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Building a successful institutional repository: the case of RepositóriUMEloy Rodrigues – [email protected]
Taiyuan, 17th August 2018
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University of Minho facts and figures• 44 years of age• 2 main campi – Braga and Guimarães
(Minho region)• 12 schools/institutes• 19.000 students• 1.300 lecturers• 900 non-academic staff
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Schools and Institutes
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University of Minho
An Open Access pioneer
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Universidade do Minho Serviços de Documentação
UMinho Open Access Timeline
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Universidade do Minho Serviços de Documentação
TÍTULO DA APRESENTAÇÃOComplemento de título
• Nome:• e-mail:• url
Universidade do Minho Serviços de Documentação
RepositóriUM (2003)
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Objectives of RepositóriUM (2003)
§ Contribute to maximize the impact of UMinho research, increasing its visibility and accessibility;
§ Preserve the intellectual memory of the institution;
§ Facilitate research information management within the University.
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Development strategy (2004)
§ Advocacy and communication/marketing strategy
§ Active participation in the international
community related with Open Access and
Repositories
§ Development of value added services and
functionalities for UMinho members
§ Definition and implementation of Open
Access institutional policy at UMinho
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UMinho self-archiving policy (2004)
§ Established by a Rectoral Document, in the first anniversary of RepositóriUM
§ Following the signature of the Berlin Declaration in November 2004
§ Implemented from January 1st 2005
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Self-archiving incentive
§ I n 2 0 0 5 t h e R e c t o r y p r o v i d e d a f i n a n c i a l supplement to departments and research centres, proportional to their compliancy to the policy of Open Access self-archiving in RepositóriUM.
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Upgrade of UMinho OA policy (2010)
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University of Minho
An Open Access pioneer [2003-2010]
OA was integrated in the University Action Plan for 2009-2013
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Why?
§ The number and percentage of UMinho research output archived was decreasing since 2007
§ Open Access is seen as a relevant factor on the strategy of University of Minho
Upgrade of UMinho OA policy (2010)
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Why?
§ The number and percentage of UMinho research output archived was decreasing since 2007
§ Open Access is seen as a relevant factor on the strategy of University of Minho
§ To continue and improve the UMinho Open Access experience, maintaining UMinho has an OA frontline institution;
Upgrade of UMinho OA policy (2010)
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Minho University requires:
All academic staff to mandatory deposit into R e p o s i t ó r i U M a c o p y o f a l l p e e r r e v i e w e d publications dated after January 2011;
From January 2011, all official publication lists or reports, from individual researchers and research units, submitted internally at UMinho, must contain a link to the version archived at RepositóriUM
UMinho upgraded policy (RT-98/2010)
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Universidade do Minho Serviços de Documentação
Recent developments
§ Integration with reference databases… Fontes:
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Universidade do Minho Serviços de Documentação
Recent developments
§ Facilitated deposits through the UMinho Intranet!
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Universidade do Minho Serviços de Documentação
Recent developments
§ Integration with UMinho staff evaluation system
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Universidade do Minho Serviços de Documentação
Recent developments
§ New “way” to monitor the UMinho Policy…
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Universidade do Minho Serviços de Documentação
Number of documents
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Universidade do Minho Serviços de Documentação
UMinho Scientific Output in RepositóriUM
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Universidade do Minho Serviços de Documentação
TÍTULO DA APRESENTAÇÃOComplemento de título
• Nome:• e-mail:• url
Universidade do Minho Serviços de Documentação
Document types
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Universidade do Minho Serviços de Documentação
TÍTULO DA APRESENTAÇÃOComplemento de título
• Nome:• e-mail:• url
Universidade do Minho Serviços de Documentação
Access types
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Universidade do Minho Serviços de Documentação
TÍTULO DA APRESENTAÇÃOComplemento de título
• Nome:• e-mail:• url
Universidade do Minho Serviços de Documentação
UsageSince 2003 more than 19.500.000!
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Universidade do Minho Serviços de Documentação
TÍTULO DA APRESENTAÇÃOComplemento de título
• Nome:• e-mail:• url
Universidade do Minho Serviços de Documentação
Downloads origins in 2017
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§ Have a vision and a strategy§ Get the support and commitment from
University leadership§ Support and “reward” researchers on their usage
of the IR§ Embed and interoperate IR with all the other
information systems (internal and external)§ Make the IR a truly institutional system and tool§ Maintain focus on adding value to the institution
and their members
§ Learn and share with others…
Concluding remarks & Lessons learnt
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A final word about COAR
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• An international association founded in 2009
• Members & Partners: over 130 institutions from 43 countries in Africa, Asia, Australasia, Europe, North and South America
• 3 Members from China: National Science Library, Chinese Academy of Sciences (NSL), Peking University Library, Xiamen University Libraries
Objectives:• Strategic voice for repositories• Interoperability and alignment across repositories and regional
networks• Capacity building• Support the development of value added services
Who is COAR?
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Executive Board
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COAR’s Vision
A global knowledge commons based on a network of open access repositories
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http://ngr.coar-repositories.org/
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14 repository networks meeting in Hamburg – May 14 & 15
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https://repositorium.sdum.uminho.pt
Thank you / 谢谢