Download - DISASTER RECOVERY BRANCH
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DISASTER RECOVERY BRANCH
PUBLIC DAMAGE ASSESSMENT
PRESENTERGreg Keller, Grants Administrator/Public
Assistance Officer614-799-3669
http://www.ema.ohio.gov/recovery.asp
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DAMAGE ASSESSMENT
What is it?
“The systematic process of determining and appraising the extent of loss, suffering, and/or
harm to a community.”
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LOCAL DAMAGE ASSESSMENT
Determines Damage and Disruption from an event
Who, What, When, Where, How–Rapid–Detailed–Accurate
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LOCAL DAMAGE ASSESSMENT
PHASE 1 REPORTING•“Initial” report due within 12 hours of start of
event•“COUNTYWIDE” Damage and Needs
Assessment Form due within 36 hours of event. Updated as necessary over the next few days
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LOCAL DAMAGE ASSESSMENT
PHASE 1 REPORTING (Cont’d)-Damage and Needs (D&A) Form
Show (actual/estimated) total costs toaccomplish task/restore facilities, by Category.
Category Costs are for county-wide activities, to include all reporting governmental and private-non-profit entities.
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LOCAL DAMAGE ASSESSMENT
PHASE 2 REPORTING
Damage and Needs Form, BY ENTITY
-Current assessment reports should be as accurate as possible.
-Basis for written request to FEMA for a Joint Preliminary Damage Assessment (PDA)
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Joint PDA
PHASE 3 REPORTING
-Formal County Meeting w/FEMA/State Team
Attendees Bring:*Updated/Current D&A Form*Site Estimate FormOne each, by Category by Site*Photos of Debris (sites), Damaged Facilities
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Joint PDA (Cont’d)
Phase 3 Reporting-Site Estimate Form (SEF)*One version for (jurisdiction-wide) Debris Removal
(Cat A), Protective Measures (Cat B). May use for Department by Department
*One SEF for each Category (C-G) or Site (Building, Road)
* Itemize actual/estimated cost in Scope of Work section by: Labor (Reg/OT), Equipment, Materials, Rented Equipment, Contract
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PUBLIC DAMAGE Joint PDA identifies:
• Response costs/expenses incurred in the affected areas
• Damage/costs to local public/PNP facilities
• Impact to the community(ies)• Extent and type of insurance coverage• Impact to public entities and certain PNP
organizations
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PUBLIC DAMAGESSURVEYABLE ENTITIES
Political subdivisions, municipalities, townships, county government, special districts, local/regional authorities, public schools/colleges/
universities
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PUBLIC DAMAGESSURVEYABLE ENTITIES
(cont.) Eligible PNP Facilities
• Community Arts Centers
• Community Centers• Custodial Care• Educational• Emergency• Health and Safety
Services• Homeless Shelters• Irrigation Facilities• Libraries
• Medical• Museums• Performing Arts
Facilities• Rehabilitation Centers• Senior Citizens Centers• Shelter Workshops• Utility• Zoos
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Estimation Tools
Estimation Tools
•Time and materials (Labor, Equipment, Materials)
•Contractor estimates
•FEMA Cost Codes
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EMERGENCY WORK
Category ADebris Removal
•Immediate threat to life, public health/safety
•Immediate threat of significant damage to improved public/private property
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DEBRIS REMOVAL
Examples•Trees/woody debris•Building wreckage•Sand, mud, silt and gravel•Vehicles•Other disaster related material
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PUBLIC PROPERTY DEBRIS
Cost to remove debris from public property, rights-of-way and improved/maintained portions of parks/recreation areas is eligible.
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PRIVATE PROPERTY DEBRIS
Property owner is primarily responsible
Public entity removal of non-construction (personal property) debris brought to right-of-way/curb is eligible
Limited time frame for this activity
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EMERGENCY PROTECTIVE MEASURES(Category B)
TEMPORARY MEASURES/LIFE SAVNG ACTIONS
Eligible Actions •Search and Rescue•Emergency Medical Care•Emergency Mass Care and Shelter
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EMERGENCY PROTECTIVE MEASURES
Eligible Actions (cont.)•Security in disaster area•Provision of essential needs (water,
medicine, food)•Temporary facilities for essential
community services
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EMERGENCY PROTECTIVE MEASURES
Eligible Actions (cont.)•Activation of an Emergency
Operations Center•Demolition and removal of
damaged public and private buildings and structures
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EMERGENCY PROTECTIVE MEASURES
Eligible Actions (cont.)•Removal of health and safety
hazards•Construction of emergency
protective measures to protect lives or improved property
•Emergency measures to prevent further damage
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PERMANENT WORK
Categories• Roads/Bridges (Category “C”)• Water Control Facilities (Category “D”)• Buildings/Equipment (Category “E”)• Publicly Owned Utilities (Category “F”)• Parks/Recreational Facilities (Category “G”)
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PERMANENT WORK (cont.)
