Download - Go to Meeting Instructions Work in Progress
-
8/2/2019 Go to Meeting Instructions Work in Progress
1/22
Everything You Need to Know About
GoToMeeting
Mike Wilkinson and Jenny Yu
-
8/2/2019 Go to Meeting Instructions Work in Progress
2/22
WebEx is Dead!Long Live GoToMeeting!
Our contract with WebEx ends August 1, 2010.
As ofnowwe will be using GoToMeeting for all of our web meetings.
-
8/2/2019 Go to Meeting Instructions Work in Progress
3/22
Cheaper
Provides all of the features
WebEx provided
Easier to use (more intuitive)
Everyone is going to love it!
Why GoToMeeting?
-
8/2/2019 Go to Meeting Instructions Work in Progress
4/22
1. Who will have access to GoToMeeting?
2. Setting up GoToMeeting on your computer
3. Overview of GoToMeetings preferences and settings
a. Configuring your Preferences and Settings
4. How Toa. Schedule a meeting
b. Start a meeting
c. Use the Presenter Control Panel
d. Record a Meeting
e. Use GoToMeeting from within Outlookf. Join a meeting (Attendees POV)
5. GoToWebinar in 2 Minutes
6. LIVE DEMO!
7. Questions and Answers
8. Test
Todays Meeting:
-
8/2/2019 Go to Meeting Instructions Work in Progress
5/22
Yes,
There will be a test.
No,
I am not kidding.
Todays Meeting
-
8/2/2019 Go to Meeting Instructions Work in Progress
6/22
GoToMeetingmeetings with 25 attendees
All of Sales, Client Services (including Support and PD),
Torrance, Martin, and Leah will have their own individualGoToMeeting and GoToWebinar accounts
Every other department will have a GoToMeeting Account to
share (Product Development, Technology, Corporate, etc)
Mike Wilkinson and Jenny Yu are your GoToGurus and willbe available to answer any questions
(Dennis and Leah will act as back-up)
1. Who Will Have Access to GTM?
-
8/2/2019 Go to Meeting Instructions Work in Progress
7/22
Click the link in your GoToMeeting invite email
Enter your account information and click Create Account
On the Download GoToMeeting Page click Download
Click Yes, Grant, or Trust if necessary
How Can I Tell if it is installed?
PC Users: The GTM icon will appear in your system tray (thats where
your clock is)
Mac users: the GTM icon will appear on your desktop
2. Setting Up / Installing GoToMeeting
-
8/2/2019 Go to Meeting Instructions Work in Progress
8/22
GoToMeetings preferences allow you to
customize how you use the tool
We recommended that you set up all of your
personal preferences during the first time
setup process
Be sure to review all your settings before
starting your first meeting!
3. GTMs Preferences and Settings
-
8/2/2019 Go to Meeting Instructions Work in Progress
9/22
9
3a. Configuring Your Preferences
Right-click on the GTM icon inthe system tray
(Mac users: click on the GTMicon in your desktop)
Click PreferencesStart Up preferences enable you to select how you start GoToMeeting
Login automatically, manually etcDo you want this computer to remember you?How often do you want to sync with Outlook etcGeneral preferences lets you set general GTM preferences:
File save settingsSession identity settingsEtc
Meeting Preferences determines which GTM options are available to attendees:Enable or disable chat, system messages etc..Choose color theme for control panelEtc
Recording Preferences allows you to set your video and audio recording optionsMac users CANNOT record a meetingDetermine what is recorded (recommend Use GTM integrated audio)Determine where the file will be saved (recommend the share drive)
Determine playback format (recommend Windows Media, .wmv)
Integration Settings: determine where to display GTM integrationsSelect email and calendar integrationsDetermine if you want to access GTM via your email applicationRecommend you stick with the default options.
Connection Prefences: test the status ofyour GTM connection.
Audio Settings: set up and test
microphones and speakers for VoIPRecommended that you just dialinto the toll-based GTM number oruse a bridge line and ignore thisscreen.
-
8/2/2019 Go to Meeting Instructions Work in Progress
10/22
4. How To
Welcome Class to
GoToMeeting 101
Professors
Michael WilkinsonJenny Yu
-
8/2/2019 Go to Meeting Instructions Work in Progress
11/22
11
4a. How to Schedule a Meeting
Right-click on the GTM icon inthe system tray
(Mac users: click on the GTMicon in your desktop)
Click Schedule a Meeting
Fill out the form that appears,including meeting subject, date,time etc
Under the Audio options, it is suggested that you provide both VoIP and the
conference call number (toll). This will be selected by default.You may also choose to provide your own dial-in information.
(Use this to enter directions to dial into an eChalk Bridge to enable toll-free
access to the meeting audio)
You may add an optionalpassword to protect the meeting.
Click Schedule Meeting
Depending on your preferences, GTM willdisplay a confirmation that this meeting has
been added to your calendar.If it looks OK, click OKDepending on your preferences you will see ameeting invite appearEither enter attendees email addresses tosend meeting invite orCopy and paste the meeting information toemail without the meeting invite
Dont forget to sync
this new event withyour Salesforce.com
calendar!!
-
8/2/2019 Go to Meeting Instructions Work in Progress
12/22
12
4b. How to Start a Meeting
Right-click on the GTM icon inthe system tray
(Mac users: click on the GTMicon in your desktop)
To Start a Scheduled
MeetingClick My Meetings
This will launch the My Meetings screen
Select the meeting you want to start.
Click Start to launch the presenter control
panel and start the meeting
You can also invite attendees, edit or delete
a meeting from this screen.
