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Election Commissioner Orientation
January 2016
SEMS Introduction
Madalan Lennep, PMP Election Consultant
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Election Commissioner Orientation
January 2016
Topics to be Covered
I. SEMS Main Screen II. Election Commissioners Utilization III. Voter Roll Maintenance IV. Communication Plan V. On-Going Support
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Election Commissioner Orientation
January 2016
Topics to be Covered
I. SEMS Main Screen II. Election Commissioners Utilization III. Voter Roll Maintenance IV. Communication Plan V. On-Going Support
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Election Commissioner Orientation
January 2016
Statewide Elections Management System (SEMS)
- Voter Registration - Voter Roll Maintenance - Address Library - Districts and Precincts - Elections Management - Jury Management - Ballot Processing
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Election Commissioner Orientation
January 2016
I. SEMS Main Screen
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Election Commissioner Orientation
January 2016
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Election Commissioner Orientation
January 2016
II. Election Commissioner Utilization - User name and password will be assigned by
Circuit Clerk. - Utilization is determined by statute - User rights are determined by profile
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Election Commissioner Orientation
January 2016
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Election Commissioner Orientation
January 2016
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Election Commissioner Orientation
January 2016
III. Voter Roll Maintenance ♦ Voter Check
♦ Precinct Splits/Districts Check
♦ Other items to check
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Election Commissioner Orientation
January 2016
Voter Check ♦ Duplicate Voters – VR-004
A report that generates a list of possible duplicate voters, at least one of which in each duplicate group has an address in your county.
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Election Commissioner Orientation
January 2016
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Election Commissioner Orientation
January 2016
Voter Notification Cards ♦ Search for voter
♦ Click on Print
♦ Click on Voter Notification Card
♦ Click on Print Now or Print Later
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Election Commissioner Orientation
January 2016
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Election Commissioner Orientation
January 2016
Voter Check – Deceased Voters ♦ Potential Department of Health (DOH) Duplicate Voters Report – VR-022 Lists voters who match persons in the Department of Health (DOH) database of death certificate records. The "% Match" column indicates how close a match the voter (in bold) is with the DOH records, with 100 percent being a perfect match.
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Election Commissioner Orientation
January 2016
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Election Commissioner Orientation
January 2016
Voter Check – Disenfranchising Crimes ♦ Potential Administrative Office of Courts (AOC) Batch Match – VR-023 Lists voters who match persons in the AOC database of disenfranchising crimes. The "% Match" column indicates how close a match the voter (in bold) is with the AOC counterpart(s), with 100 percent being a perfect match.
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Election Commissioner Orientation
January 2016
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Election Commissioner Orientation
January 2016
Activity Reporting ♦ Voter Status Summary Report – VR-006
♦ Registrant Activity Report – VR-007
♦ Include in EC meeting minutes.
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Election Commissioner Orientation
January 2016
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Election Commissioner Orientation
January 2016
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Election Commissioner Orientation
January 2016
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Election Commissioner Orientation
January 2016
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Election Commissioner Orientation
January 2016
Precinct Check ♦ Precinct Split Voter Count – DP-007 Lists voter counts by split with subtotals for each precinct.
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Election Commissioner Orientation
January 2016
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Election Commissioner Orientation
January 2016
Districts Check ♦ Districts Within Precincts – DP-012 Breaks down each selected precinct by split and shows all of the currently associated voting districts for each split.
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Election Commissioner Orientation
January 2016
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Election Commissioner Orientation
January 2016
IV. Communication Plan ♦ Email address for each election commissioner
♦ County Conference calls
♦ SEMS Help Desk/Review by SEMS Focus Group
♦ Election Officials web page and Secure Site
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Election Commissioner Orientation
January 2016
V. On-Going Support ♦ Help Desk support and monitoring
♦ Video Training
♦ Classroom Training
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Election Commissioner Orientation
January 2016
• Redistricting Training • Basic SEMS Training w/Voter ID Card processing • Election Operations • GEMS Database Build • Train-the-Trainer
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Election Commissioner Orientation
January 2016
Questions /Answers
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Election Commissioner Orientation
January 2016
SEMS Support Center 1-877-357-SEMS (7367)
601-359-1309 Madalan Lennep
Stephanie McCann Antonio Sudduth