![Page 1: E-Safety - Hampshire · • Only directly e-mail pupils who are at sixth form colleges • At secondary schools e-mail the parents first and then copy in the pupil. • With pupils](https://reader033.vdocuments.us/reader033/viewer/2022050719/5f5d3501710a8a28195f3668/html5/thumbnails/1.jpg)
E-Safety
Using technology effectively and safely for
communication
![Page 2: E-Safety - Hampshire · • Only directly e-mail pupils who are at sixth form colleges • At secondary schools e-mail the parents first and then copy in the pupil. • With pupils](https://reader033.vdocuments.us/reader033/viewer/2022050719/5f5d3501710a8a28195f3668/html5/thumbnails/2.jpg)
Objectives of the session
• By the end of this session we will discuss how to
maintain professional protocol when using:
– Phones
– Social networking and blogging
![Page 3: E-Safety - Hampshire · • Only directly e-mail pupils who are at sixth form colleges • At secondary schools e-mail the parents first and then copy in the pupil. • With pupils](https://reader033.vdocuments.us/reader033/viewer/2022050719/5f5d3501710a8a28195f3668/html5/thumbnails/3.jpg)
Activity 1
Discuss ways in which you currently communicate with
your students.
![Page 4: E-Safety - Hampshire · • Only directly e-mail pupils who are at sixth form colleges • At secondary schools e-mail the parents first and then copy in the pupil. • With pupils](https://reader033.vdocuments.us/reader033/viewer/2022050719/5f5d3501710a8a28195f3668/html5/thumbnails/4.jpg)
Generally
• Your school should have an Acceptable Use Policy.
Have you been asked to sign one or are you aware of
one?
![Page 5: E-Safety - Hampshire · • Only directly e-mail pupils who are at sixth form colleges • At secondary schools e-mail the parents first and then copy in the pupil. • With pupils](https://reader033.vdocuments.us/reader033/viewer/2022050719/5f5d3501710a8a28195f3668/html5/thumbnails/5.jpg)
• Do you use e-mail to communicate with pupils?
• If so how do you do this – do you take any
precautions?
![Page 6: E-Safety - Hampshire · • Only directly e-mail pupils who are at sixth form colleges • At secondary schools e-mail the parents first and then copy in the pupil. • With pupils](https://reader033.vdocuments.us/reader033/viewer/2022050719/5f5d3501710a8a28195f3668/html5/thumbnails/6.jpg)
• Always adhere to the AUPs in the school
• Where possible use a school e-mail account.
• If you are using your own e-mail make sure that your communications are totally transparent – Keep communications to a minimum
– Ensure that the communication remains impersonal
• Think about the wording of your e-mail
• Think about the age of your pupil – Primary school children- only contact the parents
– Secondary – contact the parents and copy in the pupil
– Post 16 – contact the pupil and copy in the parents
![Page 7: E-Safety - Hampshire · • Only directly e-mail pupils who are at sixth form colleges • At secondary schools e-mail the parents first and then copy in the pupil. • With pupils](https://reader033.vdocuments.us/reader033/viewer/2022050719/5f5d3501710a8a28195f3668/html5/thumbnails/7.jpg)
Social networking sites
• Do you use Facebook or Twitter to communicate
with pupils?
![Page 8: E-Safety - Hampshire · • Only directly e-mail pupils who are at sixth form colleges • At secondary schools e-mail the parents first and then copy in the pupil. • With pupils](https://reader033.vdocuments.us/reader033/viewer/2022050719/5f5d3501710a8a28195f3668/html5/thumbnails/8.jpg)
![Page 9: E-Safety - Hampshire · • Only directly e-mail pupils who are at sixth form colleges • At secondary schools e-mail the parents first and then copy in the pupil. • With pupils](https://reader033.vdocuments.us/reader033/viewer/2022050719/5f5d3501710a8a28195f3668/html5/thumbnails/9.jpg)
![Page 11: E-Safety - Hampshire · • Only directly e-mail pupils who are at sixth form colleges • At secondary schools e-mail the parents first and then copy in the pupil. • With pupils](https://reader033.vdocuments.us/reader033/viewer/2022050719/5f5d3501710a8a28195f3668/html5/thumbnails/11.jpg)
Using Facebook and Blogging
• Exemplification of using these when communicating
with students
Blogging using Wordpress
![Page 12: E-Safety - Hampshire · • Only directly e-mail pupils who are at sixth form colleges • At secondary schools e-mail the parents first and then copy in the pupil. • With pupils](https://reader033.vdocuments.us/reader033/viewer/2022050719/5f5d3501710a8a28195f3668/html5/thumbnails/12.jpg)
Reviewing online content
• Search on your name – Deactivate old accounts
– Increase the security settings of your accounts
– Look at your profile picture to ensure that it presents the right image
– Remove any material that you wouldn’t want to share with pupils
– Make sure that the settings on your SNS are not open to the public
– Ensure that any e-mail addresses that are used for work present the right impression
» Microsoft 365
Facebook Settings
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• Use a strong password.
