Download - Emma Curran Professional Portfolio
Thank you for taking the @me to view my porDolio. Please find within this folder some of my professional achievements. I have loved my journey from event administrator to event coordinator over the last three years and the opportuni@es I have been given. I will con@nue to develop and up skill as I have plans to further my educa@on within events and marke@ng to fund my long-‐term goal of working within the events industry. I believe that if you love what you do you will never work a day in your life! My background is diverse but I believe that gives colour to my career and without the steps I have taken I would not have made the achievements I have today.
• Development of department SOP • Support event coordinators in extra du@es • Implementa@on of filing system • Budge@ng, invoicing • Development of email templates to ensure
consistency within the department and amongst event coordinators
• Organiza@on of internal mee@ngs and events
Job Descrip,on and Summary 2012 –2015
2012-‐ 2013
Daily Administra,on & Event Coordina,on Du,es • Check event schedule daily
– Schedule mee@ngs and ensure @melines are meet
• Deal with client queries, respond to emails, answer calls, walk-‐ins and provide facility tours
• Invoicing, sales including cold calling, prospec@ng, and budge@ng
• Daily mee@ngs for the next two day events
• Con@nued administra@on support to event coordinators
• Stronger sales strategy implemented to generate business and revenue
• More ac@ve role as event coordinator, events include weddings, corporate galas, trade shows, government mee@ngs, internal mee@ngs and events
2014
2015
• Implementa@on of new booking system DELPHI, the change in system allowed us to prospect and track revenue accurately
• Major events worked on included: Aerosmith Concert, Firefighter Gala, Two CFL football games, Western Canada Summer Games
Duties and Responsibilities • Support Arts and Culture department with
understanding facility event space
• Working with Alberta Ballet creative director to ensure the audio visual and stage allocations are within the creative specification for the event
• Negotiate discount within the Arts and Culture department for event rental space
• Organization of print material and ticket sales with our marketing department and box office
• Maintain and update function sheets as event specifications change
• Develop and submit floor plans to audio visual department
• Liaise with audio visual technicians on the day of the event to ensure set up timeline was on schedule
• Coordinate food for crew and production team
• Organize hotel accommodation • Airport pick up and drop of • Organize car rental
Duties and Responsibilities • Coordination with marketing department to
ensure posters and print materials are to specification
• Ensure marketing and media was in accordance with facility obligations and event day proceedings
• Complete planning from start to finish of event through coordination with team in kitchen and banquets department
• Responsibility for budgeting of the event, keeping costs low to maximize revenue.
• Connecting with local vendors to donate door prices in return for a marketing opportunity
• Organization of children’s entertainment • Development of function sheet, coordination
with the audio visual department • Responsibility of implementing an
emergency safety procedure • Track ticket sales to ensure success of the
event, weekly and daily as event approached
Duties and responsibilities • Developed function sheets for band and
crew dressing rooms • Responsibility for the development of
contracts and invoicing pertaining to food and beverage
• Coordinated with kitchen and banquet staff for meals and rider requests
• Ensured access to dressing rooms for crew and band members
• Responsible for taking dressing rooms offline in a timely manner and ensure enough space was allocated to band and crew members
• Day of contact to band and crew members parting to food and beverage requests
• Organization of security personal and briefing security staff on any matters involving the band and crew
• Development of traffic routes along with a detailed facility map for crew members
• Organization of food for crew members on set up days, event days and tear down days
• Arrange stage coolers and responsibility for distributing them on stage in the correct locations
Duties and responsibilities • Member of two year planning committee • Role as volunteer coordinator
• Coordinated with community liaison for the committee to ensure we had the 2,000 volunteers needed to support event staff
• Organized volunteer food to be donated by local supermarket
• Development of volunteer duties and roles, Development of volunteer wavier
• Organization of volunteer training and placement
• Distribution of volunteer merchandise, including t-shirt, hats
• Support coordinator for 4 days of back to back events including concerts, Guinness book of world records ribbon cutting, food vendor area, player meet and greet
• Development of function sheets for team dressing rooms
• Support sports and recreational department with event coordination
• Support banquet staff day of event to ensure stock and merchandise were accurately distributed to correct vendor areas
• Organization of media giveaway’s