For
Estate Management Module
Version Number: 2.0
CMC Limited
(CMC-SI Northern Region)
CMC Ltd.
10 Char Bungalow Road, Bhopal-462002
MP, India
January 2013
MP Housing & Infrastructure Development Board (User Manual)
@ CMC Ltd MPHIDB 2
Document Control:
Document Number
Version number 2.0
Prepared By CMC Limited (MPHIDB Team, Bhopal)
Application Version
No.
Release Date 1st
of Mar 2013
Template Version
Revision Control Information:
File Name :
File Creation Date :
Author(s) :
Approver(s) :
Serial
Number
Section
Number
Nature of
Amendment
Document
Version
Number
Document
Release
Date
Remarks
MP Housing & Infrastructure Development Board (User Manual)
@ CMC Ltd MPHIDB 3
TABLE OF CONTENTS
1 INTRODUCTION ........................................................................................................................... 4
2 ESTATE MANAGEMENT DFD..................................................................................................... 5
3) ESTATE MANAGEMENT READ CAREFULLY.......................................................................... 7
4 ESTATE MANAGEMENT TRANSACTION .................................................................................. 8
4.1 PROVISIONAL COST FIXATION NEW (EM3336) .......................................................... 8 4.2 BROCHURE INFORMATION (EM2005) ..................................................................... 9 4.3 QUOTA DETAILS (EM2070) ............................................................................... 10 4.4 PUBLICATION INFORMATION (EM2010) ................................................................ 11 4.5 SALE OF FORMS (EM2015) ............................................................................... 12 4.6 APPLICATION RECEIVED (NEW SCHEMES) (EM2020) ................................................. 13 4.7 APPLICATION RECEIVED (OLD SCHEMES) (EM2023) .................................................. 15 4.8 REGISTRATION OR ALLOTMENT (EM3106) ............................................................. 16 4.9 FINAL COST FIXATION NEW (EM3337) ................................................................. 17 4.10 PROPERTY DETAILS (EM2140) ......................................................................... 18 4.11 PROPERTY DETAILS (OLD) (EM2141) .................................................................. 19 4.12 ALLOTMENT (NEW) (EM2080) .......................................................................... 20 4.13 SFS PAYMENT SCHEDULE (EM2237) ................................................................... 21 4.14 SFS PAYMENT MODIFY SCHEDULE (EM2240) ......................................................... 22 4.15 RECEIPT OF PROPERTY (EM2200) ..................................................................... 23 4.16 RECEIPT OF PROPERTY (OLD) (EM2203) ............................................................. 24 4.17 MEASUREMENT CERTIFICATE (EM2248) .............................................................. 25 4.18 INDIVIDUAL COST FIXATION STATEMENT (EM2228) ................................................ 27
5 ESTATE MANAGEMENT STANDARD INFORMATION ........................................................... 29
5.1 MAP TYPE (EM1002) ...................................................................................... 29 5.2 RESERVATION QUOTA TYPES (EM1003) ................................................................ 30 5.3 SUPPORT DOCUMENT TYPES (EM1004) ................................................................ 31 5.4 YEARLY CHARGE TYPES (EM1150) ...................................................................... 32 5.5 FLOOR TYPES (EM1155) .................................................................................. 33 5.6 BROCHURE SPECIFICATION TYPES (EM1005) .......................................................... 34 5.7 INTEREST MASTER (EM1008) ............................................................................ 35
MP Housing & Infrastructure Development Board (User Manual)
@ CMC Ltd MPHIDB 4
1 INTRODUCTION
Estate Management Offices headed by Estate Officers located at five main cities of Madhya
Pradesh and twenty-eight Estate Management offices located in all division offices. This section
is solely responsible for management, record keeping and disposal of properties.
Estate Management section is the public face of the Board. The Board has to send quarterly
statement of accounts to those allottees, whom have taken units under Hire purchase (HP)
scheme. For the rest of allottees, annual statements are sent, which informs them about their
dues towards annual maintenance, common service charges and applicable fees / charges
payable to government / local body.
Hence functioning of this section becomes more important and related directly to the financial
health of the Board. The Board also sells different types of properties all over the state. This
section also tracks and controls unsold properties.
MP Housing & Infrastructure Development Board (User Manual)
@ CMC Ltd MPHIDB 5
2 ESTATE MANAGEMENT DFD
MP Housing & Infrastructure Development Board (User Manual)
@ CMC Ltd MPHIDB 6
MP Housing & Infrastructure Development Board (User Manual)
@ CMC Ltd MPHIDB 7
3) ESTATE MANAGEMENT READ CAREFULLY
View Button: After clicking on ‘View’ button in the page, User
can select and further update the record after selecting it from the ‘View’
window.
Save Button: After entering the entire data click on ‘Save’ button
to save the records, after save record goes to View window.
