FY 12/13 Proposed Budget
Board of Directors Meeting
February 1, 2012
Budget Development Process• Planning for FY 12/13 operating budget began in September 2011.
• Formal budget development guidelines were issued on October 17, 2011.
• Emphasis on realistic projections under the current economic situation.
• Initial draft submitted by department heads in November 2011.
• The draft budget was refined as follows: The review process:
• Comparative analysis: proposed budget with FY 10/11 results and FY 11/12 budget projections.
• Detailed review with VP Finance.
• Resulting modifications: proposed and applied.
• Proposed budget presented to AACRAO Board for approval.
Budget Summary
FY 12/13
REVENUE:
DUES $2,466,854 27.5%
NON-DUES $6,510,995
TOTAL REVENUE $8,977,849
TOTAL EXPENSES $8,653,793
EXCESS REVENUE $ 324,056
Dues and Non-dues Revenue ComparisonFY 06/07 – FY 10/11 Actual and FY 11/12 – FY 12/13 Budgeted
Summary of Major Assumptions by Department
Annual Meeting 2013 (San Francisco):
• Registrations: Number of registrants same as FY11/12 budget (Philadelphia)
No increase in base price.
• Exhibit fees: Number of exhibitors same as FY11/12 budget (Philadelphia)
No increase in base price.
Government Relations:
• No increase in expenditures above 2%.
Communications:
• No increase in expenditures above 2%.
Summary of Major Assumptions by Department (continued)
General & Administration:
• Individual/Institutional dues:Membership revenue same as FY11/12 budget.
• Corporate dues:
Corporate membership revenue same as FY11/12 budget.
• Includes 3% salary pool.
Information Technology:
• No increase in expenditures over 2%.
Summary of Major Assumptions by Department (continued)
Governance:
• 3% increase in expenditures over FY11/12 budget.
Meetings and Workshops:
• SEM 2012 (Orlando): Registrations: Number of registrants same as FY11/12 budget (San Diego)
No increase in base price.
Exhibit fees: Number of exhibitors same as FY11/12 budget (San Diego)
No increase in base price.
• Technology Conference 2013 (Tucson): Registrations: 7% decrease in # of registrants from FY11/12 budget (Chicago)
No increase in base price.
Exhibit fees: 8% increase in # of exhibitors over FY11/12 budget (Chicago)
No increase in price.
Summary of Major Assumptions by Department (continued)
Meetings and Workshops (continued):
• Transfer Conference 2013 (Tucson): Registrations: Number of registrants same as FY11/12 budget (Chicago)
No increase in base price.
Exhibit fees: Number of exhibitors same as FY11/12 budget (Chicago)
No increase in base price.
Technology and Transfer conferences have been co-located for the first time. Budget reflects assumption without prior data.
• Online Courses:
Registrations: projecting 5% decrease in revenue over FY11/12 budget
• Webinars:
Registrations: projecting 25% decrease in revenue from FY11/12 budget
Member and Customer services: Jobs-on-line: projecting 13% increase in revenue from FY 11/12 budget.
Increase in fees for non-members at 20% above member rate.
Summary of Major Assumptions by Department (continued)
IES:
• Service fees: projection 6% increase in evaluation revenue from FY11/12 budget.
• Increase expected based on enhanced timeliness, customer responsiveness, marketing efforts and development of growth opportunities.
• Consulting expense: budgeted at 17% of revenue.
AACRAO Consulting:
• Service fees: projecting 20% increase in revenue from FY 11/12 budget
• Projection based on increase in marketing efforts and growth opportunities.
• Consulting expense: budgeted at 36% of revenue.
Summary of Major Assumptions by Department (continued)
Publications:
• Publication sales: projecting 8% decrease in publication sales from FY11/12 budget. Three new publications that are in the pipeline.
• Edge: projecting 2% increase in revenue over FY11/12 budget; increase based on higher demand.
Operating Revenue & Expenses FY 05/06 – FY 10/11 Actual and FY 11/12 – FY 12/13 Budgeted
2005 2006 2007 2008 2009 2010 2011FY 11/12Budget
FY 12/13Budget
(Proposed)Total Revenues 5,966,226 7,036,458 7,142,788 7,801,667 7,303,307 7,718,065 8,459,691 8,731,789 8,977,849Total Expenses 5,307,950 6,283,851 7,097,602 7,070,276 6,768,767 6,921,257 7,770,013 8,470,634 8,653,793
$0
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
$7,000,000
$8,000,000
$9,000,000
Operating Revenue & Expenses FY 90/91 – FY 10/11 Actual and FY 11/12 – FY 12/13 Budgeted
Operating RatioFY 90/91 – FY 10/11 Actual and FY 11/12 – FY 12/13 Budgeted
Revenue Allocation by Program
Expense breakdown by line item