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From time of From time of arrest…arrest…
……to release from probationto release from probation
OOffenderffender B Based ased TTrrackingacking S Systemystem
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Welcome to OBTS Training!
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Ground Rules
Everyone is responsible for their own learning --
questions are encouraged and can be asked
at any time!
Put cell phones, beepers on vibrate; no texting!
Please return from break on time!
Collaboration is allowed!
All activities and the Certification Exam
are “open book”!
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Section 1 Introduction
Section 2 OBTS Overview
Section 3 How OBTS Collects Data
Section 4 Accessing and Disseminating OBTS Data
Section 5 How to Use the OBTS
Section 6 OBTS Certification Exam (Open Book!)
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What is the Offender-Based Tracking System?
An information system which provides a repository of offender, case, and arrest data from existing Agency criminal justice information systems.
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Why was the OBTS Developed?
One single repository
Near Real Time
Investigation and Research
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Main Customers:
Local
Government
State
Government
Federal Government
Municipalities The Executive Branch
The Judicial Branch
The Federal Branch
The Legislative Branch
Who Uses the OBTS?
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Judicial
Branch
State, Local, and Other Law Enforcement
Current Uses
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What Kind of Data Can I Expect to Find?
State of Connecticut (adult) offender data only
Examples: Offender classifications Comprehensive case
status Profiles on offenders Court criminal histories Arrest data Information regarding
probation and parole Offender status
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What Kind of Data is NOT Found?
1. No National Crime Information Center (NCIC) data
2. No National Law Enforcement Telecommunications System (NLETS) data
3. No COLLECT data
4. No old format rap sheet data
5. No manual files in Master Name Index (MNI) and Computerized Criminal History (CCH)
6. No centralized infractions bureau historical data
7. No historical data from Protective Order Registry (POR) and Paperless Re-Arrest Warrant Network (PRAWN)
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Planned Future Uses for OBTS
Inclusion of No Contact Orders – target date TBD Foreign Orders (Out of State Protection Orders) Inclusion of Photo/Mug-Shot data and DNA information Sex Offender Registry (SOR) and Case Notes (Board of
Pardons and Parole) are in use, but not currently interfaced with OBTS
The interface to receive Probation and Bail information from CMIS (Case Management Information System) is being planned; currently not in production
The new Sentence and Time Calculation System from DOC is currently being tested
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Planned Future Uses for OBTS
Making OBTS Even More Effective: Providing Notifications to inform authorized
agencies of the addition of significant data Providing a mechanism to exchange information
between existing criminal justice information systems
Enabling future criminal justice information initiatives to integrate with existing CJIS systems
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Section 1 Introduction
Section 2 OBTS Overview
Section 3 How OBTS Collects Data
Section 4 Accessing and Disseminating OBTS Data
Section 5 How to Use the OBTS
Section 6 OBTS Certification Exam (Open Book!)
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14v 5.1.3
OBTS
Correction
OBIS
OBTS
OffenderRepository
MetaDataRepository
State Police
MNI/CCH
State Police
SOR
Judicial
CRMVS
Judicial
CMIS
Judicial
PRAWN
Judicial
CIB
State Police
COLLECT
Secure XML Data
Exchange
ReportingRepository
Inquiry & Reporting Administration
Board of Parole
CaseNotes
Judicial
POR
Ø DPSØ DoCØ BoPØ JudicialØ Chief State's AttorneyØ Public DefenderØ DMVØ Local Law EnforcementØ Victim AdvocateØ Legislative Management
Ø OPMØ DoIT
Correction
S&T Calc
Centralized Infractions Bureau
Criminal & Motor Vehicle System
Master Name Index / Computerized Criminal
History
Offender Based Information System
Sentence & Time Calculation
Protective Order Registry
Paperless Re-Arrest Warrant Network
Sex Offender Registry
Case Notes / Parole System Client management information
system (Juvenile &Adults)
CT On-Line Law Enforcement
Teleprocessing
How Does the OBTS Collect Data?
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What is a CJIS Business Event?