-
8/2/2019 Go to Meeting Instructions Work in Progress
13/22
How to Start anImpromptu Meeting
13
4b. How to Start a Meeting
Right-click on the GTM icon inthe system tray
(Mac users: click on the GTMicon in your desktop)
Click Meet Now to:Launch the Presenter Control PanelStart your meetingInvite attendees
-
8/2/2019 Go to Meeting Instructions Work in Progress
14/22
4 Main Sections:
1.Screen Sharing
2.Attendee List3.Audio
4.Chat
4c. Using the Presenter Control Panel
Play/Pause Button to startand pause screen sharing
Stop Button to stop showing yourscreen (without ending the meeting)
Give Keyboard andMouse buttongivesattendee power to control
the presenters screen.
Change Presenter Button(I feel this one is self explanatory)
Show My Drop-Downchooseif you want to share your
Entire ScreenClean ScreenOne specific application
Start Recording Button(Again, pretty self explanatory)
When the control panel is minimized,you will have access to all of the scrensharing tools via this bar, which willalways stay on the presenters screen.
You can invite additional people via theattendee list
Up to 15 with GoToMeetingMore than 15, use GoToWebinarUse this button to invite attendees toan impromptu meeting
Have the ability toedit audiopreferences anytime
These are the same audio instructionsgiven to attendees.
If you entered in custom directions(for example to an eChalk Bridge)this is where they will appear
Identical to WebEx
-
8/2/2019 Go to Meeting Instructions Work in Progress
15/22
Recording option is only available to the presenter
Before recording you must configure your recording
preferences
Choose your audio and recording media format (GTM format or
Windows Media Player) as well as the destination for saving
recorded meeting files (My Documents or the Share Drive)
We recommend that you choose Windows Media (.wmv) format
GTM will automatically convert the file to .wmv when the meeting
ends
To record audio you must use GTMs tolled dial in number
You can access your preferences by right-clicking on the GTM
icon in your system tray (Mac userson your desktop) or via
the Presenter Control Panel)
4d. How to Record a Meeting
-
8/2/2019 Go to Meeting Instructions Work in Progress
16/22
4d. How to Record a Meeting
Click Start RecordingNote: this is where you can accessyour recording settings from withinthe control panel
To Play Back the Recording:
Once GMT is done converting the file to .wmv it will
be automatically saved
Simply go to the folder you saved the file in andclick on it
Be sure you have the latest version of Windows
Media Player installed
To Share the Recording:
Point to its location on the share drive
Attach the file to an email
-
8/2/2019 Go to Meeting Instructions Work in Progress
17/22
GTMs default settings will install the Outlook plug-in
automatically.
Scheduled meetings will also appear on your Outlook
Calendar automatically
If you are accessing Outlook from a computer that does not
have GTM installed on it, you may be prompted to download
the application.
4e. Using GTM from Within Outlook
The GoToMeeting Icons will appear in thesame location as your other add-ins(Salesforce.com, Marketo, etc)
Click the GTM Icon to access the samefunctions and features available with the iconin your system tray or on your desktop.
Schedule a meetingStart a meetingPreferencesEtc
There are also Meet Now and
Schedule Meeting buttons to directly
access those functions.
-
8/2/2019 Go to Meeting Instructions Work in Progress
18/22
Attendees will receive an email/meeting invite/IM with a
direct link to the meeting
When the time for the meeting comes, they will click the link
and enter the meeting password, if applicable
This will launch the Attendee Control Panel
The attendee will see your screen, by default, in a scalable
window next to their control screenthey have the option of
viewing it full screen or not.
Attendees can end the meeting by closing out of their control
panel.
4f. How to Join a Meeting
Attendees will see the audio directions youve
selected for the meeting directly on their
control panel.
-
8/2/2019 Go to Meeting Instructions Work in Progress
19/22
Most of you will never use this tool, so we will be verybrief.
Use GoToWebinar for meetings with more than 25 people (max 201
people)
Scheduling/Starting/Recording a Webinar is the SAME as with
GoToMeeting, with some bonus features:I. GoToWebinars icon is blue instead oforange
II. Schedule similar webinar (think of this as accessing an old
assignment from an eChalk class archive and giving it a new date)
III. Recurrence: create a series of Webinars
IV. Greater customizability: choose name for the webinar, upload acustom logo, choose a color scheme etc
V. Specify other organizers/panelists to participate in the webinar
For more details on this, see the GTM guide
5. GoToWebinar in 2 Minutes
-
8/2/2019 Go to Meeting Instructions Work in Progress
20/22
The GoToWebinar control panel is virtually thesame, but has some additional features:
1. Dashboard Pane2. Audience View Pane3. Polls and Questions
To learn more about these features, pleasesee the GTM Reference Guide for eChalk,or ask your GoToGurus!
5. GoToWebinar in 2 Minutes
Provides organizers with a view of:The timerAttendanceAudience attentivenessNumber of unanswered questions
Number of hands raised
Gives organizers a view of what theaudience is seeing
Dont have to ask are you
seeing this? ever again!
Allows the organizer to poll the audience(multiple or single choice) or to questionthe audience (text responses)
You can create a poll at anytimeby clicking on Manage Polls
Simply type in a question
and choose if you want to send it
privately or to everyone
-
8/2/2019 Go to Meeting Instructions Work in Progress
21/22
6. LIVE DEMO!
-
8/2/2019 Go to Meeting Instructions Work in Progress
22/22
7. Questions? Weve Got Answers!
??
???
?
?
?
??
?
?
? ?
??
?
??
? ??
??
?