1st Briefing on Industrial
Training (Oct-Dec 2013)
Faculty of Science
Session 1 Session 2
Dr. Sit Nam WengDeputy Dean (SD&IT)
Session 1
Date: 20 March 2013 (Wednesday)
Time: 11 am-12 noon
Venue: EDK5
Session 2
Date: 21 March 2013 (Thursday)
Time: 2 pm-3 pm
Venue: EDK1
Faculty of Science, UTAR
Dasar Latihan Industri IPT� formulated by MOHE
and published last year
(2010)
� to gain practical
experience through
2
© Kementerian Pengajian Tinggi 2010
experience through
working environment
� to increase the
marketability of
graduands
Downloadable from
faculty’s IT webpage
Faculty of Science, UTAR
Dasar Latihan Industri IPT
Tempoh Latihan Industri
…... Dicadangkan supaya tempoh terkumpul bagi latihan
industri tidak kurang daripada tiga (3) bulan atau
tempoh yang ditetapkan oleh mana-mana badan
3
tempoh yang ditetapkan oleh mana-mana badan
profesional yang mempunyai kuasa menganugerah
akreditasi.
(page 19)
Faculty of Science, UTAR
Dasar Latihan Industri IPT
Cuti
� Pelajar tidak dibenarkan mengambil cuti sewaktu
menjalani latihan industri kecuali dengan kelulusan
organisasi yang berkaitan.
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organisasi yang berkaitan.
� Pelajar yang tidak dapat menghadiri latihan industri
bagi tempoh lebih daripada enam (6) hari kerana
kecemasan atau cuti sakit disifatkan sebagai tidak
memenuhi syarat dan perlu mengulang program
latihan industri sepenuhnya.
(page 34)
Faculty of Science, UTAR
UTAR Industrial Training Manual
Downloadable from
the faculty’s IT
webpage for
reference
7
latest version
Faculty of Science, UTAR
Objectives of IT
� To provide an opportunity for students to discover, learn about, and familiarise with the industry of their discipline, and with organisations within the industry. Students will acquire interpersonal skills through meeting with professionals in their field of study.
8
meeting with professionals in their field of study.
� To provide an opportunity for students to observe real-life practices and implementation of theoretical lessons and principles. Students will acquire practical skills and experience working on projects and alongside industry experts.
Faculty of Science, UTAR
Objectives of IT
� To provide the opportunity for the industry to identify potential employees from among the industrial trainees and to feedback comments on the programme. Students will benefit from coursework tailored to meet
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Students will benefit from coursework tailored to meet training expectations of the industry.
� To ensure coursework and training programmes satisfy the expectations of the industry, and ensure the programmes are relevant and up to date.
Faculty of Science, UTAR
Objectives of IT
Overall, students will gain experience in the following:
�Organisational skills and professional awareness
�Ability to work under supervision and directions
�Efficiently completing tasks, fostering good
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�Efficiently completing tasks, fostering good relationship with seniors and subordinates
�Communication skills and contribution to company
Faculty of Science, UTAR
Rules for Placement
• Only one job placement per student.
• NO changing nor SWAPPING of jobs upon
CONFIRMED placement without obtaining
approval from Faculty.
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approval from Faculty.
• NO job hopping. If a student wants to leave his/her
current placement, he/she must provide
justification to the Faculty and his/her company,
and receive the approval from the faculty before
he/she can leave his/her current placement.
Faculty of Science, UTAR
• No working at close relative’s company. All
students are required to declare in the form in
order to avoid conflict of interest.
• All placements must be for full time work.
Rules for Placement
12
• All placements must be for full time work.
Faculty of Science, UTAR
All students on Industrial Attachment must abide by
the following:
• the laws of Malaysia and/or the laws of the
designated country of your industrial training
Code of Conduct
13
designated country of your industrial training
• the University’s Student Code of Conduct govern
your conduct during the industrial training period
• the terms of your employment contract with the
company
• the Universities Act
Faculty of Science, UTAR
• Maintain confidentiality of all work material.
• Dress professionally and be well groomed.
• Be polite and respectful.
• Be sensitive and courteous to all your colleagues
General Behaviour
14
• Be sensitive and courteous to all your colleagues
and clients.
• Become acquainted with your colleagues from
various departments and be appreciative of the
services they provide.
Faculty of Science, UTAR
1. Show enthusiasm in the work assigned to you.
2. Give top priority in time, attention, and
preparation to the work assigned by the
company.
Working Attitude and Behaviour
15
company.
3. Be punctual for work. Adhere to the working
hours and working days as stated in the offer
letter and be willing to put in extra work hours if
requested by your company.
