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ELECTORAL ROLL MANAGEMENT SYSTEM
A Brief Overview
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ABOUT US
Election Commission of India is a permanent Constitutional Body. The Election Commission was established in accordance with the Constitution on 25th January 1950.
Since then free and fair elections have been held at regular intervals as per the principles enshrined in the Constitution, Electoral Laws and System.
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BASIC UNITS OF SYSTEM
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ELECTION SYSTEM
Parliamentary ConstituenciesAssembly ConstituenciesPartsPolling Stations Polling Station BuildingsSections
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REVENUE SYSTEM
DivisionsDistrictsTehsilsVillages
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URBAN SYSTEM
TownsNagar Nigam (Municipal
Corporation)Nagar Palika (Municipality)Nagar Panchayat (City Council)
Wards
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OTHER MISC UNITS ARE …
Police StationsPost Offices
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POINTS TO REMEMBER
Each AC is linked with one PC only Each Part is linked with one AC only Each Section is linked with one Part only A Part can have multiple Polling Stations Multiple Polling Stations can be located in one
PS Building The relationship between each unit in each
different system is one-to-many OR many-to-one.
Eg. One PC can have multiple AC, but AC can have only one PC 8
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LINKING MULTIPLE ACS WITH PCS
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DIS
TR
ICT
1
DISTRICT 2
BOUNDARIES LEGENDS
DISTRICT
12
435
6
8
9
7
12
3
45
PC
AC
PART
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LINKING DIFFERENT SYSTEMS
Think about linking AC with Districts … or Parts with Tehsils or Villages …
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SOLUTION …
One AC can be linked with more than one DISTRICT
AC NO DISTRICT NO4 114 124 13
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LINKING PART WITH DISTRICT
Eg.PART NO AC NO DIST NO
21 4 1122 4 1223 4 13
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LINKING AC WITH MULTIPLE DISTRICTS
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DIS
TR
ICT
1
DISTRICT 2
BOUNDARIES
AC
DISTRICT
PART
12
435
6
8
9
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ABOUT ELECTORAL ROLL MANAGEMENT SYSTEM (SOFTWARE)
The ERMS (Electoral Roll Management System) will cover the entire process of Electoral Roll preparation for the state from Electoral Roll Revision data management to final Electoral Roll publishing.
Software is developed and owned by ECI, GOI
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POLICIES AND GUIDELINES
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ARCHITECTURE OF ERMS
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Electoral Roll
Control Table
Uploaded
Form 7,8 & 8A
Form 6
Bulk Export
Managing Electoral Roll that includes
insertion, deletion,
updating and transposition
within AC. And printing of
Electoral Roll including one or
multiple supplementary
list.
State LevelSystem
ERO
BLOs
Door to door verification
Electors
Local Machine
= Database
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GUIDELINES
SQL Server Database is used for data KeepingAudit Trail with full access log.Separate database for Form 6/7/8/8A/6A As per the procedure currently being followed
only accepted (by ERO) forms will be entered. The record of rejected forms will be kept
separately as usual.Only ERO/AERO can update the main databaseEPIC will be generated from original database
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PRINTING OF ELECTORAL ROLL Only Commission approved formats should be
used for printing EPIC. Roll should not be integrated after draft
publication. 2012 being Assembly General Election Year for final publication on 02/01/2012 the entire Photo Electoral Roll, i.e Mother Roll & Supplementary will be printed.
Software has provision for printing rolls and generating EPIC at district level.
At appropriate time provision will be made in the software for Photo Voter Slip generation to be distributed by BLO to every Elector before Poll.
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PHOTOGRAPH MERGING
Only 2 megapixel camera should be used. Size of the photograph must be less than
20KB Photograph should be kept in binary format
only, along with the voters’ other details Photograph enhancement tool should be
provided if required.
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MAKING OF EPIC
EPIC should be printed only when photograph is merged as binary data in database.
The information printed on EPIC should be generated from the electoral roll database and then stored in separate database.
EPIC No will be generated as per the instructions of the Commission.
