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SIXTH INTERNATIONAL CONFERENCE ON PEER EDUCATION, SEXUALITY, HIV AND AIDS
Theme: ZERO AIDS NOW! Miles and Misses
ENHANCING DATA FOR DECISION MAKING AND REPORTING THROUGH A WEB BASED
MONITORING AND EVALUATION PLATFORM IN KENYA
Authors: Kennedy O. Ochieng , Kaima Ruiga, Emmanuel Wamalwa, Marlin Jumbe, Joyce Waititu, Omondi Paul, Rosemary Mbaluka, Peris Karanja.
Date: 20th June 2014
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ENHANCING DATA FOR DECISION MAKING AND REPORTING THROUGH A WEB BASED MONITORING
AND EVALUATION PLATFORM IN KENYA
Objective
To share experiences of utilizing a web-based data capture and reporting platform in a HIV program with multiple reporting levels in Kenya.
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Introduction
Design of GF7 programReporting requirements ( Timelines & Tools)Report review cycle ( Including PUDR)
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Primary Data Collection Level -54 SRs
SR SR SR SR
Grants Officers Program Officers
Grants Coordinator
M&E Coordinator
Program
Financial
Program Manger
HPD-Approval Level
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Background
GF7 experience with paper-based report- Timeliness of reports- Completeness of reports- Turn- around time during review of
reports- Logistics- Storage, safety and accessibility of
documents
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Enter web reporting platformDefinition: This is an online electronic document and records management system.
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Description:
- Each implementing partner has a user interphase
- Users have varying rights depending on the nature of their role in M&E (i.e data entry, data cleaning, report writing, report approval & submission)
- Reporting done both online and offline
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Other features
Data analysisData presentation- Graphs, chartsFile attachments ( Pax. lists & photos)Offline mode ( For field staff)Email functionality User track log
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Advantages
Timely reportComplete reportsUniformity in reportingCost reduction- logisticsInstant feedbackAbility to work offsiteStorage and safety of information
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Disadvantage
High initial set-up cost ( Set- up & Hosting, laptops for staff, skilled manpower)Need for internet to submit reports
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Lessons learnt
The web-based data capture and reporting platform enhanced reporting at SR and PR level in a multi-level program.The platform enables real time decision making.
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Conclusion and recommendations
The web- based platform improves efficiency and ensures quality in reporting and implementation of a multi-level program.There is and opportunity to explore how this platform can work in complementarity with other digital reporting gadgets like mobile phones and PDAs.
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Many thanks