• Watch out for suspicious links, and always make sure
you’re on Twitter.com before you enter your login
information.
• Use HTTPS for improved security.
• Make sure your computer and operating system is
up-to-date with the most recent patches, upgrades,
and anti-virus software.
How to ensure privacy on Twitter
![Page 14: E-Safety - Hampshire · • Only directly e-mail pupils who are at sixth form colleges • At secondary schools e-mail the parents first and then copy in the pupil. • With pupils](https://reader033.vdocuments.us/reader033/viewer/2022050719/5f5d3501710a8a28195f3668/html5/thumbnails/14.jpg)
Mobile Phones
• Do you use Mobile Phones to communicate with
pupils?
![Page 15: E-Safety - Hampshire · • Only directly e-mail pupils who are at sixth form colleges • At secondary schools e-mail the parents first and then copy in the pupil. • With pupils](https://reader033.vdocuments.us/reader033/viewer/2022050719/5f5d3501710a8a28195f3668/html5/thumbnails/15.jpg)
Protocol
• Check with the school and identify what their
protocol for using phones with pupils
• Check your schools policy on direct communication
between staff and pupils using mobile phones – this
would include Whats App and Facetime.
![Page 16: E-Safety - Hampshire · • Only directly e-mail pupils who are at sixth form colleges • At secondary schools e-mail the parents first and then copy in the pupil. • With pupils](https://reader033.vdocuments.us/reader033/viewer/2022050719/5f5d3501710a8a28195f3668/html5/thumbnails/16.jpg)
Mobile Phones
• Set a PIN code
• Always logout of your SNS on your SmartPhone
• Don’t share personal e-mail or mobile phone
numbers with students
Photos and videos
• Covered by the Data Protection Act
Other Safety Measures
![Page 17: E-Safety - Hampshire · • Only directly e-mail pupils who are at sixth form colleges • At secondary schools e-mail the parents first and then copy in the pupil. • With pupils](https://reader033.vdocuments.us/reader033/viewer/2022050719/5f5d3501710a8a28195f3668/html5/thumbnails/17.jpg)
Advice from Hampshire
• Make sure that your manager is aware of any online
activity or contact that you are planning
• Invite young people to join pages or groups - do not
become “friends” with young people that you work with.
• Make sure that you maintain a professional distance
between yourself and young people that you work with
• Be professional. Communication with young people
should be factual, objective and should not include
personal opinion which may be taken as representative of
Hampshire County Council.
![Page 18: E-Safety - Hampshire · • Only directly e-mail pupils who are at sixth form colleges • At secondary schools e-mail the parents first and then copy in the pupil. • With pupils](https://reader033.vdocuments.us/reader033/viewer/2022050719/5f5d3501710a8a28195f3668/html5/thumbnails/18.jpg)
AMA recommendations
• Communication between children and adults, by whatever method, should take place within clear and explicit professional boundaries.
• Adults should ensure that all communications are transparent and open to scrutiny.
• Adults should not give their personal contact details to children and young people including e-mail, home or mobile telephone numbers, unless the need to do so is agreed with senior management and parents/carers.
• E-mail or text communications between an adult and a child young person outside agreed protocols may lead to disciplinary and/or criminal investigations. This also includes communications through internet based web sites.
• Internal e-mail systems should only be used in accordance with the organisation’s policy.
