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GET ORGANISED!
Time Management
Student Learning Development Student Counselling Service
W: http://student-learning.tcd.ie
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Learning Objectives
• Become aware of importance of self-
management
• Learn about goal setting, time
management and overcoming
procrastination
• Controlling distractions
• Practice strategies
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Self-Management
Effectively managing yourself
and your resources by:
• Planning
• Monitoring
• Evaluating
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Self-Assessment
• What study goals did you make this week?
• If you didn’t achieve them why not?
• What do you hope to do the rest of the
week?
• What have you done to get organised? Environment
Routine
Notes
Mind
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Goal Setting
• Goals help us focus, stay in control
• Goals are motivating
• Different types:
– Long term goals
– Medium term goals
– Short term goals
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SMART Goal Setting
• S = Specific
• M = Measurable
• A = Action
• R = Realistic
• T = Time-based
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EXERCISE
Discuss the various techniques or things
you do to help manage your time and
resources
• What works?
• What doesn’t work?
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Time Management Strategies
• Prioritise your tasks
• How?
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Setting Priorities
High Urgency Low Urgency
High Importance
1 Do it now
2 Plan to do it
Low Importance
3 Resist giving it high priority
4 Time Wasters Busy work
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Time Management Strategies
• Prioritise
• Specificity
• Small bite-size pieces
• Use all available time
• Structure the environment
• Establish a routine
• Scheduling
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Prioritise - task
• In small groups, look at the list of tasks
that need to be done and put them in order
of priority.
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Scheduling – use a system
• Diary and/or Term Planner
• Time Tables
• To do lists – weekly or daily
• Don’t forget
• Relaxation time
• Monitor, evaluate, reward
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Get a diary
• Everything
• Check daily
• Dates, meetings,
lectures, timetable
• Social / Relaxation
• Rewards
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www.printfree.com
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Plan Weekly – short term tasks
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An example timetable
Before 9.00 9.00-11.00 11.00-13.00 14.00-15.00 15.00-17.00 After 19.00
Mon Lecture: Myth
10-11 PB 101
Work in library
11-12
Lecture: Rome
12-1 HUM44
Keep free Seminar: Myth
3-4 URS21
Independent
study
Tues Swim Independent
study
Independent
study
Lecture: Epic
4-5 PB105
Wed Seminar: Rome
9-10 HUM15
Independent
study 10-11
Independent
study
Badminton 2-3 Badminton 3-4 (Union night)
Thurs Swim Independent
study
Independent
study
Lecture: Myth
2-3 PB101
Work in library
3-4
Lecture: Rome
4-5 HUM44
Film soc
Fri Lecture: Epic
9-10 PB 105
Seminar: Epic
10-11 URS21
Independent
study
Independent
study
(Out with
friends)
Sat Paid work Paid work
Paid work
Paid work
(Out with
friends)
Sun Independent
study
Make to-do list
for next week
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“The best thing I did was to make lists of
things that I needed to do and prioritize
them. It helped me to become more
organized and efficient.
It really helps me to keep on top of things
and also not to procrastinate.
Procrastination is the easiest thing to do
and the hardest thing to get away from.”
Joanna
Lists
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To-do list
• Make a list of all tasks
• If it can be done in 2 mins
do it now
• If not, add it to your list
• Prioritise
Options:
www.rememberthemilk.com
www.wunderlist.com
Mobile Phone
Notepad
Diary
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www.mindtools.com
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Distractions • Emails
• Phone calls & texts
• Facebook/Twitter/Bebo
• Surfing the net
• Computer games
• Television
• Food & Drink
• Tidying/Housework
• Family commitments
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Internet use – tools to help
selfcontrolapp.com – macs, free
macfreedom.com – windows, mac, android; $10
FocusBooster – app, free; 25 minute timer
FocusWriter – mac & pc; for writing
Anti-social – blocks social websites, like Freedom
LeechBlock – Firefox or StayFocusd – Chrome
rescuetime – lite is free; tracks time, set goals
persistenceapp.com – free, macs
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PROCRASTINATION
Is to delay needlessly
something that we believe
would be to our benefit!
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Patterns of Procrastination
• Perfectionist – Focused on excellence at the expense of getting tasks completed on time. (Focused on the future)
• Postponer – Focused on having fun and avoiding difficult tasks. (Focused on the immediate present)
• Politician – Focused on social commitments and others needs – can’t say no. (Focused on externals)
• Punisher – Focused on own perceived shortcomings and failures. (Focused on the past)
Patterns of Procrastination (Schubert Walker, 2004 in Counseling the
Procrastinator in Academic Settings)
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Overcoming Procrastination
• Take Action
• Salami Technique
• Five Minutes
• Related Tasks
• Worst first
• Make Commitments
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Organise your learning
• PURPOSE
• STRATEGY
• REVIEW
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Making sense of the mess!
Setting up a filing system
• Make it simple – if it’s complicated, you won’t use it
• Aim to be able to file it quickly and find it quickly
• Use box files or magazine holders to store
documents, notes, small books etc – label clearly
• Use document folders to transport what you need
each day - empty and repack these regularly!
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Organise your mind!
• Positive attitude
• Positive language
• Self-efficacy
• Goals and wants
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Some work for you
Stop doing
Continue doing
Start doing
Signed ----------------------------------------------- Date:----------------------------------
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Summary
• Plan, monitor and evaluate how you
manage yourself and your time
• Set and achieve SMART goals
• Use a time management system and
effective strategies
• Get things started and finished – beat
procrastination
• Maintain balance
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Our details
• Blackboard module: ASSL-TCD-201415
• Website: http://student-learning.tcd.ie
• Email: [email protected]
• Facebook: facebook.com/studentlearning
• Twitter: twitter.com/StudentLearnin1
• Phone: 01-8961407