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WAVE TRAINING
Fall 2015
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Fall Certification Reports
Reviewing Basics
Good To Know
Fall Certification Reports
Wave Training – Fall 2015
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Fall Certification Reports
Reviewing Basics
Good To Know
Fall Certification Reports
Wave Training – Fall 2015
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October 1 Consolidated Report
• Populating your Accreditation Report Grade Grid• Populating your Gifted Talented Grade Grid• Eliminating LEP/Immigrant Survey entirely
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Accreditation Report Grade Grid
Race Calculation
Hispanic Latino = Yes or No
Race = One or more of five races
If Hispanic Latino = Yes, then Hispanic Latino
If Hispanic Latino = No, and only one race, then that race
If Hispanic Latino = No, and two or more races, then two or more
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Accreditation Report Grade Grid
PK3 ½ DayPK3 Full DayPK ½ DayPK Full DayKG ½ DayKG Full Day
Grade = PK, KGFTPT Status = Full Time (Full Day) or Part Time (Half Day)Birth Date = 3 year old (PK3) or 4/5 year old (PK)
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Accreditation Report Grade Grid
Basis of Admission (EntryType_OtherCode)
“OHP”
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Accreditation Report Grade GridDetermining Bilingual
EnglishProficiency_CodeEnglishProficiency_OtherCode
If EnglishProficiency_Code = 1634 (Fluent English Speaker)
OR
If EnglishProficiency_Code = 2349 (Limited English Proficient/English Language Learner)
OR
IF EnglishProficiency_Code = 1636 (Redesignated as fluent English proficient) AND EnglishProficiency_OtherCode = 1, 2 or 5• 1 = 1st year proficient and Bilingual• 2 = 2nd year proficient and Bilingual• 5 = 3 or more years proficient and Bilingual
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Accreditation Report Grade Grid
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Accreditation Report Grade Grid
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Accreditation Report Grade Grid
Graduates Total by ethnic group
Comprehensive Exit Report• Where Report Category = Graduated (01)• Race/ethnicity pulled from Comprehensive Exit
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Accreditation Report Grade Grid
Number graduated in standard four years
Comprehensive Exit Report• Where Report Category = Graduated (01)• AND – CohortClassOf = 2014 or greater (2015, 2016, etc.)• Race/ethnicity
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Accreditation Report Grade Grid
Graduates on IEP, ELL, FreeReduced Eligible
Comprehensive Exit Report• Where Report Category = Graduated (01)• Race/ethnicity• FY2014 October 1 Consolidated and FY2014 SMART Report
• IEP = Yes• ELL = Yes• Free Reduced = (Free, Reduced, Provision1, Provision2, Provision3)
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Gifted Talented Pre-Population
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October 1 Consolidated Report
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Gifted Talented Pre-population• Gifted Talented = Yes or No• Gifted Talented Identified = MULTI, THREE, or DNMCR• Hispanic Latino = Yes or No• Race – one or more received• Gender = M or F• Grade (e.g. PK, KG, 01, 02, 03, etc.)
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Gifted Talented Pre-population• Gifted Talented = Yes or No• Gifted Talented Identified = MULTI, THREE, or DNMCR• Hispanic Latino = Yes or No• Race – one or more received• Gender = M or F• Grade (e.g. PK, KG, 01, 02, 03, etc.)
If Gifted Talented = Yes AND Gifted Talented identified is supplied properly
Race Determination
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October 1 Consolidated Report
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Gifted Talented Pre-population
Total number of students served scoring in the top 3% (total/composite/or full scale score) on a nationally standardized test of intellectual ability
Gifted Talented = Yes
AND
Gifted Talented Identified = THREE
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October 1 Consolidated Report
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Gifted Talented Pre-populationNumber of students served and identified by multi-criteria.
Gifted Talented = Yes
AND
Gifted Talented Identified = MULTI
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October 1 Consolidated Report
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Gifted Talented Pre-population
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Gifted Talented Pre-populationNumber of identified but not served gifted/talented students. (This number not included in any other reported data)
Gifted Talented = No
AND
Gifted Talented Identified = MULTI or THREE
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LEP/Immigrant Survey Pre-Population
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LEP/Immigrant Survey Pre-Population
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If Count of Immigrant = Yes > 0If Count of ELL = Yes > 0
LEP/Immigrant Survey Pre-Population
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Total Count of Immigrant = YesTotal Count of Immigrant = Yes AND ELL = Yes
LEP/Immigrant Survey Pre-Population
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LEP/Immigrant Survey Pre-Population
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LEP/Immigrant Survey Pre-Population
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• Language Code has been added to October 1 Consolidated
• Make sure the ELL and Immigrant Indicators are correct• Reporting Tools will be available showing counts of what
is reported.