(allegation management advisers)
![Page 19: E-Safety - Hampshire · • Only directly e-mail pupils who are at sixth form colleges • At secondary schools e-mail the parents first and then copy in the pupil. • With pupils](https://reader033.vdocuments.us/reader033/viewer/2022050719/5f5d3501710a8a28195f3668/html5/thumbnails/19.jpg)
Protocols for contacting students
• Investigate the protocols that the schools you work
in have about contacting pupils
• If your school do not allow teachers to contact
pupils using e-mail or SNS you should adhere to this
![Page 20: E-Safety - Hampshire · • Only directly e-mail pupils who are at sixth form colleges • At secondary schools e-mail the parents first and then copy in the pupil. • With pupils](https://reader033.vdocuments.us/reader033/viewer/2022050719/5f5d3501710a8a28195f3668/html5/thumbnails/20.jpg)
Good practise
• Ensure that all communication with pupils is transparent with parents and senior members of staff
• Do not share mobile phone numbers with pupils
• Only directly e-mail pupils who are at sixth form colleges
• At secondary schools e-mail the parents first and then copy in the pupil.
• With pupils who attend Primary schools only contact the parents
• Use secure groups within Facebook – ensure a senior member of staff within your school setting is a member of this group
• Ensure that any blog that is set up is moderated by your line manager
![Page 21: E-Safety - Hampshire · • Only directly e-mail pupils who are at sixth form colleges • At secondary schools e-mail the parents first and then copy in the pupil. • With pupils](https://reader033.vdocuments.us/reader033/viewer/2022050719/5f5d3501710a8a28195f3668/html5/thumbnails/21.jpg)
Cyberbullying
Cyberbullying of staff by pupils is very common by mobile phone
Action you must take if an incident occurs: – Report immediately and in writing to your line manager
– Don’t reply to abusive or worrying text or video messages
– Don’t delete messages. Keep them for evidence
– Use 1471 to try and obtain the number if you can. Most calls can be traced
– Report it to your phone provider and/or request a change of number
– Technical staff may also be able to help you to find or preserve evidence e.g. logs of the call
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www.hants.gov.uk/esafety
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http://intranet.hants.gov.uk/childrens-services/cs-communications/printedandonlineguidance/cs-socialmedia.htm
Useful Links
www.hants.gov.uk/esafety
![Page 24: E-Safety - Hampshire · • Only directly e-mail pupils who are at sixth form colleges • At secondary schools e-mail the parents first and then copy in the pupil. • With pupils](https://reader033.vdocuments.us/reader033/viewer/2022050719/5f5d3501710a8a28195f3668/html5/thumbnails/24.jpg)
Objectives of the session
• By the end of this session we will discuss how to
maintain professional protocol when using:
– Phones
– Social networking and blogging
![Page 25: E-Safety - Hampshire · • Only directly e-mail pupils who are at sixth form colleges • At secondary schools e-mail the parents first and then copy in the pupil. • With pupils](https://reader033.vdocuments.us/reader033/viewer/2022050719/5f5d3501710a8a28195f3668/html5/thumbnails/25.jpg)
Activity 1
Discuss in pairs or small groups ways in which you
currently communicate with your students.
![Page 26: E-Safety - Hampshire · • Only directly e-mail pupils who are at sixth form colleges • At secondary schools e-mail the parents first and then copy in the pupil. • With pupils](https://reader033.vdocuments.us/reader033/viewer/2022050719/5f5d3501710a8a28195f3668/html5/thumbnails/26.jpg)
Generally
• Your school should have an Acceptable Use Policy.
Have you been asked to sign one or are you aware of
one?
![Page 27: E-Safety - Hampshire · • Only directly e-mail pupils who are at sixth form colleges • At secondary schools e-mail the parents first and then copy in the pupil. • With pupils](https://reader033.vdocuments.us/reader033/viewer/2022050719/5f5d3501710a8a28195f3668/html5/thumbnails/27.jpg)
• Do you use e-mail to communicate with pupils?
• If so how do you do this – do you take any
precautions?
![Page 28: E-Safety - Hampshire · • Only directly e-mail pupils who are at sixth form colleges • At secondary schools e-mail the parents first and then copy in the pupil. • With pupils](https://reader033.vdocuments.us/reader033/viewer/2022050719/5f5d3501710a8a28195f3668/html5/thumbnails/28.jpg)
• Always adhere to the AUPs in the school
• Where possible use a school e-mail account.
