of all systems
and how they supportbusiness goals.
Governance OrganizationManagement is involved in
setting goals related tothe business
SharePoint Governance adoption*
68% of sharePoint project does not include governance93% (of those that did include governance) started planning after going into productionNo project use a formal governance framework75% of governance plans are not maintained after 3 monthsMore than 50% had to redo parts - or all - of the SharePoint planning after 12-18 months
*Based on internet survey made by Netmedia Software in 2008/2009
Full platform governance
Docu
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anagem
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Intra
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Extra
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Contra
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Gov
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Gov
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SharePoint platform(Providing platform services for applications)
”Green governance” relatesto applications and typically has a business focus
Examples:• Regulatory Compliance• Security• Update frequency• Branding• Metadata• Workflow / proces latency• Etc.
”Blue governance” relatesto the it infrastructure and deals andhas a focus on driving the platformFrom a technical point of view
Examples:• Availability• Application ”on-boarding”• Backup / Restore procedures• Scalability• Change Request procedures• Etc.
Establishing the organization
Governanceroles
IT
Executive Stakeholders
End Users
Governance board
Operational Team
Business(Content Owners)
Establishing the governance organizationis best done early in the implementationproject.
Role guidelines
Executive Stakeholders:Participates in establishing SharePoint vision and setting the business impact. Hasan interest in following ROI on SharePoint.
Business (Content Owners):Own individual business applications.Will drive related governance policies forthese applications and bridge applicationsto business impact.
End Users:Will actively drive governance controls and tasks in the daily work. A very importantGroup to have on board in governanceto optimize adoption.
IT:Owners of the tech platform and relatedpolicies and controls. A very importantrole in the governance board in relationto service level maintenance and scopingof the platform.
The SharePoint Governance Framework
SharePoint Vision
Goal A Goal B Goal C
System 1
System 2
System 3
System 4
System 5
System 6
Rule Rule Rule Rule Rule Rule Rule Rule Rule Rule Rule Rule
Task Task Task Task Task Task Task Task Task Task Task Task
Procedures/Guides Procedures/Guides Procedures/Guides
Op
era
tional o
rg.
Board
org
.
The SharePoint Governance Framework is developed and owned by Netmedia Software ApS. The SharePoint Governance Framework may be referenced and used freely with proper reference to the owner and the owners internet website.
Governance Center for SharePoint 2.0
Governance Center for SharePoint 3.0
Business Value ManagementEasy impact identification on the Governance Dashboard
Governance Planning ToolEasy guided documentation and planning flow
Governance Task & Control ManagementBuilt-in risk/impact modelling
Standard Operating ProceduresQuality assurance thorugh controlled procedures
SharePoint Service Catalogue / Governance HandbookBest Practices and tool for rapid implementation
TrainingOptional subscription based online training module for SharePoint users and administrators
Change ManagementWorkflow based management of change requests for the governance board
Automated Site creation policy enforcementGovernance Center automatically applies governance policies to all new sites on creation
Available in October 2009
Business impactAll systems report their impact to a business impact area.
There is a direct and visible link from business goals to each system, policy and control.
This makes the governance plan relevant for business management and helps all levels of the organization to keep in shape to support the business goals at all times.
Business Impact
Security
Productivity
Compliance
Governanc
e
Business Impact
Governance
SecurityFully automated policy creation for new sites; team sites, publishing sites, project sites, My Sites etc. makes site ownership and responsibilities easy to understand and engage with.
Policies can be strict and not allow access for users before governance controls and tasks have been completed, or simply raise a warning and a risk on the governance dashboard, if a site is not in compliance.
Business Impact
Security
Productivity
Compliance
Governanc
e
Security
Governance
ProductivityUsing the framework and tools for planning and documenting governance policies and controls, is estimated to save 60-80% of governance planning time, compared to not using a framework or tool at all.
Using the Governance Dashboard makes it easy for any user to find individual controls and tasks that must be done to stay in compliance. Finally the Change Management workflow automates the collection and handling of change requests, making decisions faster and lowers the cost of Change Management procedures.
Business Impact
Security
Productivity
Compliance
Governanc
e
Productivity
Governance
ComplianceAlways stay informed and in compliance by using the Governance Dashboard and the graphical drill-down webpart that allows you to find individual systems, policies or controls that need you attention.
Using the policies and controls lists you can enter regulatory compliance rules from external governance agencies and record history with the control log and history functionality of Governance Center for SharePoint 3.0
Business Impact
Security
Productivity
Compliance
Governanc
e
Compliance
Governance
Typical implementation processNetmedia Software and our selected partnersdeliver advisory services and implementation serviceswhen implementering SharePoint governance usingGovernance Center for SharePoint 3.0
It is recommended to have an experienced resource onboard in the governance implementation. This willmake the process easier as well as faster, and will help youPrepare an governance plan that embrace the entireSharePoint platform and investement.
To prepare for governance of a SharePoint platform, youmay want to take a look at the Governance Master Classestrainings on www.netmedia.as.
www.netmedia.as