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Division IV Director’s
Report
Peter Staecker
July 2001
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BoD meeting: Beijing
• Core Function History• Dues Increase• Challenge budget mandate• Future Meetings of BoD/OUs
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Core Function History
• Background: request by TAB to see history of core function growth. Dan Senese previews to BoD in Beijing.
• Summary: Function categories and list Financial History Discussion
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Sidebar: OARSidebar: OAR• Syntax: Overhead Allocation Recovery, AKA the Findlay
model, = a revised New Financial Model.• Purpose: Distribute income and expenses in fair &
equitable manner• Revenue streams to support Infrastructure expenses:
OU Reserve income, IP revenue, Conference registrations, Dues
Don’t forget cost-cutting
• Further recommendations: Direct Core Function (Infrastructure) costs be paid by users Indirect Core Function (Infrastructure) costs should be
allocated
• Result: Costs will be visible to all OUs at time of budget preparation. Core function cost reduction will be a shared exercise.
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Core Functions ($48M* total)
Member servicesControllers/Admin & PayrollHuman resourcesBusiness admin & financial planningIn-house investing & procurement
Information technologySales & marketingCustomer servicesFinancial services
Corp activities, awards & facilitiesExecutiveConstituent communicationsSPC & research
* ~ 20% of IEEE budget
Direct
Mostly Direct
Indirect
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Core Function CategoriesCore Function Categories
Direct ($11.8M)• Shared services supporting all IEEE• Direct charge (= pay-by-the-drink)
(Time sheets, headcount, equipment usage, sq ft, # of orders, etc)
Member services Controllers/Admin & Payroll Business admin & financial planning Human resources In-house investing & procurement
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Core Function CategoriesCore Function Categories
Mostly Direct ($26.1M)• Shared services supporting most of IEEE• Direct charges as above; Indirect
allocated by committees (OAR, IEEE FinCom, ExCom)
• Mixture? Stay tuned
Information technology Customer services Financial services Sales & marketing
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Core Function CategoriesCore Function Categories
Fully indirect ($10.1M)• Shared service supporting all IEEE• Indirect charges allocated by
committees (OAR, IEEE FinCom, ExCom)
Corp activities, awards & facilities Executive Constituent communications SPC & research
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Core Function History
• Overall Core Function spending meaningful: $26M (1996) -> $48M (2002B) 10.7% CAGR IT largest ($17M) by factor of 3 Some high growth categories, but…
• Category level trend data not meaningful Need for restated historical financials
• Need to link closely to OAR
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Next stepsNext steps
• Cost center definition consistent with requirements of overhead recovery process (Findlay committee)
• Provide restated multi-year history (number of years to be defined)
• Create budget standards that are IEEE Finance Committee approved
• Create new budget format that is easier to understand
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BoD meeting: Beijing
• Core Function History• Dues Increase• Challenge budget mandate• Future Meetings of BoD/OUs
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Dues IncreaseDues Increase
• Passed: Dues increase from $86 to $101 R1 Assessment of $2 R1-R6 USA Assessment of $4 Agreed in principle: annual dues increase
• Comments: Bad timing (economics; double hit to
members if S/C dues rise also) Necessary to avoid additional $3M
shortfall
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BoD meeting: Beijing
• Core Function History• Dues Increase• Challenge budget mandate• Future Meetings of BoD/OUs
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Challenge Budget MandateChallenge Budget Mandate
Motion: IEEE FinCom recommends that the BoD require that the IEEE OUs, including the Societies as tiered down by TAD meet the challenge budgets recommended by the IEEE ED.
This recommendation was passed.
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BoD meeting: Beijing
• Core Function History• Dues Increase• Challenge budget mandate• Future Meetings of BoD/OUs
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Meetings of the BoDMeetings of the BoD
Motion: ExCom recommends that future meetings of the BoD and OUs be held in locations close to Headquarters. Against: Violates a “rule” stating that 1
meeting every other year must be held outside R1-6. Make the selection $ based rather than location based.
For: It will save money. Motion failed (by 1 vote).