Faculty of Science, UTAR
4. Do not be absent from work unless you are sick
and you have obtained the medical certificate
from the doctor. Inform your company supervisor
or manager in the event of an unavoidable
tardiness or absence as soon as possible and
Working Attitude and Behaviour
16
tardiness or absence as soon as possible and
provide the medical certificate to your company
when you return to work.
5. Become acquainted with the various learning
materials and resources available for your work.
6. Prepare thoroughly and carefully before you
meet your colleagues/superior/clients.
Faculty of Science, UTAR
7. Always have the initiative to explore solutions for
the work assigned to you. Clarify your doubts on
the assigned work with your colleagues or
company supervisor after you have put in your
best effort. Take note on any advice given to you
Working Attitude and Behaviour
17
best effort. Take note on any advice given to you
in your log book so that you do not need to ask
your colleagues or company supervisor again in
the future.
8. Carry out your assigned duties and
responsibilities responsibly and professionally.
Faculty of Science, UTAR
Industrial Training
• a 6-credit course, requirements for graduation
• Pre-requisites:
� The required credits as stated in the syllabus,
� CGPA of 2.00 or above, and
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� CGPA of 2.00 or above, and
� GPA of 2.00 or above
The above pre-requisites shall apply to the
students upon the pre-registration of internship
(one trimester before internship trimester).
Faculty of Science, UTAR
Industrial Training
• Syllabus is available from UTAR portal
UDBA2306 for BSc (Hons) Agricultural Science
UDBB3306 for BSc(Hons) Biotechnology
UDBM2306 for BSc(Hons) Microbiology
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UDBM2306 for BSc(Hons) Microbiology
UDDD2306 for BSc(Hons) Biomedical Science
UDEC2306 for BSc(Hons) Chemistry
UDEE2306 for BSc(Hons) Biochemistry
UDPL2006 for BSc(Hons) Logistics and International Shipping
UDPS2006 for BSc(Hons) Statistical Computing and Operations Research
Faculty of Science, UTAR
Assessment
Work Performance Appraisal (Graded by placement site supervisor)
30%
Presentation and Attachment Report (Graded by the university course supervisor)
60%
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by the university course supervisor)
Oral Presentation (Graded by the university course supervisor)
10%
Total 100%
Final grading →→→→ pass or fail
Faculty of Science, UTAR
Students Projection for Oct 2013 (2011 Oct, 2012 Jan & May Intakes)
Course No.
Agricultural Science (AG) 10
Biochemistry (BE) 28
Biomedical Science (BM) 76
21
Biotechnology (BT) 102
Chemistry (CE) 83
Logistics & International Shipping (LI) 32
Microbiology (MB) 11
Statistical Computing and Operations Research (SC) 21
Total: 363
Faculty of Science, UTAR
IT Coordinators - 2013
Dr Chai Tsun Thai(Biochemistry)
Pn Azida Illyani(Agricultural Science)
22
Ms Leong Sau Kueen(Biotechnology & Microbiology)
Dr Michelle Ng Yeen Tan(Biomedical Science)
Faculty of Science, UTAR
IT Coordinators - 2013
23
Mr Theam Kok Leong(Chemistry)
Mr Looi Sing Yan (Statistical Computing & Operations Research)
Ms Hoo Yee Hui (Logistics & International Shipping)
Faculty of Science, UTAR
Period of
Training
October 2013
S M T W T F S
1 2 3 4 5
6 7 8 9 10 11 12
13 14 15 16 17 18 19
20 21 22 23 24 25 26
27 28 29 30 31
1 Oct 2013 – 31 Dec 2013
(3 months)
2424
November 2013
S M T W T F S
1 2
3 4 5 6 7 8 9
10 11 12 13 14 15 16
17 18 19 20 21 22 23
24 25 26 27 28 29 30
December 2013
S M T W T F S
1 2 3 4 5 6 7
8 9 10 11 12 13 14
15 16 17 18 19 20 21
22 23 24 25 26 27 28
29 30 31
Faculty of Science, UTAR
IT Action Plan
No. Action Required Deadline/Date/Duration
1.1st briefing on IT to students 20 Mar 2013 & 21 Mar
2013
2.Submission of personal particulars for verification letter
29 Mar 2013
25
for verification letter
3.Issuance of verification letter
12 Apr 2013 onwards
4.
2nd briefing on IT to students• Industrial Training Management
Portal (ITMP), pre-registration• Indemnity letters
Week 3 (May 2013 trimester)
5. Opening of ITMP for registrationWeek 4 (May 2013 trimester)
Faculty of Science, UTAR
IT Action Plan
No.
