Developing Your Student
Organization at FGCU
Presented by Sendi Colquitt
Coordinator for Student Organization Development
LEARNING OUTCOMES
• Gain knowledge and understanding of student organization resources, policies, and involvement opportunities.
• Develop collaborative relationships with student organizations, University departments, and community partners.
• Identify all aspects of a successful event/program.
• Familiarize oneself with the resources provided by EagleLink.
STARTING YOUR ORGANIZATION
TIP: Make sure your advisor completes advisor training & the verification form
1. Identify at least 4 officers & 1 advisor
2. Create a constitution to outline how you will function.
3. Attend RSO Orientation & Treasurer Training
4. Register on EagleLink
OFFICER & MEMBER ELIGIBILITY
• Membership open any student enrolled at FGCU
Undergraduate Graduate
GPA 2.5+ 3.0+
Credit Hours 9 6
Conduct Good standing
Good Standing
INELIGIBLE OFFICERS: APPEALS PROCESSOfficer Eligibility checks conducted after September 5th
President, Officer & Advisor notified of ineligibility on September 9th
Ineligible officer can submit appeal form to OSI within 5 business days
Appeals Committee will review and make a decision
OSI RESOURCES• Computer Stations
• Printing, copying & faxingo Printing (must have flash drive)oCopying – Black & White (colored paper); 50/dayo Poster Machine – 4 per event (must have flash drive)
• Paper and Paint Supplies for BannersoBanners must be removed no later than 48 hours following the conclusion
of the advertised eventoBanners that advertise perpetual meetings or are general advertisement
banners may be hung during the semester, but will be removed after two weeks if space is needed for additional banners.
RSO EMAIL REQUESTTo request an email contact Sendi Colquitt at [email protected] with the following:
• Subject line should be "Email Address Request" or "Password Reset Request"
• Name of primary contact UIN
• Organization Name
For Email Address Requests: Provide the desired email address
For Password Resets: Provide the current email address
HAZINGFlorida Gulf Coast University, Student Code of Conduct -- H. Hazing
Hazing is: A violation of the FGCU policy and Florida State
Law Typically in the form of physical risk or mental
distress harmful to individuals, groups, and the
university Found in all types of student organizations
STUDENT ORGANIZATION CONDUCT
Examples include: Forgery, misuse of funds, misuse of alcohol, etc.
1. Probation
2. Restrictions
3. Disciplinary suspension or expulsion
MEMBERSHIP, RECRUITMENT & RETENTION
Elevator Speech
• Strengths
• Top Three Adjectives
• What do we stand for?
• What do we offer?
• Use everyday language
• No more than a minute long
The GRAPEs Principle
Individuals join organizations for…
• Growth
• Recognition
• Achievement
• Participation
• Enjoyment
MEETING MANAGEMENT
5 Keys
• Have a clear agenda and goal
• Start on time, end on time
• Develop a decision-making system
• Follow-Up
• Keep Things Interesting
Ideas to Change Up Meetings
• Invite outside speakers
• Theme meetings
• Food!
• Surprise outings
• Teambuilding Meeting
ADVISING YOUR ADVISOR
• Set expectations.
• If possible, choose someone who shares some of the same interests of your organization.
• Provide a clear understanding of your organization’s purpose as well as what will be required of them in their role, duties and time commitment.
• Determine what support looks like to you:• Attending events• Being present/available• Encouragement• Open communication
EAGLELINK: What Is It?
• Online platform to help student orgs on college campuses run more efficiently1. Register your RSO2. Submit domestic travel forms3. Submit Event Planning Forms4. Submit Senate Bills
• How-To log in tutorial on OSI website
• Benefits of EagleLink training in September
TRAVEL (Local & International)
Domestic• Submitted 3 weeks in advance on EagleLink• Keep a copy of all emergency contact information for the duration of
the trip
International• Paperwork completed 6 Months in Advance• One officer must meet with Coordinator for Student Org Development
Insurance• FGCU does not provide insurance• Not required for domestic travel• Required for international travel
EVENT PLANNING FORM
• Guides you through the risks and details of your event
• Must have confirmation of location whether on or off campus
EVENT PLANNING FORM: WHEN DO YOU NEED IT?
