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Welcome, everyone!
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State Lean Government Consortium: Helping Each Other Transform
Government Service
Tuesday, March 26, 2013Gary Vansuch, Colorado Department of TransportationGary Vansuch, Colorado Department of Transportation
In southwestern Colorado
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State and Provincial Lean Government Consortium:
Helping Each Other Transform Government Service
Tuesday, March 26, 2013Gary Vansuch, Colorado Department of TransportationGary Vansuch, Colorado Department of Transportation
In southwestern Colorado
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Some governments represented on this webinar
States / ProvincesCaliforniaColoradoMaineNew YorkNewfoundland
CountiesKing Maricopa MauiMonterey
CitiesHoustonManitowocWashington, DC
Newfoundland and LabradorTexasWisconsinWyoming
U.S. FederalJusticeNavyAir ForceCommerceHuman Services
Other folksNon-profitsConsultantsPrivate sector
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What’s inside:long version
Lean process improvement has been used very effectively by many organizations to improve customer service and to become more competitive. Some governmental organizations have also been using Lean for a while. Various state governmental organizations have been having success organizations have been having success with Lean, and these organizations are starting to form a State Lean Government Consortium to leverage the knowledge and resources of these organizations, to help each other transform government services.
This webinar will discuss some of the enhancements that Lean has produced in state government, and will also provide a current status of this Lean Consortium.
"I See What You Mean”: Denver’s “Blue Bear”
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What’s inside:short version
• Lean in state government
• Beginning a “Consortium”
"I See What You Mean”: Denver’s “Blue Bear”
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What’s inside:short version
• Lean in state government
"I See What You Mean”: Denver’s “Blue Bear”
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Lean in ColoradoLean in Colorado
Wet Mountain RangeWet Mountain Range
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“ Making government more effective, efficient and elegant means listening to our state employees and employees and learning from them how we can do better.”
-Governor John Hickenlooper, 2011
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“ That is why we initiated the Lean program in almost every state agency, where employee teams are now actively are now actively identifying waste and inefficiency to create savings.” -Governor John Hickenlooper, 2011
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“Like any business, CDOT needs to constantly review our processes and procedures, then make needed adjustments and
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adjustments and improvements to ensure that we are delivering the best customer service possible. ”- CDOT Executive Director Don Hunt, 2011
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Lean at CDOT: Vision
Everyone, Every Day,
Improving Every Process Improving Every Process and
Every Product, To Benefit Every Customer
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How did we start?• We trained some people• We selected some areas
to work on• We started some process
improvement projects
We benchmarked other states: what were their Departments of
– Access Permits– Oversize / Overweight
Permits– Hiring– Procurement– Contracting– Others
Departments of Transportation (DOTs) doing?
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We asked our industry organizationorganization
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So, then we Googled
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We talked with Oregon
http://www.oregon.gov/DAS/TRFM/Pages/goinglean.aspx
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They said “call Washington state, too”
http://www.oregon.gov/DAS/TRFM/Pages/goinglean.aspx
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Washington
http://www.accountability.wa.gov/leadership/lean/default.asp
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They said: Iowa, Minnesota, and Maine
http://www.accountability.wa.gov/leadership/lean/default.asp
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Maine• Great
tools and projects
http://www.maine.gov/dhhs/btc/
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Prior Prior ASQASQGovernment Government Division Division webinars webinars about Lean about Lean about Lean about Lean in State in State GovernmentGovernment
http://asq.org/gov/quality-information/webinars-gov.html
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Maine
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Maine said “Call New Hampshire, too”• Great
tools and projects
http://www.maine.gov/dhhs/btc/
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New HampshireNew Hampshire DOT• Constituent Response• Project Closings• Statewide
Transportation Improvement Program (STIP)
• Processing Contract • Processing Contract Rental Agreements
• Storm Water Protection Plan
• Department Contract Process
• Oversize/Overweight Permitting
http://lean.nh.gov/
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IowaIowa DOT• ROW• Hiring
process• Hearings• Accounting
http://lean.iowa.gov/index.html
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Iowa
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Minnesota
Minnesota DOT• Hiring• Electronic Document
Management System• IT development process• And, lots of educational • And, lots of educational
materials and templates (and, great newsletter)!!
