WHY use Google docs?
Offsite StorageOnline Software
Lowers Website Maintenance“1” Document Multiple Users
Multiple users1. Need to view document
2. Need to collaborate (edit) document
WHY use Google docs?
Where We Use Google Docs
• Minutes Have been published
1. General Meeting
2. Staff Meeting
• Sunsations Monthly Entry• Sunsations is not published
Viewing vs Collaborating
• Viewing:– Document is published and link is sent to
viewers by email or
– Link is posted on some public site
• Collaborating:– Invitation is sent to specific email addresses that
have gmail accounts.
How Does this help
Secretary has one document to monitor.–Link to the document is sent in email
instead of the document.
–Edits are made by contributors to one document.–Website Administrator posts links to the
document instead of having to copy and paste document to website.
ProcessCreate Google Email
Create Google Account
•Create document
Use Google Docs or Word Processor
•Share Document Viewing only
Send email with link
OR post link on public site
•Share Document for Editing
Send Collaboration Invitation
FAQs
• You need a gmail account to collaborate
• If you have a gmail email address you have an account and you use the same Sign In
• If you do not have a gmail address and do not want one you can create a gmail account with the email address you use.
YOU TUBE VIDEO