• LEP/Immigrant Survey link on SSO will direct you to a message that it is completed on the October 1 Consolidated Report.
LEP/Immigrant Survey Pre-Population
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October 1 Consolidated Report
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October 1 Consolidated Report
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October 1 Consolidated Report
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October 1 Consolidated Report
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October 1 Consolidated Report
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October 1 Consolidated Report
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October 1 Consolidated Report
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October 1 Consolidated Report
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October 1 Consolidated Report
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October 1 Consolidated Report
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Reporting Tools reports:
• October 1 Accreditation Grade Grid• October 1 Gifted Talented Grade Grid• October 1 LEP Grade Grid• October 1 Immigrant Count
• October 1 Consolidated Spec Ed Child Count
October 1 Consolidated Report
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October 1 Consolidated Report
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October 1 Consolidated Report
New Features:
• Update your data (every 2 hours)• Confirm/Certify with total counts displayed
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October 1 Consolidated Report
Message
Your data has been updated in the last two hours, please try again later.
Ok
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October 1 Consolidated Report
Message
Your data has been updated in the last two hours, please try again later.
Ok
Message
There are no updates available for your data, please try again later.
Ok
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October 1 Consolidated Report
Message
Your data has been updated in the last two hours, please try again later.
Ok
Message
There are no updates available for your data, please try again later.
Ok
Message
There are updates available would you like to process them at this time (please remember you can only do this once every two hours)?
ProcessCancel
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October 1 Consolidated Report
Message
Your data has been updated in the last two hours, please try again later.
Ok
Message
There are no updates available for your data, please try again later.
Ok
Message
There are updates available would you like to process them at this time (please remember you can only do this once every two hours)?
ProcessCancel
Processing Message
Step 1: Move data from live Wave database into My DATA.
Step 2: Processing the data into the October 1 Consolidated Report.
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October 1 Consolidated Report
Message
Your data has been updated in the last two hours, please try again later.
Ok
Message
There are no updates available for your data, please try again later.
Ok
Message
There are updates available would you like to process them at this time (please remember you can only do this once every two hours)?
ProcessCancel
Processing Message
Step 1: Move data from live Wave database into My DATA.
Step 2: Processing the data into the October 1 Consolidated Report.
Processing Message
Step 1: Move data from live Wave database into My DATA.
Step 2: Processing the data into the October 1 Consolidated Report.
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October 1 Consolidated Report
Message
Your data has been updated in the last two hours, please try again later.
Ok
Message
There are no updates available for your data, please try again later.
Ok
Message
There are updates available would you like to process them at this time (please remember you can only do this once every two hours)?
ProcessCancel
Processing Message
Step 1: Move data from live Wave database into My DATA.
Step 2: Processing the data into the October 1 Consolidated Report.
Processing Message
Step 1: Move data from live Wave database into My DATA.
Step 2: Processing the data into the October 1 Consolidated Report.
Message
Your data has been processed!
Ok
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October 1 Consolidated ReportConfirmation Message
You are about to Confirm this report. Confirming will lock this data in place for the District Superintendent to review and Certify. Here are the totals you are Confirming for site [CoDistSite] – [SiteName].
## October 1 Total Enrollment## Gifted/Talented Count (to be included on the GT Report)## LEP Count (for the LEP/Immigrant Survey)## Immigrant Count (for the LEP/Immigrant Survey)## Bilingual Count## Free Reduced Count## IEP Count## Migrant Count
This information is used to fill in multiple State and Federal Reports. Please be certain these counts are accurate.
OkCancel
Email will be generated and sent to the superintendent when certified.
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QuestionsContact:
OMES Service Desk405-521-2444
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Due DatesReport Open Due Date
Fourth Quarter Dropout Report
Currently Open October 5, 2015
Comprehensive Exit Report
October 1, 2015 October 15, 2015
October 1 Consolidated Report
October 1, 2015 October 15, 2015
Accreditation Report October 1, 2015 October 15, 2015
Gifted Talented Student Count
October 1, 2015 October 15, 2015
First Quarter Statistical Report
Opens in October Two weeks after first quarter ends.