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CITIZEN SERVICES Facility for tracking of applications will be
provided in the software. The following unique no. should be printed on
acknowledgement slip for tracking : - Eg. Length Sample State Code (3 digit) S26 AC No (3 digit) 003 Part No (3 digit) 129 Year of Application (4 digit) 2011 Application No (4 digit) 1457
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UNDERSTANDING FORM NO FOR EACH APPLICATION
2011S24 003 129 A 1457
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State Code
AC No
Part No
Year
Form No
Form Type
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UNDERSTANDING ERMS MODULES(CORE COMPONENTS)
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COMPONENT DESCRIPTION (MODULES)
Admin Module Intensive / Summary Revision Data
Upload Application ERO / AERO Application Integration and Roll Printing Application Electors’ Photo Identity Card
Preparation and Printing Application
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Admin Module
For Users Addition / deletion Summary Revision Data Upload UserERO/AEROEPIC
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ADMIN MODULE LOGIN PAGE
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SUMMARY REVISION DATA UPLOAD USER CREATION
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ASSIGNING AC AND PARTS TO USER
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ERO USER CREATION
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ASSIGNING AC PART TO ERO
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UPDATION OF DIGITAL CARD INFORMATION
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EPIC APPLICATION USER CREATION
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ASSIGNING AC AND PART TO USER
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Summary Revision data
upload
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SUMMARY REVISION DATA UPLOAD APPLICATION
Add, Delete and Update the Electoral Roll. Form 6 - For inclusion of name in Electoral RollForm 6A - For inclusion of name in Electoral Roll for NRIForm 7 - For objection to inclusion of name & deletion of name in Electoral RollForm 8 - Application for correction to particulars entered in Electoral RollForm 8A - Application for transposition of entry in Electoral Roll. (Within AC)
Upload the Form 6 Data For Approval 35
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SELECT ADDRESS SOURCE
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SUMMARY REVISION DATA UPLOAD
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SELECT AC & PART
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FORM 6 ADDITION
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FORM 7
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FORM 8
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FORM 8A
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UPLOAD FORM 6 DATA
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BRIEF REPORT
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DETAIL REPORT
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DELETE UPLOADED DATA
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CHECK DUPLICATE RECORD
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COPY DATABASE
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ERO Software
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ERO / AERO APPLICATION
This application is for the Elector Registration Officer to approve revisions made through ‘Summary Revision Data Upload Application’.
Roles of ERO Approval/Rejection of Forms Updating records in the main database of
electoral roll.
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ERO SOFTWARELOGIN SCREEN :
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ELECTOR REGISTRATION OFFICERS ORDER WITHOUT APPOINTING ENQUIRY OFFICER
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UPDATE APPROVED RECORD ON DATABASE
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DELETE DUPLICATE RECORD
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EPIC SOFTWARE EPIC user can create EPIC for Electors using
this application. The main functionalities of this application are : -
Verify the data available at the server and do correction in address, if needed.
After verification of data the EPIC can be generated for each elector in a pdf format.
Provision to make duplicate EPIC will be provided.
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IMPORT THE VOTERS DETAILS
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CREATE NEW EPIC
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CREATE DUPLICATE EPIC CARD
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REPORTS
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COUNTING OF EPIC PREPARED BY VENDOR
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OUTWARD REGISTER/ISSUE REGISTER
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EPIC COVERAGE
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NON EPIC COVERAGE
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DUPLICATE EPIC COUNTING
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SHOW EXISTING PDF
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SET PATH FOR STORING PDF
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ROLL PRINTING APPLICATION
This software is used for integration of electoral roll that means for merging Mother Roll and one or more supplementaries*.
For the printing Electoral Roll ( Part wise ) with or without photos.
Printing of Part Header Page with Control Table Units
* Note : Supplementary List means new additions, modifications and updations in the roll.
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MOTHER ROLL(WITH PHOTOS)
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PART HEADER PAGE
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SUPPLEMENTRY WITH PHOTO
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ELECTORAL ROLL WITHOUT PHOTO
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ROLL ALPHABETICALLY
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BLO WORKING COPY
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MALE FEMALE OTHER TOTAL(MFOT) REPORT
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MIS REPORT
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WAY AHEAD
Download the Trial Version from CEO District Portal Link on CEO Site
Training at District Trial run Trial run report Submission
Installation & Testing of Final Software Go Live
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INTEGRATION OF ERMS WITH PGRS
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Electoral Roll PGRSCollection of
FORM 6/7/8/8A/6A from PGRS
then redirecting
into UPLOADED (State level database )
Uploaded
Form 7,8 & 8A
Form 6
Bulk Export
State LevelSystem
ERO
BLOs
Door to door verification
Electors
Local Machine
= Database
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THANKS