Clear Button: When user clicks on ‘Clear’ button, all entered
record should disappear from all the fields in the page.
Arrow Button: After clicking on arrow button, page goes back to
previous page.
Look up Button: After clicking on look up button, List of records window
appears from where user can select a record which appears in the related
field.
Asterisk Mark (*): It denotes that user has to enter data in these fields
necessarily.
White Fields: These fields are used to enter or select the data.
Grey Fields: These fields are used to populate the data.
MP Housing & Infrastructure Development Board (User Manual)
@ CMC Ltd MPHIDB 8
4 ESTATE MANAGEMENT TRANSACTION
4.1 Provisional Cost Fixation New (EM3336)
Link Estate Management Transaction EM3336 - Provisional Cost Fixation New Description: This form is used for adding the Provisional Cost Fixation as per scheme name &
category. It has individual & floor wise options to fix the cost based on the estimation.
After entering all the data, click on ‘Save’ button to save the records, after save record goes to View window. Note: PCN is Project Code Number.
If required, Scheme Name & related records (Location) can be created from PCN Schemes (TD1025).
If required, PAA & related records (AA & TS) can be created from Technical Module. Example, TD2028, TD2024, TD2097 etc.
MP Housing & Infrastructure Development Board (User Manual)
@ CMC Ltd MPHIDB 9
4.2 Brochure Information (EM2005)
Link
Estate Management Transaction EM2005 - Brochure Information
Description: This form is used to add the Brochure Information as per scheme name & PCN
(Project Code Number).
After entering all the data, click on ‘Save’ button to save the records, after save record goes to
View window.
If required,
PCN
(Project
Code
Number) &
related
record can
be created
from
TD1025 - PCN Schemes
If required, Scheme Name & related records (Location) can be created from PCN Schemes (TD1025).
MP Housing & Infrastructure Development Board (User Manual)
@ CMC Ltd MPHIDB 10
4.3 Quota Details (EM2070)
Link Estate Management Transaction EM2070 - Quota Details Description: This form is used for adding the quota details as per quota date.
Click on ‘Save’ button to save the records, after save record goes to View window.
If required, Brochure No. can be created from EM2005 - Brochure
Information
MP Housing & Infrastructure Development Board (User Manual)
@ CMC Ltd MPHIDB 11
4.4 Publication Information (EM2010)
Link Estate Management Transaction EM2010 - Publication Information
Description: This form is used for adding Publication Information as per PCN, Scheme &
Brochure No. It is used to add advertisement letter reference no. with publication details.
.
After entering all the data, click on ‘Save’ button to save the records, after save record goes to
View window
If required,
PCN
(Project
Code
Number) &
related
record can
be created
from
TD1025 - PCN
Schemes
If required,
Brochure no.
can be
created from
EM2005 - Brochure
Information
MP Housing & Infrastructure Development Board (User Manual)
@ CMC Ltd MPHIDB 12
4.5 Sale of Forms (EM2015)
Link
Estate Management Transaction EM2015 - Sale of Forms
Description: This form is used to add details of forms to be sold for a scheme with a brochure
no.
After entering all the data, click on ‘Save’ button to save the records, after save record goes to
View window.
If required,
Scheme
Name &
related
records
(Location)
can be
created from
PCN
(Project
Code
Number)
Schemes
(TD1025).
If required,
Brochure no.
can be
created from
EM2005 - Brochure
Information
MP Housing & Infrastructure Development Board (User Manual)
@ CMC Ltd MPHIDB 13
4.6 Application Received (New Schemes) (EM2020)
Link Estate Management Transaction EM2020 - Application Received (New Schemes)
Description: This form is used to add details for the Applications received for a Scheme selected
Form is also having Personal information1 & Personal information2.
Personal information1 Personal information2
If required,
Scheme
Name &
related
records
(Location)
can be
created from
PCN
(Project
Code
Number)
Schemes
(TD1025).
MP Housing & Infrastructure Development Board (User Manual)
@ CMC Ltd MPHIDB 14
After entering all the data, click on ‘Save’ button to save the records, after save record goes to View window.
MP Housing & Infrastructure Development Board (User Manual)
@ CMC Ltd MPHIDB 15
4.7 Application Received (Old Schemes) (EM2023)
Link Estate Management Transaction EM2020 - Application Received (Old)
Description: This form is used to add details for the Applications received for a Old Schemes
selected. For this excel file has to be downloaded and data has to be filled for the scheme and
again uploaded.
After entering all the data, click on ‘Save’ button to save the records, after save record goes to
View window.
If required,
Scheme
Name &
related
records
(Location)
can be
created from
PCN
(Project
Code
Number)
Schemes
(TD1025).