Historical Adjusted Graduation Cohort
October 1, 2015 December 18, 2015
Grades 3 – 8 Pre-code December 1, 2015 February 1, 2016
EOI Spring Pre-code December 1, 2015 February 1, 2016
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Fall Certification Reports
Reviewing Basics
Good To Know
Fall Certification Reports
Wave Training – Fall 2014
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• Communicating with the Wave• Wizards – Quick Overview and Key Information• Direct Certification
Reviewing the Basics
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• Communicating with the Wave• Wizards – Quick Overview and Key Information• Direct Certification
Reviewing the Basics
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Communicating with the Wave
• SIF Request/Response
• Deleting Data
• SIF Events
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Communicating with the Wave• StudentPersonal……………………..Tue, Wed, Thu, Sat• StudentSchoolEnrollment…………..Tue, Wed, Thu, Sat• SchoolInfo…………………………….Tue, Wed, Thu, Sat• StudentContact………………………Sat/Sun• LEAInfo………………………………..Tue, Thu, Sat, Sun• CalendarDate…………………………Sat/Sun• CalendarSummary……………………Sat/Sun• AttendanceCodeInfo………………….Sat/Sun• TermInfo………………………………..Sat/Sun• SectionInfo…………………………….Varies (Once a week)• SchoolCourseInfo…………………….Sat/Sun• StaffPersonal………………………….Sat/Sun• StaffAssignment……………………...Sat/Sun• StudentDailyAttendance…………….Varies (Once a week)• StudentSectionEnrollment…………..Varies (Once a week)• StudentSectionMarks………………..Varies (Once a week)• DisciplineIncident…………………….Sat/Sun• RoomInfo………………………………Sat/Sun• StudentAttendanceSummary……….As Needed• StudentAcademicRecord……………Periodically (Monthly)
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Communicating with the Wave
• SIF Request/Response
• Deleting Data
• SIF Events
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Communicating with the Wave
• SIF Request/Response
• Deleting Data• Orphaned Records every Sunday
• SIF Events
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Communicating with the Wave
• SIF Request/Response
• Deleting Data
• SIF Events• Sent daily or sooner by your SIS Vendor• Bulk Changes – next Request/Response time
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QuestionsContact:
OMES Service Desk 405-521-2444
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• Communicating with the Wave• Wizards – Quick Overview and Key Information• Direct Certification
Reviewing the Basics
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Wizards – Quick Overview
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Wizards – Quick Overview
Error Descriptions:
• Not Provided• Invalid• Does not align
2.X Wave Requirements Document
24 Hours
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Wizards – Quick Overview
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Wizards – Quick Overview
• Understand your SIS and how to “delete” an enrollment
• Weekly data purge of orphaned records
• Student cannot be reported on either report
• Sharing an STN
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Wizards – Quick Overview
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Wizards – Quick Overview
• Common questions:
• Should I match to the student at the bottom, the race is not correct, the middle name is misspelled, they didn’t come from that district, etc.
• No match at the bottom, they came from another district in OK – call the Help Desk
• Two matches at the bottom – call the Help Desk
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Wizards – Quick Overview
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Wizards – Quick Overview
• Contact your SIS vendor and provide the error message
• Errors remain up to 10 days in length
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QuestionsContact:
OMES Service Desk405-521-2444
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• Communicating with the Wave• Wizards – Quick Overview and Key Information• Direct Certification
Reviewing the Basics
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Direct Certification
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Direct Certification
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Direct Certification
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Direct Certification
• Full Report = Eligible for the Entire Year
• First 30 Days = Only eligible the first 30 days – could move to the full report
• Remaining Records = Eligible for the Entire Year
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QuestionsContact:
OMES Service Desk405-521-2444
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Fall Certification Reports
Reviewing Basics
Good To Know
Fall Certification Reports
Wave Training – Fall 2014
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Good To Know
Oct. 1 Consolidated
SMART Report / ASR Report
School Personnel
Comprehensive Exit Report
Accreditation Report TLE Roster
Verification
Historical Adjusted Graduation Cohort
Dropout Report
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Good To Know
Single Source Data
• Benefits• Less Data Entry• Less Data Review• Cleaner Data
• Challenges• One opportunity to review – used multiple times• One mistake will permeate multiple reports –
nothing new, just more visible now
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Questions
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Fall Certification Reports
Reviewing Basics
Good To Know
Fall Certification Reports
Wave Training – Fall 2014
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• Fourth Quarter Dropout Report• Comprehensive Exit Report• Historical Adjusted Graduation Cohort Report• EOI Pre-Code
MS and HS Fall Certification Reports
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• Fourth Quarter Dropout Report• Comprehensive Exit Report• Historical Adjusted Graduation Cohort Report• EOI Pre-Code
MS and HS Fall Certification Reports
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Fourth Quarter Dropout Report
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Fourth Quarter Dropout Report
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Fourth Quarter Dropout Report
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Fourth Quarter Dropout Report
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Fourth Quarter Dropout Report
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• Reentered at the same school site• Reentered at other sites in district• Records requested from other districts• Provided evidence of passing GED test• Entered home schooling• Reported as a dropout in error
Fourth Quarter Dropout Report
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Fourth Quarter Dropout Report
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Fourth Quarter Dropout Report
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• Quarters 1, 2, and 3 do not have a “Remove” button.