Events held outdoorsEvents with alcohol
Events in which food is served to the general publicEvents in which large crowds are anticipated
Events that involve physical activity or in which a waiver is needed
Events involving amplified sound (like DJs or bands)Events that involve performers, speakers, or other acts
Events that involve one or more contracts or rentalsFundraisers or events where money exchanges hands
Events that involve minors on campusEvents in which controversial and/or emotionally charged
content may be involvedEvents in which national, state, or local appointed or elected
officials or candidates will be present (not SG or RSO officers)
Events in which media will be on campusRallies/demonstrations
Events in which a motion picture is being shown
EVENT PLANNING FORM: WHEN DO YOU NEED IT?
Table reservations with the following:
Fundraisers or events where money exchanges hands
Activities taking place in conjunction with the table reservation
Any singing gram, flower distribution, art displays, animal display, or other type of
activity
SERVING ALCOHOL? Follow these steps!
1) Attend a TIPS Training
2) Submit an Event Planning Form
3) ON CAMPUS Event: Complete Application for Serving Alcohol form
4) OFF CAMPUS Event: Complete Alcoholic Beverage Request Form
5) Wristbands or stamping to identify those underage & those of legal drinking age
6) Provide 1 Sober Monitor per 25 guests
LIABILITY: WHO’S RESPONSIBLE?
I. Event or Participant Waivers (optional)
II.President’s Waiver (mandatory)
CAMPUS RESERVATIONS
• Coordinates all events and meetings
• Schedules over 14,000 reservations a year
• Classrooms, Ballrooms, Cohen Center Spaces, Library Lawn, Info Tables
PROCEDURES & VIOLATIONS
1.Rooms/Event details need to be confirmed 14 days in advance
2.Organization Officers/Members should make reservations (not Advisors and outside organizations)
3.Clean up after yourselves
4.Do not move furniture
5.Do not use facilities without reservations
1st violation: • warning and/or cleanup fee
($50/hour, $25/half hour
2nd violation: • next reservation within 30
days is cancelled and/or cleanup fee
3rd violation• next reservation within 90
days is cancelled and/or cleanup fee
CAMPUS REC, HOUSING OR ATHELTIC FACILITIES
• West Lake, North Lake, or South Lake Village - Housing and Residence Life: (239) 590-1700• Reservations no earlier than October 1 for events on or after October
15. • No reservations for the first 6 weeks of classes in North Lake Village or
South Village• Does not approve requests more than one month in advance
• Recreation Field and/or Outdoor Complex- Campus Recreation: (239) 590-7702
• Athletic space in Alico- Auxillary Gym, Hospitality Suite, Lobby, Parking Lot, etc.- (239) 590-7306
LEADERS LISTSERV
• Weekly newsletter of events & important
• RSO President automatically subscribed
• Submissions due Thursday
• Newsletter goes out every Monday
• http://studentservices.fgcu.edu/StudentInvolvement/rso-resources.html
RSO ADVISORY COUNCIL
• Liaison to RSOs and OSI
• Composed of students from multiple RSOs
• Provides programs & services to RSOs
• Lunch and Lead Workshop Series• RSO President’s Mixer•Market Mondays• Fall & Spring Involvement Fair
• Chair – Thieldens Elneus
• Co-Chair – Katy Reinke
• Marketing – Andres Velosa
• Public Relations – Laura Ospina
• Events – Norma Zambrano
• Leadership Development – Lindsey Hayes
September
5th: RSO Registration Ends
10th: Ineligible RSO Officers notified
17th: Lunch & Lead Series
18th: RSO President’s Mixer
22nd -26th: Nat’l Hazing Prevention Week
26th: Leadership Summit
October
10th: Annual Budgets Due
15th: Lunch & Lead Series
17th: Eagle EXPO
November
19th: Lunch & Lead Series
December
3rd: Lunch & Lead Series
January
1st: SPR 15 RSO Registration opens
23rd: RSO Registration closes
7th: Spring Involvement Fair
February
21st: Eagle EXPO
March
14th : Dance Marathon
April
17th: Leadership and Involvement Awards
September cont’d