Action Required Deadline/Date/Duration
6.IT placement management & confirmation
Week 4-14 (May 2013 trimester)
3rd briefing of IT to students
26
7.
3 briefing of IT to students• Company appraisal form• IT visitation• Assessments
Week 13 (May 2013 trimester)
8.Final confirmation of IT placement• Submission of indemnity letters to
FGO & offer letter to deputy dean2 Sep 2013
9. Release of IT supervisor list 26 Sep 2013 (tentative)
10. IT period1 Oct 2013 – 31 Dec 2013 (3 months)
Faculty of Science, UTAR
IT Action Plan
No.
Action Required Deadline/Date/Duration
11. Release of IT visitation listWeek 2 (Oct 2013 trimester)
12.IT visitation by visiting academic 11 Nov 2013 – 30 Nov
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12.IT visitation by visiting academic staff
11 Nov 2013 – 30 Nov 2013 (3 weeks)
13. Oral presentation8 Jan 2014 – 10 Jan 2014 (3 days)
14.Submission of final report, company appraisal form & learning outcomes survey to supervisor
10 Jan 2014
Faculty of Science, UTAR
Pre-registration of Industrial
Training
� Using online system
o UTAR Industrial Training Management Portal
(ITMP) → http://indtrng.utar.edu.my
� will be opened for pre-registration in Jun 2013 for
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� will be opened for pre-registration in Jun 2013 for
FSc students.
� For inter-trimester swapping, please seek advice from
your academic advisor first.
� For those who decided to postpone their IT, please email
your decision to the Deputy Dean ([email protected]).
Faculty of Science, UTAR
� All students are required to obtain approval from
on-site supervisor before on leave.
� Students must also inform UTAR supervisor via
e-mail.
Leave Application
29
e-mail.
Faculty of Science, UTAR
Insurance Coverage
Appendix 1
30
Appendix 1
Downloadable from
faculty’s IT webpage
Faculty of Science, UTAR
Placements at Government Hospitals*No. Hospital Name Biochemistry Biomedical
ScienceMicrobiology
1. Hospital Raja Permaisuri Bainun, Perak
√√√√ √√√√ √√√√
2. Hospital Kuala Lumpur, Wilayah Persekutuan
√√√√ √√√√ √√√√
3. Hospital Ampang, Selangor
√√√√ √√√√
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Selangor
4. Hospital Melaka, Melaka
√√√√ √√√√ √√√√
5. Hospital Tengku Ampuan Afzan, Pahang
√√√√ √√√√ √√√√
6. Hospital Sultan Ismail, Johor
√√√√
7. Hospital Sibu, Sarawak √√√√ √√√√
8. Hospital Queen Elizabeth, Kota Kinabalu, Sabah
√√√√ √√√√ √√√√
*under MOU between UTAR and Ministry of Health Malaysia, from 2011 onwards
Faculty of Science, UTAR
Placements at Government Hospitals*
No. Programme IT coordinator Email address
1. Biochemistry Dr. Chai Tsun Thai [email protected]
For those interested, please register with your respective IT coordinators
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1. Biochemistry Dr. Chai Tsun Thai [email protected]
2. Biomedical Science
Dr. Michelle Ng Yeen Tan
3. Microbiology Ms. Leong Sau Kueen [email protected]
Deadline: 22 April 2013 (Monday)
*under MoA between UTAR and Ministry of Health Malaysia, from 2011 onwards
Faculty of Science, UTAR
Application for Industrial Training
� Write a formal application letter to the company
� Attach your application with:
� Resume/Curriculum Vitae
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� Verification letter
� Start to apply now as some companies may take
few months to process the application.
Faculty of Science, UTAR
Prepare your resume with information such as:
� Photo
� Personal particulars
� use appropriate email address for correspondence
� Academic details
Resume/Curriculum Vitae
� Academic details
� Subjects taken
� Extracurricular activities
� Professional qualifications/certification
� Work experience
� Language proficiency
� Skills
� Referee(s)34
Faculty of Science, UTAR
Verification Letter
� Will be issued by faculty (FGO)
� Only one copy will be given
� Keep original copy & send photocopies during
application.
35
application.
Faculty of Science, UTAR
Verification Letter
36
� Fill in your particulars with your respective course representatives and return to FGO (Ms. Foo) latest by 29 Mar 2013 (Fri).
Faculty of Science, UTAR
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� Collect your verification letter at FGO from 12 Apr 2013 (Fri) onwards.