• Quarter 4 from the “Add Students” will have a “Remove” button.
Fourth Quarter Dropout Report
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Quarter 4 Report• On Screen Data Page “STARTS” with
only Q1, Q2, and Q3 students listed• Use the “Add Students” page to add
any Q4 dropouts to the report
Fourth Quarter Dropout Report
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Fourth Quarter Dropout Report
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The Add Students list is created by using all students from:• The October 1 Consolidated Report from last year• The SMART Report from last year• All students who have an entry date less than October 1 for the current
school year.This should comprise every student educated last year and so far this current school year.
Quarter 4 students who dropped out over the summer or at the beginning of this school year are added to the report by selecting them from the “Add Students” page.
Fourth Quarter Dropout Report
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Fourth Quarter Dropout Report
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Fourth Quarter Dropout Report
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Remember you are adding the “student” to the dropout report. If the information regarding the drop date, the address, or the entry date are not right on the “Add Students” screen, you can edit this information once they have been placed on the “On Screen Data Entry” page.
Fourth Quarter Dropout Report
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• Verify all students who dropped out are listed• Verify that all Reentry Codes have been
applied properly• Only students without a reentry code will
count as a dropout
Fourth Quarter Dropout Report
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Reporting Tools Reports• Dropout Rate – October 1 Count divided by the total count of
dropouts who did not reenter• Dropout Report – All of the information contained on the Final Report
to allow for exporting• Re-Entry Code Counts – a Count of re-entries aggregated by the re-
entry code• Student Dropout Report – The 4th quarter only dropouts listed with a
header printable in PDF form for record keeping purposes.
Fourth Quarter Dropout Report
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QuestionsContact:
SDE – Alternative Education405-521-3301
![Page 111: Fall 2015. Fall Certification Reports Reviewing Basics Good To Know Fall Certification Reports Wave Training – Fall 2015](https://reader035.vdocuments.us/reader035/viewer/2022062422/56649ec05503460f94bcb187/html5/thumbnails/111.jpg)
• Fourth Quarter Dropout Report• Comprehensive Exit Report• Historical Adjusted Graduation Cohort Report
MS and HS Fall Certification Reports
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Comprehensive Exit Report
Purpose
• Federal Four Year Adjusted Cohort
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Comprehensive Exit Report
What is CollectedPrevious Year
October 1 Consolidated
Report
Previous Year SMART Report
+Comprehensive
Exit Report
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Comprehensive Exit Report
What is Collected
• Name, STN, Local Id, Birth Date
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Comprehensive Exit Report
What is Collected
• Name, STN, Local Id, Birth Date• Previous Year’s Grade
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Comprehensive Exit Report
What is Collected
• Name, STN, Local Id, Birth Date• Previous Year’s Grade• Report Category
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Comprehensive Exit Report
Report Category• Graduated• Exited to another Diploma Issuing School• Dropped Out• Emigrated• Died• Exited to a Non-Diploma Issuing School• Exited to Homeschooling• Exited – Received their GED• Exited – Reached the Maximum Age for Services• Exited – Suspension• Exited – Completed IEP, but did not receive a diploma• Finished Out the Year – Returned next fall (same school)• Exited – Over Compulsory Age• Permanently Incapacitated
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Comprehensive Exit Report
What is Collected
• Name, STN, Local Id, Birth Date• Previous Year’s Grade• Report Category• Cohort Class Of
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Comprehensive Exit Report
FY2013 – 8th Grade
FY2014 – 9th Grade+ = FY2017
FY2013 – 8th Grade
FY2014 – 8th Grade+ = Not Yet
Determined
FY2012 8th
Grade + = FY2016FY2013
9th Grade
FY2014 9th
Grade+
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Comprehensive Exit Report
What is Collected
• Name, STN, Local Id, Birth Date• Previous Year’s Grade• Report Category• Cohort Class Of• Graduation Date
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Comprehensive Exit Report
What is Collected
• Name, STN, Local Id, Birth Date• Previous Year’s Grade• Report Category• Cohort Class Of• Graduation Date• Enrolled in OK• Current School
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Comprehensive Exit Report
