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Egyptian Museum Database Project
Migration to KE EMu
Janice Kamrin, Project Director • Hanane Gaber, Head Registrar
KE Emu Users’ Conference, Bristol • June 3-4, 2009
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Egyptian Museum Database Project
Principal Goal: Build a new database for the Egyptian Museum, Cairo as the principal tool for a full collections management system
Begun in 2005 with Filemaker Pro
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Egyptian Museum Database Project
Mellon Planning Grant
August-December 2006: Planning Grant from Andrew W. Mellon Foundation
Team chose KE EMu
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Egyptian Museum Database Project
Mellon Implementation GrantImplementation grant awarded in April 2008 to:
Purchase EMu and 2 years of maintenance
Hire personnel to assist with building of database
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Egyptian Museum Database and Egyptian Museum
Registrar Training Projects
CMS carried out and new database managed by the Egyptian Museum’s new Registration, Collections Management, and Documentation Department (RCMDD).
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The RCMDD
January 2007: ARCE-USAID Egyptian Museum Registrar Training Project begins (scheduled to run to October 2010).
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The RCMDDJuly 2007: The Registration, Collections Management, and Documentation Department becomes official, with 4 registrars and 3 trainers.
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The RCMDD
Today: the RCMDD consists of 9 registrars, led by a Head of Documentation and a Head Registrar, supported by 7 trainers.
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The RCMDD:Responsible for most aspects of documentation and collections management:
Object Information
Object Tracking (Movement)
Accessioning
Inventory
Traveling Loans
In-house Exhibitions
Outside Requests
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The EM Database TeamThe RCMDD staff (9 registrars, permanent employees of the Supreme Council of Antiquities)
The ARCE-USAID team (the Egyptian Museum Registrar Training Project - 4 trainers)
The ARCE-Mellon team (the Egyptian Museum Database Project - 3 database personnel)
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Migration to EMuMarch and April, 2008: Migration schedule organized
April through August, 2008: Field mapping and tab design
August, 2008: Preliminary training in Manchester
September 9, 2009: First test loaded, testing begins
February 19, 2009: Legacy database frozen
March, 2009: On-site training
March 18, 2009: Go-live
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Migration to EMu
Major issues that affected the migration:
The Internet connection (or lack thereof) at the Egyptian Museum
The complex numbering system of the Egyptian Museum
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Migration to EMu
The RCMDD-ARCE team is using the database successfully in their day-to-day work.
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Advice Please!
Issues to address:
Exploring the modules
Internet
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Exploring the Modules
Parent-Child Relationships
How do other museums use this effectively?
External Movements
How do other museums use this effectively?
Are there other really helpful modules or tabs we should be exploring?
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Internet
How have you successfully built a public internet site?
What fields do you publish?
How have you set up your interface?
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