… a decision or action that generates “Criminal Justice Enterprise Information” and causes the exchange of that information
OBTS
Correction
OBIS
OBTS
OffenderRepository
MetaDataRepository
State Police
MNI/CCH
State Police
SOR
Judicial
CRMVS
Judicial
CMIS
Judicial
PRAWN
Judicial
CIB
State Police
COLLECT
Secure XML Data
Exchange
ReportingRepository
Inquiry & Reporting Administration
Board of Parole
CaseNotes
Judicial
POR
Ø DPSØ DoCØ BoPØ JudicialØ Chief State's AttorneyØ Public DefenderØ DMVØ Local Law EnforcementØ Victim AdvocateØ Legislative Management
Ø OPMØ DoIT
Correction
S&T Calc
Centralized Infractions Bureau
Criminal & Motor Vehicle System
Master Name Index / Computerized Criminal
History
Offender Based Information System
Sentence & Time Calculation
Protective Order Registry
Paperless Re-Arrest Warrant Network
Sex Offender Registry
Case Notes / Parole System Client management information
system (Juvenile &Adults)
CT On-Line Law Enforcement
Teleprocessing
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Judicial Computer Systems:
Criminal and Motor Vehicle System (CRMVS)
Protection Order Registry (POR) Paperless Re-Arrest Warrant
Network (PRAWN) Centralized Infractions Bureau
(CIB) Case Management Information
System (CMIS) (future interface)
OBTS
Correction
OBIS
OBTS
OffenderRepository
MetaDataRepository
State Police
MNI/CCH
State Police
SOR
Judicial
CRMVS
Judicial
CMIS
Judicial
PRAWN
Judicial
CIB
State Police
COLLECT
Secure XML Data
Exchange
ReportingRepository
Inquiry & Reporting Administration
Board of Parole
CaseNotes
Judicial
POR
Ø DPSØ DoCØ BoPØ JudicialØ Chief State's AttorneyØ Public DefenderØ DMVØ Local Law EnforcementØ Victim AdvocateØ Legislative Management
Ø OPMØ DoIT
Correction
S&T Calc
Centralized Infractions Bureau
Criminal & Motor Vehicle System
Master Name Index / Computerized Criminal
History
Offender Based Information System
Sentence & Time Calculation
Protective Order Registry
Paperless Re-Arrest Warrant Network
Sex Offender Registry
Case Notes / Parole System Client management information
system (Juvenile &Adults)
CT On-Line Law Enforcement
Teleprocessing
Yellow Boxes = Judicial Legacy Source Systems
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Examples of Judicial Branch Business Events
Examples of Judicial Branch Business Events
1.Uniform Arrest Record (UAR)
2.Misdemeanor /MV Summons, and Complaint (MSC) Arrest
3.Complaint Ticket Arrest
4.Charging, Continuance, Re-Arrest, Disposition
5.Protective, Standing Criminal Restraining, and No Contact Orders
6.Superior Court Bail Decision, Centralized Infractions Bureau Case Disposition
7.Adult Probation and Bail Commission Community Supervision
8.Erasure
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DPS Computer Systems:
State Police Bureau of Identification (SPBI)
OBTS
Correction
OBIS
OBTS
OffenderRepository
MetaDataRepository
State Police
MNI/CCH
State Police
SOR
Judicial
CRMVS
Judicial
CMIS
Judicial
PRAWN
Judicial
CIB
State Police
COLLECT
Secure XML Data
Exchange
ReportingRepository
Inquiry & Reporting Administration
Board of Parole
CaseNotes
Judicial
POR
Ø DPSØ DoCØ BoPØ JudicialØ Chief State's AttorneyØ Public DefenderØ DMVØ Local Law EnforcementØ Victim AdvocateØ Legislative Management
Ø OPMØ DoIT
Correction
S&T Calc
Centralized Infractions Bureau
Criminal & Motor Vehicle System
Master Name Index / Computerized Criminal
History
Offender Based Information System
Sentence & Time Calculation
Protective Order Registry
Paperless Re-Arrest Warrant Network
Sex Offender Registry
Case Notes / Parole System Client management information
system (Juvenile &Adults)
CT On-Line Law Enforcement
Teleprocessing
Light Blue = Public Safety Legacy
Source Systems
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Examples of DPS Business Events
Examples of DPS Business Events
Master Name Index (MNI) Computerized Criminal History (CCH)
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DOC Computer Systems:
Offender Based Information System (OBIS)
Sentence and Time Calculation (STC) (currently being tested)
OBTS
Correction
OBIS
OBTS
OffenderRepository
MetaDataRepository
State Police
MNI/CCH
State Police
SOR
Judicial
CRMVS
Judicial
CMIS
Judicial
PRAWN
Judicial
CIB
State Police
COLLECT
Secure XML Data
Exchange
ReportingRepository
Inquiry & Reporting Administration
Board of Parole
CaseNotes
Judicial
POR
Ø DPSØ DoCØ BoPØ JudicialØ Chief State's AttorneyØ Public DefenderØ DMVØ Local Law EnforcementØ Victim AdvocateØ Legislative Management
Ø OPMØ DoIT
Correction
S&T Calc
Centralized Infractions Bureau
Criminal & Motor Vehicle System
Master Name Index / Computerized Criminal
History
Offender Based Information System
Sentence & Time Calculation
Protective Order Registry
Paperless Re-Arrest Warrant Network
Sex Offender Registry
Case Notes / Parole System Client management information
system (Juvenile &Adults)
CT On-Line Law Enforcement
Teleprocessing
Green = DOC Legacy Source Systems
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Examples of DOC Business Events
Examples of DOC Business Events
Pre-Trial, Post-Conviction Incarceration DOC Release, DOC Community
Supervision DOC Offender Transfer, Escape Extradition, Death
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OBTS Overview – Data SourceJudicial Branch DoC DPS New
Offender
Status Classifications Name / DoB Identifiers Addresses Characteristics Locations
Arrests (Arrestee, Charge Details, Companion UAR) Court Cases
Case Status Defendant Case Details (Latest Activities, Orders, Attorneys) Associated Cases Charges / Dispositions Court Case Activities Re-arrests Bails / Bonds (Client, Bail/Bond Details) Pre-Trial & Post - Judgment Programs
Incarcerations
Inmates Incarceration Details
Protection Orders Parole Decisions (Future) Probations (Future) Sex Offender Registration (Future)
“Who Provides What?” Chart
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Ensuring the Integrity of OBTS Data: Your Responsibilities
Enter and maintain the highest quality of data in the Legacy Source Systems
Enter data in the Legacy Source Systems in a timely manner
Be aware of current known issues
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Time forReview!
Matching Exercise
24
Write the
appropriate
alphabet letter
in front of
each question.
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From which state branches or
agencies does the OBTS receive
offender address information?
From which state branches or
agencies does the OBTS receive
offender address information?
Question 1Question 1
K. DPSDOC
Judicial Branch
K. DPSDOC
Judicial Branch
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What is the information system which provides
a repository of offender, case, and
arrest data from existing agency criminal justice
information systems?
What is the information system which provides
a repository of offender, case, and
arrest data from existing agency criminal justice
information systems?
Question 2Question 2
L. Offender Based Tracking System
(OBTS)
L. Offender Based Tracking System
(OBTS)
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Give 4 examples of data sources
that are not included in
OBTS.
Give 4 examples of data sources
that are not included in
OBTS.
Question 3Question 3
F. NCIC
NLETSCOLLECT
SOR
F. NCIC
NLETSCOLLECT
SOR
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Give an example of a criminal
justice business event.
Give an example of a criminal
justice business event.
Question 4Question 4
C. Uniform Arrest Record (UAR)
C. Uniform Arrest Record (UAR)
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True or False? OBTS identifies
the source system of all data to the user.
True or False? OBTS identifies
the source system of all data to the user.
Question 5Question 5
D. TrueD. True
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True or False? OBTS contains information on
juveniles who are detained and/or
processed through Juvenile
Court.