MP Housing & Infrastructure Development Board (User Manual)
@ CMC Ltd MPHIDB 16
4.8 Registration Or Allotment (EM3106)
Link Estate Management Transaction EM3106 - Registration Or Allotment Description: This form is used to add details of Registration Or Allotment as per scheme. After
applications are received allotment through lottery system is done in this form & few applicants
are selected for the allotment against the no. of houses.
After entering all the data, click on ‘save’ and click on ‘Save’ to save the records and can be viewed using ‘View’ window.
If required,
Scheme
Name &
related
records
(Location)
can be
created from
PCN
(Project
Code
Number)Sc
hemes
(TD1025).
If required,
Application
no. can be
created from
EM2020 - Application Received (New
Schemes)
MP Housing & Infrastructure Development Board (User Manual)
@ CMC Ltd MPHIDB 17
4.9 Final Cost Fixation New (EM3337)
Link Estate Management Transaction EM3337 - Final Cost Fixation New Description: This form is used for the Final Cost Fixation as per scheme & mainly form is used
for final cost fixation based on the estimation.
After entering all the data, click on ‘Save’ button to save the records, after save record goes to View window
If required,
Scheme
Name &
related
records
(Location)
can be
created from
PCN
(Project
Code
Number)Sc
hemes
(TD1025).
If required,
Property
Category
can be
created from
Property
Category
(TD1015).
MP Housing & Infrastructure Development Board (User Manual)
@ CMC Ltd MPHIDB 18
4.10 Property Details (EM2140)
Link Estate Management Transaction EM2140 - Property Details Description: This form is used to add the information related to Property and to decide no. of
houses should be built in a category for a scheme.
Click on ‘Save’ button to save the records, after save record goes to View window and can be viewed after clicking on ‘View’ button in the page.
If required,
Scheme
Name &
related
records
(PCN) can
be created
from PCN
Schemes
(TD1025).
If required,
Floor type
can be
created from
EM1155 - Floor
Types
MP Housing & Infrastructure Development Board (User Manual)
@ CMC Ltd MPHIDB 19
4.11 Property Details (Old) (EM2141)
Link Estate Management Transaction EM2140 - Property Details (Old) Description: This form is used to add the information related to Property and to decide no. of
houses should be built in a category for an old scheme. Provisional cost fixation is not needed for
this process.
Click on ‘Save’ button to save the records, after save record goes to View window and can be viewed after clicking on ‘View’ button in the page.
If required,
Scheme
Name &
related
records
(PCN) can
be created
from PCN
Schemes
(TD1025).
MP Housing & Infrastructure Development Board (User Manual)
@ CMC Ltd MPHIDB 20
4.12 Allotment (New) (EM2080)
Link Estate Management Transaction EM2080 - Allotment (New) Description: This form is used for allotment as per scheme name & category. This form is used
for allotment of house to a selected allottee.
.
After entering all the data, click on ‘Save’ to save the records and can be viewed using ‘View’
window.
If required,
Scheme
Name can be
created from
PCN
Schemes
(TD1025).
If required,
Quota Category can be created
from
EM1003 - Reservation Quota Types & EM2070 - Quota Details
If required,
House No.
can be created
from
EM2140 - Property
Details
If required,
Property
Category
can be
created from
Property
Category
(TD1015).
MP Housing & Infrastructure Development Board (User Manual)
@ CMC Ltd MPHIDB 21
4.13 SFS Payment Schedule (EM2237)
Link Estate Management Transaction EM2237 - SFS Payment Schedule This form is used to add SFS Payment Schedule as per scheme name & allottee no. This form
is used to schedule the payment for the self finance scheme (SFS) for an allottee.
After entering all the data, click on ‘Save’ to save the records and can be viewed using ‘View’
window.
If required,
Scheme
Name can be
created from
PCN
Schemes
(TD1025).
MP Housing & Infrastructure Development Board (User Manual)
@ CMC Ltd MPHIDB 22
4.14 SFS Payment Modify Schedule (EM2240)
Link Estate Management Transaction EM2240 - SFS Payment Modify Schedule This form is used to modify the earlier mentioned SFS Payment Schedule for an allottee. This
form is used to reschedule the payment for the self finance scheme (SFS) for an allottee.
After entering all the data, click on ‘Save’ to save the records and can be viewed using ‘View’
window.
If required,
Scheme
Name can be
created from
PCN
Schemes
(TD1025).
MP Housing & Infrastructure Development Board (User Manual)
@ CMC Ltd MPHIDB 23
4.15 Receipt Of Property (EM2200)
Link Estate Management Transaction EM2200 - Receipts of Property Description: This form is used to add information regarding Receipt of Property as per scheme
name. This form is used to receive the amount from an allottee.
After entering all the data, click on ‘Save’ to save the records and can be viewed using ‘View’
window.
If required,
Scheme
Name can
be created
from PCN
Schemes
(TD1025).