• If you are using your own e-mail make sure that your communications are totally transparent – Keep communications to a minimum
– Ensure that the communication remains impersonal
• Think about the wording of your e-mail
• Think about the age of your pupil – Primary school children- only contact the parents
– Secondary – contact the parents and copy in the pupil
– Post 16 – contact the pupil and copy in the parents
![Page 29: E-Safety - Hampshire · • Only directly e-mail pupils who are at sixth form colleges • At secondary schools e-mail the parents first and then copy in the pupil. • With pupils](https://reader033.vdocuments.us/reader033/viewer/2022050719/5f5d3501710a8a28195f3668/html5/thumbnails/29.jpg)
Social networking sites
• Do you use Facebook or Twitter to communicate
with pupils?
![Page 30: E-Safety - Hampshire · • Only directly e-mail pupils who are at sixth form colleges • At secondary schools e-mail the parents first and then copy in the pupil. • With pupils](https://reader033.vdocuments.us/reader033/viewer/2022050719/5f5d3501710a8a28195f3668/html5/thumbnails/30.jpg)
![Page 31: E-Safety - Hampshire · • Only directly e-mail pupils who are at sixth form colleges • At secondary schools e-mail the parents first and then copy in the pupil. • With pupils](https://reader033.vdocuments.us/reader033/viewer/2022050719/5f5d3501710a8a28195f3668/html5/thumbnails/31.jpg)
![Page 33: E-Safety - Hampshire · • Only directly e-mail pupils who are at sixth form colleges • At secondary schools e-mail the parents first and then copy in the pupil. • With pupils](https://reader033.vdocuments.us/reader033/viewer/2022050719/5f5d3501710a8a28195f3668/html5/thumbnails/33.jpg)
Using Facebook and Blogging
• Exemplification of using these when communicating
with students
Blogging using Wordpress
![Page 34: E-Safety - Hampshire · • Only directly e-mail pupils who are at sixth form colleges • At secondary schools e-mail the parents first and then copy in the pupil. • With pupils](https://reader033.vdocuments.us/reader033/viewer/2022050719/5f5d3501710a8a28195f3668/html5/thumbnails/34.jpg)
Reviewing online content
• Search on your name – Deactivate old accounts
– Increase the security settings of your accounts
– Look at your profile picture to ensure that it presents the right image
– Remove any material that you wouldn’t want to share with pupils
– Make sure that the settings on your SNS are not open to the public
– Ensure that any e-mail addresses that are used for work present the right impression
» Microsoft 365
Facebook Settings
![Page 35: E-Safety - Hampshire · • Only directly e-mail pupils who are at sixth form colleges • At secondary schools e-mail the parents first and then copy in the pupil. • With pupils](https://reader033.vdocuments.us/reader033/viewer/2022050719/5f5d3501710a8a28195f3668/html5/thumbnails/35.jpg)
• Use a strong password.
• Watch out for suspicious links, and always make sure
you’re on Twitter.com before you enter your login
information.
• Use HTTPS for improved security.
• Make sure your computer and operating system is
up-to-date with the most recent patches, upgrades,
and anti-virus software.
How to ensure privacy on Twitter
![Page 36: E-Safety - Hampshire · • Only directly e-mail pupils who are at sixth form colleges • At secondary schools e-mail the parents first and then copy in the pupil. • With pupils](https://reader033.vdocuments.us/reader033/viewer/2022050719/5f5d3501710a8a28195f3668/html5/thumbnails/36.jpg)
Mobile Phones
• Do you use Mobile Phones to communicate with
pupils?
![Page 37: E-Safety - Hampshire · • Only directly e-mail pupils who are at sixth form colleges • At secondary schools e-mail the parents first and then copy in the pupil. • With pupils](https://reader033.vdocuments.us/reader033/viewer/2022050719/5f5d3501710a8a28195f3668/html5/thumbnails/37.jpg)
Protocol
• Check with the host school and identify what their
protocol for using phones with pupils
• Check your schools policy on direct communication
between staff and pupils using mobile phones – this
would include Whats App and Facetime.