True or False? OBTS contains information on
juveniles who are detained and/or
processed through Juvenile
Court.
Question 6Question 6
H. FalseH. False
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When did OBTS go live?
When did OBTS go live?
Question 7Question 7
I. July 2004I. July 2004
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This information is currently not
included in OBTS but there are future plans
to do so.
This information is currently not
included in OBTS but there are future plans
to do so.
Question 8Question 8
B.No Contact OrdersPhoto/Mug Shot
Data DNA information
B.No Contact OrdersPhoto/Mug Shot
Data DNA information
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Section 1 Introduction
Section 2 OBTS Overview
Section 3 How OBTS Collects Data
Section 4 Accessing and Disseminating OBTS Data
Section 5 How to Use the OBTS
Section 6 OBTS Certification Exam (Open Book!)
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OBTS Data is Available
to Criminal Justice
and Other Agencies,
as defined in
CGS subsection (b)
of section 54-142g
StateStatutes
StateStatutes
Who is Authorized to Use OBTS?
http://www.cga.ct.gov/2009/pub/chap961a.htm#Sec54-142g.htmhttp://www.cga.ct.gov/2009/pub/chap961a.htm#Sec54-142g.htm
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LawEnforcement
Judicial Branch
OtherAgencies
DPS Municipal Police
Departments Federal Agencies Agency Law
Enforcement Units in DMV, DEP, DCP, DRS, DMHAS
Court Support Services Division
Superior Court Operations
Appellate Centralized Infractions
Bureau Office of Victim
Services
Division of Criminal Justice Services
DOC, including Board of Pardons and Parole
Division of Public Defender Services
Office of Victim Advocate
Legislative Management DOIT OPM
Who is Authorized to Use OBTS?
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Computer System Security
What You CanSee and Access
Defined by Statute
=Your Job Role
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Security Levels: “Who Can See What” Chart
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OBTS Case TypesCategory A Cases with Continuances more than 13 months old (not currently
distinguishable)
Category B Pardoned Cases
Category C Post-finding Alcohol Education or Drug Education Sealed Cases
Category D Post-finding Cases awaiting Erasure
Category E Post-finding Convicted Cases
Category F Sealed Juvenile Transfer Cases
Category G Pre-finding Cases
Category H Pre-finding Alcohol Education or Drug Education Sealed Cases
Category I Pre-finding Youthful Offender Sealed Cases
Category J Offender Adjudged Youthful Offender, Cases pending Erasure
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Who Can See What?Access vs. Dissemination: There’s a Difference!
IT Support OBTS
OBTS
Correction
OBIS
OBTS
OffenderRepository
MetaDataRepository
State Police
MNI/CCH
State Police
SOR
Judicial
CRMVS
Judicial
CMIS
Judicial
PRAWN
Judicial
CIB
State Police
COLLECT
Secure XML Data
Exchange
ReportingRepository
Inquiry & Reporting Administration
Board of Parole
CaseNotes
Judicial
POR
Ø DPSØ DoCØ BoPØ JudicialØ Chief State's AttorneyØ Public DefenderØ DMVØ Local Law EnforcementØ Victim AdvocateØ Legislative Management
Ø OPMØ DoIT
Correction
S&T Calc
Centralized Infractions Bureau
Criminal & Motor Vehicle System
Master Name Index / Computerized Criminal
History
Offender Based Information System
Sentence & Time Calculation
Protective Order Registry
Paperless Re-Arrest Warrant Network
Sex Offender Registry
Case Notes / Parole System Client management information
system (Juvenile &Adults)
CT On-Line Law Enforcement
Teleprocessing
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1.Use OBTS on COLLECT-Certified Workstations!