If required,
Allotment No.
can be created
from
EM2080 - Allotment
(New)
MP Housing & Infrastructure Development Board (User Manual)
@ CMC Ltd MPHIDB 24
4.16 Receipt Of Property (Old) (EM2203)
Link Estate Management Transaction EM2203 - Receipts of Property (Old) Description: This form is used to add information regarding Receipt of Property as per an old scheme. This form is used to receive the amount multiple times.
After entering all the data, click on ‘Save’ to save the records and can be viewed using ‘View’
window.
If required,
Scheme
Name can
be created
from PCN
Schemes
(TD1025).
If required,
Allotment No.
can be created
from
EM2080 - Allotment
(New)
MP Housing & Infrastructure Development Board (User Manual)
@ CMC Ltd MPHIDB 25
4.17 Measurement Certificate (EM2248)
Link Estate Management Transaction EM2248 - Measurement Certificate Description: This form is used to add details related to Measurement Certificate as per scheme
name & This form is used to add all the measurement details of an allotted house for a allottee.
If required,
Scheme
Name &
related
records
(Location)
can be
created from
PCN
Schemes
(TD1025).
If required,
Allottee No.
can be created
from
EM2080 - Allotment
(New)
MP Housing & Infrastructure Development Board (User Manual)
@ CMC Ltd MPHIDB 26
After entering all the data, click on ‘Save’ to save the records and can be viewed using ‘View’
window.
MP Housing & Infrastructure Development Board (User Manual)
@ CMC Ltd MPHIDB 27
4.18 Individual Cost Fixation Statement (EM2228)
Link Estate Management Transaction EM2228 - Individual Cost Fixation Statement Description: This form is used to add the cost related information as per scheme name, This
form is used for Individual cost fixation based on the estimation. It adds cost of a flat and cost of
a building.
If required,
Scheme
Name &
related
records
(Location)
can be
created from
PCN
Schemes
(TD1025).
If required,
Allottee No.
can be created
from
EM2080 - Allotment
(New)
MP Housing & Infrastructure Development Board (User Manual)
@ CMC Ltd MPHIDB 28
After entering all the data, click on ‘Save’ to save the records and can be viewed using ‘View’
window.
MP Housing & Infrastructure Development Board (User Manual)
@ CMC Ltd MPHIDB 29
5 ESTATE MANAGEMENT STANDARD INFORMATION
5.1 Map Type (EM1002)
Link
Estate Management Standard Information EM1002 - Map Image Types
Description: This form is used to create the Map/Image Type. It adds Name & Description.
After entering all data click on ‘Save’ button to save the records, after save record goes to View
window.
MP Housing & Infrastructure Development Board (User Manual)
@ CMC Ltd MPHIDB 30
5.2 Reservation Quota Types (EM1003)
Link Estate Management Standard Information EM1003 - Reservation Quota Types
Description: This form is used to create the Reservation Quota Types. It adds Name &
Description with percentage fixed for a quota.
After entering all data click on ‘Save’ button to save the records, after save record goes to View
window.
MP Housing & Infrastructure Development Board (User Manual)
@ CMC Ltd MPHIDB 31
5.3 Support Document Types (EM1004)
Link
Estate Management Standard Information EM1004 - Support Document Types
Description: This form is used to create the Support Document Types.
After entering all data click on ‘Save’ button to save the records, after save record goes to View
window.
MP Housing & Infrastructure Development Board (User Manual)
@ CMC Ltd MPHIDB 32
5.4 Yearly Charge Types (EM1150)
Link
Estate Management Standard Information EM1150 - Yearly Charge Types
Description: This form is used to create the Yearly Charge type with Yearly Charge type code
name. It adds proper description.
After entering all data click on ‘Save’ button to save the records, after save record goes to View
window.
MP Housing & Infrastructure Development Board (User Manual)
@ CMC Ltd MPHIDB 33
5.5 Floor Types (EM1155)
Link
Estate Management Standard Information EM1155 - Floor Types
Description: This form is used to create the information regarding Floor Types. It adds short
name with proper description.
After entering all data click on ‘Save’ button to save the records, after save record goes to View.
MP Housing & Infrastructure Development Board (User Manual)
@ CMC Ltd MPHIDB 34
5.6 Brochure Specification Types (EM1005)
Link Estate Management Standard Information EM1005 - Brochure Specification Types
Description: This form is used to create the Brochure Specification Types. It adds name &
Description.
After entering all data click on ‘Save’ button to save the records, after save record goes to View
window
MP Housing & Infrastructure Development Board (User Manual)
@ CMC Ltd MPHIDB 35
5.7 Interest Master (EM1008)
Link
Estate Management Standard Information EM1008 - Interest Master
Description: This form is used to add the interest rate for duration for the scheme.
After entering all data click on ‘Save’ button to save the records, after save record goes to View
window.