http://www.lean.state.mn.us/
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Minnesota
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OhioOhio DOT• Management of
inventory of equipment, parts, and materials
• ROW records management
• Aircraft registration
• Some great downloadable educational material
http://lean.ohio.gov/
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Tennessee
Great resources, such as “Sidewalks Permits” training video
http://www.tn.gov/finance/adm/AuditConsulting/
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So, we also started some multi-state teleconferences,
to share experiences, tools, and to share experiences, tools, and so forth
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So, we also started some teleconferences
June 13, 2012: 3 states June 13, 2012: 3 states (Tennessee, Maine, Colorado)
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So, we also started some teleconferences
September 5, 2012: 6 states September 5, 2012: 6 states (Tennessee, Maine, Colorado-plus Arizona, Minnesota, Iowa)
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So, we also started some teleconferences
by February 2013: 15 states by February 2013: 15 states
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Currently 15 states
http://www.coloradodot.info/business/process-improv ement/lean-in-green-map
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What’s inside:short version
• Lean in state government
"I See What You Mean”: Denver’s “Blue Bear”
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What’s inside:short version
• Lean in state government
• Beginning a “Consortium”
"I See What You Mean”: Denver’s “Blue Bear”
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So, why form a Consortium of Lean in State Government?
It seems like a lot of states are It seems like a lot of states are doing just fine with Lean
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Prior Prior ASQASQGovernment Government Division Division webinars webinars about Lean about Lean about Lean about Lean in State in State GovernmentGovernment
http://asq.org/gov/quality-information/webinars-gov.html
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Georgia
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“Wisdom is the difference between between knowledge and experience ." – Ancient proverb
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So, let’s form a Consortium of State and Provincial
Governments which are gaining experience and wisdom about experience and wisdom about
Lean
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State (and Provincial) Lean Government ConsortiumGovernment Consortium
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State (and Provincial) Lean Government Consortium
Survey multi-state teleconference participants
– Global forums (including multi-state teleconferences
– Functional forums: for instance, Lean at DOTs– Functional forums: for instance, Lean at DOTsduring the AASHTO Annual Meeting in October
Reached out to partners– ASQ: Government Division, Lean Division– Lean Enterprise Institute
Working on ways to support each other
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Next stepsNext steps
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Updates here temporarily, including next multi-state (multi-province) teleconference
http://www.coloradodot.info/business/process-improvement/lean-in-green-map
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Join us in Indianapolis
2 p.m. on Sunday, May 5: Lean Dialogue, with a focus on Lean in State Government
Ask at registration desk for Government Division meeting (likely inside the Marriott Hotel)
http://wcqi.asq.org/
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Join us in Indianapolis
One of our CDOT process improvement projects is in the Finals for the International Team Excellence Awards
http://wcqi.asq.org/team-competition/case-studies.html
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Let’s help each other obtain outstanding results for ourselves outstanding results for ourselves
and our customers
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January 2013, State of the State: “ ... we are making government work more efficiently. Nothing illustrates the case better than our work with the LEAN process.
A little more than a year ago, we launched LEAN projects in state agencies. By the end of March we will have more than 100 LEAN projects underway … more than any state in the country.
One group of state employees engaged in the LEAN process came to the uncomfortable conclusion that many of the tasks they were performing were not many of the tasks they were performing were not necessary.
Putting their own livelihoods in question, they came forward and as a result a process that once took weeks will now take one day and will save nearly $2.1 million annually.
With so many baby boomers retiring, we are working to find other state positions for these 38 outstanding employees. …”
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Never doubt that a small group of thoughtful people can change the change the world. Indeed, it is the only thing that ever has. – Margaret Mead
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Do you have any (easy) questions (easy) questions
for me?
USUS--550, near 550, near SilvertonSilverton
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Thank you!Thank you!
SawtoothSawtooth, seen from , seen from SHSH--7272