2.For Non-COLLECT Certified Workstations, do the following: Complete a CJIS-2 Security
Compliance Assessment Form and submit to the CJIS Support Group
When approved, complete a CJIS-3 Security Compliance Certification Form and submit to the CJIS Support Group
For Forms and Instructions:
See the CJIS Portalhttp://www.cjis.ct.gov
Security Procedures
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1.Must be for criminal justice and/or law enforcement purposes only
2.Must be accessed/disseminated only for the performance of your job duties
3.Access and dissemination of OBTS data must be in accordance with your Agency’s existing policies
3 Rules Regarding Access and Dissemination of OBTS Data
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Under no circumstances can OBTS data be used for:
Personal Use or Curiosity
Private Investigation Work
Personal Profit or Gain
CGS Sections 29-11 through 29-16, 53, 54
OBTS Users must not perform queries for:
Private investigatorsFreedom of Information Act
(FOIA) requestsOther State or Municipal Agencies
(if not in the performance of your job duties)
The Public (if not in the performance of your job duties)
Volunteer Agencies or Organizations, such as school or sport-affiliated organizations, etc.
OBTS Users must not perform queries for:
Private investigatorsFreedom of Information Act
(FOIA) requestsOther State or Municipal Agencies
(if not in the performance of your job duties)
The Public (if not in the performance of your job duties)
Volunteer Agencies or Organizations, such as school or sport-affiliated organizations, etc.
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43
What Do You Think Happened?
An individual was making criminal history information
inquiries on behalf of a private investigator and
charging for the inquires.
1.Nothing
2.The individual was counseled
3.The individual’s OBTS access was terminated
4.The individual was terminated and criminally prosecuted
The individual was terminated and criminally prosecuted.
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What Do You Think Happened?
An individual ran a criminal history check and used the
results to intimidate, threaten and harass another
person. The person who was harassed reported the
individual to the police.
1.Nothing
2.The individual was counseled
3.The individual had to apologize and promise to never do it again
4.The individual was terminated, arrested, and criminally prosecuted
The individual was terminated, arrested, and criminally prosecuted.
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What Do You Think Happened?
An individual ran a criminal history check on their step-child; the intent was to help the child and there was no
real victim.
1.Nothing
2.The individual was counseled
3.The individual’s OBTS access was terminated
4.The individual was verbally reprimanded and a letter placed in their employment file.
The individual was verbally reprimanded and a letter placed in their employment file.
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You are accountable for queries made with your User ID
Do not share your User ID or password
Be sure to log-off before leaving your computer
Audit TrailsInquiry Logs:
1.Date/Time of Inquiry (Query) was submitted
2.Reason and the Requestor ID (if entered)
3.Search Criteria for the Inquiry, including any Identifiers
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1st Offense: Agency imposes penalties 2nd Offense: 30-day suspension of
OBTS access 3rd Offense: Termination of OBTS
access rights; can be reinstated upon successful appeal to CJIS Governing Board
Proposed Sanctions for Misuse
Note: Offenses can result in criminal charges. Agencies can impose greater penalties than those indicated.
Note: Offenses can result in criminal charges. Agencies can impose greater penalties than those indicated.
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Section 1 Introduction
Section 2 OBTS Overview
Section 3 How OBTS Collects Data
Section 4 Accessing and Disseminating OBTS Data
Section 5 How to Use the OBTS
Section 6 OBTS Certification Exam (Open Book!)
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http://www.cjis.ct.govhttp://www.cjis.ct.gov
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Section 1 Introduction
Section 2 OBTS Overview
Section 3 How OBTS Collects Data
Section 4 Accessing and Disseminating OBTS Data
Section 5 How to Use the OBTS
Section 6 OBTS Certification Exam (Open Book!)
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1. You sign the Certification Form
2. You take the Exam (“Open Book”)
3. Instructor Grades the Exam
4. Instructor Signs the Certification Form
5. You get a Copy of the Form; CJIS Support Group Keeps the Original
OBTS Certification Process: Certification is
Required by the CJIS
Governing Board and
Policy Committee
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There are 15 questions. You must get 11 answers correct. Use your answer sheet only; do
NOT mark on the exams, as we re-cycle them!
When you are done, turn in your answer sheet.
How to Take the Certification Exam
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Do NOT mark the test booklet;
Use the provided answer sheet!
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Congratulations Certified OBTS Users!
Congratulations Certified OBTS Users!