ARE YOU STILL PROCESSING

PAPER INVOICES?

The Invoice Processing Platform (IPP):

• Savestaxpayerdollarsthroughmoreefficientinvoiceprocessing.

• Improvesyourfinancialmanagement.

• Makesiteasiertodobusinesswithgovernment.

There’s a better way.Don’t waste another minute chasing paper. Adopt IPP!

Formoreinformation,visitwww.ipp.gov.

WHO’S USING IPP?

Thereare81federalentitiesusingIPPandanadditional21have selectedIPP.Over108,000vendorsareenrolledinIPP.

For a growing list of agencies using IPP, please visit www.ipp.gov.

HOW DOES IPP DIFFER FROM OTHER ELECTRONIC INVOICING SYSTEMS? • It’sprovidedatnochargetofederalagenciesandtheirvendors.

• It’sspecificallydesignedforfederalagencieswiththeirinputandtailoredtogovernmentprocesses.

• It’spartoftheOfficeofManagementandBudget’sSharedFirstInitiative.

• It’ssupportedbytheTreasuryDepartment,whichoverseesallIPPenhancementsandupgrades.

• Itinterfaceswithallmajorfinancialsystemsviabulkfileexchange.

• Itprovidesasecure,independentplatformwithstandardprocessestoefficientlymanageinvoices.

• ItprovidesdetailedremittanceandTreasuryoffsetinformation,makingiteasierforvendorstomatchpaymentstoindividualinvoices.

• Itprovidesoneservicethatallowsvendorstotransactwithmultiplefederalagencies.

“IPP has streamlined and standardized the DOI’s invoicing process.” – Becky Reilly, IPP Project Lead,

Department of the Interior

“The support team has been outstanding. They’ve bent over backwards to help us.”

– Bob Deans, Manager of FinancialSystems, Bureau of Engravingand Printing

June 2017

TheInvoiceProcessingPlatform(IPP)isaU.S.Treasuryservicethatmoreefficientlymanagesgovernmentinvoicingfrompurchaseorder(PO)throughpaymentnotification,atnochargetofederalagenciesandtheirvendors.

WHY ADOPT IPP? It saves time and money.Withmoreefficientinvoiceprocessing,federalagenciescanavoidPromptPaymentpenaltieswhileautomatinginvoicereceipt,validationandapprovalworkflows.Vendorscanmanagetheirreceivablesmoreeasilyusingoneservicetotransactwithmultipleagencies.

It improves financial management.IPPmanagesgovernmentinvoiceswithincreasedcontrolsandsupportspaperworkreductioninitiatives.Inadditiontoreducingoverbilling,IPPalsopartnerswithTreasury’sDoNotPaybusinesscentertohelpprevent,reduceandstopimproperpayments.

It makes it easier for vendors to do business with government. IPPisconfigurabletosupportagencybusinessrulesandcomplementsagencies’existingsystems.Italsoprovidesaconsolidatedviewofalltransactiondata—fromPOtopayment—inoneplace.

OTHER KEY BENEFITSOnefederalagencyreducedthecostofprocessingundisputedanddisputedinvoicesby54percentand43percent,respectively.TheTreasuryDepartmentestimatesthatbyadoptingIPP,thefederalgovernmentcanreducethecostofenteringinvoicesandrespondingtoinvoiceinquiriesby$450millionannually.

IPPreliablysupportshightransactionvolumes—In 2016, IPP provided notification of five million payments and processed nearly 423,000 invoices.

IPPprovidesasecureplatformforfederalagenciesandvendorstoefficientlymanageinvoicesoutsideagencies’corefinancialsystems.

HOW CAN IPP SIMPLIFY INVOICING? IPPoffersfourmodulesfederalagenciescanadopttogether,aloneorinphasestoachievemoreefficientinvoiceprocessing:

1. Purchase Orders.IPPuploadsPOsfromagency’sbusinesssystems,notifyvendorswhentheypostanewPOandgivevendorsonlineaccesstoPOs,whichresultsingreatervisibilityintoalltransactiondataanddocumentsassociatedwithaPO.

2. Invoices.IPPgivesvendorsmultiplewaystosubmitinvoices,suchasbypre-populatinginvoiceswithdatafromPOswithinthesystem,creatinginvoicesonlinewithoutaPOorusingelectronicfilesubmission.IPPthenscreensvendorinvoicesagainstagencybusinessrules,automaticallyflagginganyareasthatdonotcomplyforvendorstocorrect.

3. Workflow.IPPautomatesandsupportsasophisticatedinvoiceapprovalprocessbyofferingmultipleapprovalstepsandoptionstodelegate,reassignorescalateaninvoiceifitisnotprocessedpromptly.

4. Payment Notification.Vendorscangoonlinetocheckpaymentstatus,orchoosetoreceivee-mailswithasimplenotificationofpaymentordetailedremittanceinformation.Thisservicereducespaymentstatusinquiriesandenablesvendorstomoreeasilymanagetheirreceivablesandmatchpaymentstospecificinvoices.

WHAT SUPPORT SERVICES ARE AVAILABLE?

The IPP team offers the following support services at no charge:

• Agencyimplementation,projectmanagementandtraining

• Customerservice/helpdeskforagenciesandtheirvendors

• Applicationupgradesandenhancements

• Vendoroutreach,analysis,enrollmentandmanagement

• Businessprocessanalysis

• SecurehostingbyTreasurywithdisasterrecovery

“Using IPP is like moving from paper checks to online banking—federal agencies can pay invoices faster using fewer resources.”

– Sheryl Morrow, Commissioner, Bureau of the Fiscal ServiceU.S. Department of the Treasury WHAT ARE THE KEY

IMPLEMENTATION STEPS?

FEDERAL AGENCIES

1. ScheduleaninitialconsultationandcompleteanAgencyImplementationSurvey.

2. SignanAgencyParticipationAgreement.

3. Establishaprojectteam.

4. Conductakick-offmeeting.

5. Beginprojectdiscoveryandplanning.

6. SelectIPPmodules.

7. Configuremodulesandimplementinterfaces.

8. Conductqualityassuranceanduseracceptancetesting.

9. Invitevendorstoenroll.

10. Golive!

VENDORS

1. Receiveaninvitationtoenrollfromafederalagency.

2. Completeonlineenrollment.

3. StarttransactingviaIPP.

It’s easy to adopt IPP. For more information, visit

www.ipp.gov.