![Page 38: E-Safety - Hampshire · • Only directly e-mail pupils who are at sixth form colleges • At secondary schools e-mail the parents first and then copy in the pupil. • With pupils](https://reader033.vdocuments.us/reader033/viewer/2022050719/5f5d3501710a8a28195f3668/html5/thumbnails/38.jpg)
Mobile Phones
• Set a PIN code
• Always logout of your SNS on your SmartPhone
• Don’t share personal e-mail or mobile phone
numbers with students
Photos and videos
• Covered by the Data Protection Act
Other Safety Measures
![Page 39: E-Safety - Hampshire · • Only directly e-mail pupils who are at sixth form colleges • At secondary schools e-mail the parents first and then copy in the pupil. • With pupils](https://reader033.vdocuments.us/reader033/viewer/2022050719/5f5d3501710a8a28195f3668/html5/thumbnails/39.jpg)
Advice from Hampshire
• Make sure that your manager is aware of any online
activity or contact that you are planning
• Invite young people to join pages or groups - do not
become “friends” with young people that you work with.
• Make sure that you maintain a professional distance
between yourself and young people that you work with
• Be professional. Communication with young people
should be factual, objective and should not include
personal opinion which may be taken as representative of
Hampshire County Council.
![Page 40: E-Safety - Hampshire · • Only directly e-mail pupils who are at sixth form colleges • At secondary schools e-mail the parents first and then copy in the pupil. • With pupils](https://reader033.vdocuments.us/reader033/viewer/2022050719/5f5d3501710a8a28195f3668/html5/thumbnails/40.jpg)
AMA recommendations
• Communication between children and adults, by whatever method, should take place within clear and explicit professional boundaries.
• Adults should ensure that all communications are transparent and open to scrutiny.
• Adults should not give their personal contact details to children and young people including e-mail, home or mobile telephone numbers, unless the need to do so is agreed with senior management and parents/carers.
• E-mail or text communications between an adult and a child young person outside agreed protocols may lead to disciplinary and/or criminal investigations. This also includes communications through internet based web sites.
• Internal e-mail systems should only be used in accordance with the organisation’s policy.
(allegation management advisers)
![Page 41: E-Safety - Hampshire · • Only directly e-mail pupils who are at sixth form colleges • At secondary schools e-mail the parents first and then copy in the pupil. • With pupils](https://reader033.vdocuments.us/reader033/viewer/2022050719/5f5d3501710a8a28195f3668/html5/thumbnails/41.jpg)
Protocols for contacting students
• Investigate the protocols that the schools you work
in have about contacting pupils
• If your school do not allow teachers to contact
pupils using e-mail or SNS you should adhere to this
![Page 42: E-Safety - Hampshire · • Only directly e-mail pupils who are at sixth form colleges • At secondary schools e-mail the parents first and then copy in the pupil. • With pupils](https://reader033.vdocuments.us/reader033/viewer/2022050719/5f5d3501710a8a28195f3668/html5/thumbnails/42.jpg)
Good practise
• Ensure that all communication with pupils is transparent with parents and senior members of staff
• Do not share mobile phone numbers with pupils
• Only directly e-mail pupils who are at sixth form colleges
• At secondary schools e-mail the parents first and then copy in the pupil.
• With pupils who attend Primary schools only contact the parents
• Use secure groups within Facebook – ensure a senior member of staff within your school setting is a member of this group
• Ensure that any blog that is set up is moderated by your line manager
![Page 43: E-Safety - Hampshire · • Only directly e-mail pupils who are at sixth form colleges • At secondary schools e-mail the parents first and then copy in the pupil. • With pupils](https://reader033.vdocuments.us/reader033/viewer/2022050719/5f5d3501710a8a28195f3668/html5/thumbnails/43.jpg)
www.hants.gov.uk/esafety
![Page 44: E-Safety - Hampshire · • Only directly e-mail pupils who are at sixth form colleges • At secondary schools e-mail the parents first and then copy in the pupil. • With pupils](https://reader033.vdocuments.us/reader033/viewer/2022050719/5f5d3501710a8a28195f3668/html5/thumbnails/44.jpg)
http://intranet.hants.gov.uk/childrens-services/cs-communications/printedandonlineguidance/cs-socialmedia.htm
Useful Links
www.hants.gov.uk/esafety