What is Collected
• Name, STN, Local Id, Birth Date (Edit = No)• Previous Year’s Grade (Edit = No)• Report Category (Edit = Yes)• Cohort Class Of (Edit = Yes)• Graduation Date (Edit = Yes)• Enrolled in OK (Edit = No) – Just a Tool• Current School (Edit = No) – Just a Tool
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Comprehensive Exit Report
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Complications
• A Student is Missing – Contact the SDE Help Desk• A Student should Not be on the screen – Contact the
SDE Help Desk
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QuestionsContact:
SDE – Accountability Office 405-521-3301
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• Fourth Quarter Dropout Report• Comprehensive Exit Report• Historical Adjusted Graduation Cohort Report
MS and HS Fall Certification Reports
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Historical Adjusted Graduation Cohort
• Purpose• A review of a compilation of four years of data• Required Federally• This is the Graduation Rate for the A-F Report Card
Bonus Points
• Main Questions• Determining a “Cohort Class Of” Year• Understanding the “Exit” of the student
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Comprehensive Exit Report
FY2013 – 8th Grade
FY2014 – 9th Grade+ = FY2017
FY2013 – 8th Grade
FY2014 – 8th Grade+ = Not Yet
Determined
FY2012 8th
Grade + = FY2016FY2013
9th Grade
FY2014 9th
Grade+
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Historical Adjusted Graduation Cohort
• Graduated• Exited to another Diploma Issuing School• Dropped Out• Emigrated• Died• Exited to a Non-Diploma Issuing School or Institution• Exited to Homeschooling• Exited – Received their GED• Exited – Reached the Maximum Age for Services• Exited – Suspension• Exited – Completed IEP, but did not receive a diploma• Finished Out the Year• Exited – Over Compulsory Age• Permanently Incapacitated
• Never Enrolled
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Historical Adjusted Graduation Cohort
Cohort Year 1 - 2011
Cohort Year 2 - 2012
Cohort Year 3 - 2013
Cohort Year 4 - 2014
Student Enters 9th Grade
School A
School A – Dropout
School B
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Historical Adjusted Graduation Cohort
Cohort Year 1 - 2011
Cohort Year 2 - 2012
Cohort Year 3 - 2013
Cohort Year 4 - 2014
Student Enters 9th Grade
School A
School A – Dropout
School B
2015 School C
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Historical Adjusted Graduation Cohort
Cohort Year 1 - 2011
Cohort Year 2 - 2012
Cohort Year 3 - 2013
Cohort Year 4 - 2014
Student Enters 9th Grade
School A
School A – Dropout
School B
It’s all about the Cumulative Four Year Record
Cohort Year 3 - 2015 School C
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Historical Adjusted Graduation Cohort
1. Are all of my FY2015 graduates listed on here as graduates?2. Check the rest of the Cohort Class of 2015 records to make sure their
cohort year is correct. Modify if not.3. Check the Dropouts – this list will contain dropouts from last year and
multiple years leading up to 2014. Focus on Cohort Class of 2014. Is the last known status still dropout as of the end of the FY2014 (2013-2014) school year. You can modify these codes still if you know of a different status.
4. Check the remaining students (Again Focus on Cohort Class Of 2014).
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Historical Adjusted Graduation Cohort
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Historical Adjusted Graduation Cohort
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Historical Adjusted Graduation Cohort
• Student History Report• Drop Out Report FY2013• Drop Out Report FY2014
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QuestionsContact:
SDE – Accountability Office 405-521-3301
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• Fourth Quarter Dropout Report• Comprehensive Exit Report• Historical Adjusted Graduation Cohort Report• EOI Pre-Code
MS and HS Fall Certification Reports
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EOI Precode
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EOI Precode
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EOI Precode
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EOI Precode
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QuestionsContact:
SDE – Assessment Office 405-521-3301
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ContactsOctober 1 Consolidated Report – OMES Service Desk – 405-521-2444Wizards – OMES Service Desk - 405-521-2444Direct Certification – OMES Service Desk – 405-521-2444Wave Communication – OMES Service Desk – 405-521-2444
4th Quarter Dropout Report – SDE Alternative Education – 405-521-3301Comprehensive Exit Report – SDE Accountability – 405-521-3301Historical Adjusted Cohort Report – SDE Accountability– 405-521-3301EOI Pre-Code – SDE Assessments – 405-521-3301