DGA Community Meeting: AgendaFebruary 14, 2012
Agenda Item Discussion Leader
Welcome and Introductions Moira Kiltie
New RIGE Team Members Moira Kiltie
Updated F&A Rate, SPS Application and the UO Distribution of Funds
Moira Kiltie
Pre-Award General Updates Analinda Camacho
Post-Award General Updates Marisa Zuskar
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Newly Negotiated F&A Rates
Negotiated as of December 8, 2011:
• New rates are effective beginning FY2013 (July 1, 2012)
Project Type Current Rate New Rate
Research (On-campus) 42% 45%
Research (Off-campus) 26% 26%
Instruction (On-campus) 53% 59.4%
Instruction (Off-campus) 26% 26%
Other Sponsored Activities (On-campus) 29% 30.7%
Other Sponsored Activities (Off-campus) 23.8% 24.3%
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Application of New F&A Rates
New Proposal Submissions:
• Start Date Prior to July 1: Use OLD Rates
• Start Date After to July 1: Use NEW Rates
Existing Awards:
• Use the rate in effect at the time the award was made throughout the competitive segment
Pending Proposals:
• Federal Proposals already submitted with a start date after July 1 should use the new rates
• Proposals submitted prior to the publishing of the updated rates with a start date after July 1, will be further reviewed in RIGE and a joint action plan is being developed
• Work with your SPS SPA Team to rebudget as needed8
Distribution of F&A Across Campus
Rents4%
Physical Plant9%
Library3%
General Administration
27%
Research and Faculty Supprt
57%
FY2011 F&A Allocation
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Pre-Award General Updates
Major Sponsor Updates and Changes to Know
• Cost of Living and Inflationary Adjustments
• NIH Salary Cap
EPCS Training
Updated QRC
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Post-Award General Updates
Cost Transfer Training Highlights and Process Changes
• Cost Transfers: Processing and Compliance training was held on February 2nd
• Feedback?
• Another Session will be offered on February 29th – Please Join!
Cost Transfer Process Changes
• New changes to the Cost Transfer Process with be effective this week
• New Cost Transfer Justification Form (Old form will be accepted through the end of February)
• New definition of “Late” – 90 days after the month end close of the original posting month
• Justification form is required for ALL “Late” Cost Transfer – Debits and Credits
• SPS is “raising the bar” on what will be accepted as justifications13
Post-Award General Updates
GTF Appointments and Allowability & Cost Share
• In the new budget model – there are only two circumstances when a GTF appointment and remission pay can be different Cost Share (Specific items of cost proposed) Unallowable Costs per Sponsor recommendations
• The Cost Share examples should be at a minimum Think about Cost Share requirements and the budget model
when developing project budgets
• PRFs for a split charge need to indicate the reason for the split charge in the Remarks section
• PRFs MUST have SPS SPA Approval indicated on the form via a SPA signature
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Example PRF Scenario:• Graduate Student is working 100% on Grant A• Tuition (UO Remission costs) is unallowable on the award• Call and verify with your ORSA Post-Award SPA Tuition is unallowable• Complete the PRF:
Post-Award General Updates