Roads and Bridges (Category C) Cost to restore system to pre-event
function, design and capacity•Road surface/shoulder•Bridges•Culverts•Only roads “off” of the Federal Aid
System
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PERMANENT WORK (cont.)
Water Control Facilities (Category D) Facilities that channel/direct water
•Retention basins•Diversion channels
Flood Control Works (limited eligibility)•Debris•Emergency Repairs (see Category B)
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PERMANENT WORK (cont.)
Buildings and Equipment (Category E) Repair/Replacement Contents Equipment Loss of function/capacity Temporary facilities
Insurance
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PERMANENT WORK (cont.)
Public Utilities (Category F) Water/sewer, wastewater, power
systems and components Owned/operated by municipalities,
authorities and PNPs Report insurance coverage
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PERMANENT WORK (cont.)
Parks/Recreation (Category G) Parks/Recreation Facilities Examples
•Fields•Fencing/lighting•Support/concession facilities
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IMPACT
Cost
Residual effects•Delayed work•Grants (local share)•Workforce reductions
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IMPACT (cont.)
EconomicRipple Effect
•Loss of facility•Lost income•Community benefits
● Visitors/spending/multiplier
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INSURANCE
Coverage•Type (wind, flood, etc.)•Amount of unmet needs•Temporary facilities
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JOINT PDA FORMAT (PUBLIC TEAM)
Who Participates?
•Local/PNP Officials
•County EMA Offices
•State/FEMA
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JOINT PA PDA FORMAT How do we do it for Public Assistance?
Introductions by County EMA/lead local official.The four interested parties will meet in/near the
affected area in a locally selected room with tables and chairs in rows and a four-person table in the front for FEMA and the state to conduct the meeting.
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JOINT PA PDA FORMAT (cont.)
County (EMA) Official Opens Meeting How is the meeting conducted?
•FEMA and state will provide an overview of the information the PDA team is expecting and will then interview representatives of each organization/political jurisdiction impacted within the affected county.
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EXPECTATIONS OF THE PA PDA TEAM
SEF for each damaged facility. Detailed Damage Dimensions/ Scope of Work are required.
Collated photo(s) of each major damaged site.
Updated Damage and Needs Assessment Form.
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EXPECTATIONS OF THE PA PDA TEAM (cont.)
Insurance Information•It is imperative that the extent of
insurance coverage be determined as soon as possible, prior to the PDA, if possible.
Bring your insurance agent, risk managers, etc.•Copy of the insurance policy•Any related documents such as the
Statement of Loss or Proof of Loss
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EXPECTATIONS OF THE PA PDA TEAM (cont.)
Maps – Separate maps for PA and/or IA PDA teams:• A map of each jurisdiction or master
map for very localized events• Map(s) should be “marked up” to
reflect damaged facilities/sites• Tailor maps for Infrastructure (Public
Team) and Private (Individual Team) damages
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WHAT HAPPENS AFTER THE INTERVIEW?
Public Assistance (PA):• FEMA may ask you to stay so you can
show the Team damage sites.• If FEMA views site(s) in your area of
responsibility, attempt to have the appropriate facility/asset manager accompany the Team.
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WHAT SITES WILL THE PA TEAM WANT TO VISIT?
Damaged/impacted critical public facilities and areas with large impact and concentrated damage:•Treatment Plants•Public Service Structures•Concentrated Debris Sites•Road Washouts•Bridges
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WHAT WILL PA DO WITH ALL THAT PAPERWORK AND
PICTURES?
Two-part answer:•Basis for Governor’s Request Letter•Guide to FEMA and state to
determine staffing and resource needs required to implement Federal/State Assistance Programs
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QUESTIONS
?