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Department of Energy Support to the Energy Employees Occupational Illness Compensation Program Act (EEOICPA)
Office of Environment, Health, Safety and SecurityAugust 2018
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DOE’s Core Mandate
Work on behalf of the program claimants to ensure that all available worker and facility records and data are provided to DOL, NIOSH, and the Advisory Board.
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DOE Responsibilities
• Respond via the SERT system to DOL and NIOSH requests for information related to individual claims (employment verification, exposure records).
• Provide support and assistance to DOL, NIOSH, and Advisory Board on large-scale research and site characterization projects through records research and retrieval efforts at various DOE sites.
• Conduct research, in coordination with DOL and NIOSH, on issues related to covered facilities designations.
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Individual Records
Fund and coordinate records retrieval activities at DOE sites in support of individual claims.
• Employment verifications for DOL (~7,000/year)
• Dose records for NIOSH (~4,000/year)
• Document Acquisition Requests (DAR) employee work history/exposures for DOL (~7,000/year)
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Individual Records(cont.)
• Claimants often worked at multiple DOE sites, for multiple contractors and subcontractors, and in different jobs or divisions over a career.
• For a typical request for a worker’s records, DOE may have to go to many different site departments and within those departments many different records sources or databases.
• For example, one DOE site routinely checks approximately 40 different sources for responsive records, including hardcopy paper records, microfilm, microfiche, databases, and scanned electronic records.
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Volume of records
• In FY17, responded to 18,522 records from over 25 different DOE locations.
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Size of Records Packages(FY 2017)
• Average # of pages per Employment verification– 21
• Average # of pages per NIOSH Request– 46
• Average # of pages per DAR– 158
• Overall average # pages– 225
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Response – 60 Day Goal
• In FY 18 for Q1 and Q2, DOE responded in under 60 days to 7,976 out of 8,167 records requests from DOL and NIOSH.
• 97% on time response rate.
• Many sites have a near perfect recordIdaho: 1 late out of 288Savannah River: 0 late out of 616Oak Ridge Main Office: 0 late out of 1,063
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Large-ScaleResearch Projects
• Large-scale research projects are driven by the needs of DOL and NIOSH.
• DOE accommodates all requests.
• These projects can take years.
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Large ScaleResearch Projects
(cont.)• Hanford
• Savannah River Site
• Nevada Test Site (Nevada National Security Site)
• Sandia National Lab
• Idaho National Lab
• Oak Ridge National Lab
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Document Reviews
• DOE committed to providing documents to NIOSH, DOL, and the Advisory Board, but must do so in a responsible manner.
• DOE HQ reviews NIOSH generated reports but DOE field sites review the DOE source documents
– The average turnaround time for reports reviewed at DOE HQ is typically about 8 work days. (but there are fewer reports and they are typically shorter)
– The turnaround time for source documents reviewed in the field can vary considerable because there can be hundreds of documents requested and thousands of pages to review.
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Facility Research
Research and maintain the Covered Facilities Database
• Database of over 300 facilities covered under EEOICPA. This includes DOE facilities, AWEs and Beryllium Vendors whose employees are eligible for benefits under EEOICP.
• Full listing can be found at:https://ehss.energy.gov/Search/Facility/findfacility.aspx
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Outreach
• Continued to participate in all Joint Outreach Task Group meetings that include DOE, DOL, and NIOSH, along with the DOL Ombudsman and the DOE Former Worker Medical Screening Programs.
• DOE attended and gave presentations at the first Authorized Representative Workshop in Jacksonville, FL, and will be doing the same at the next meeting in Richland, WA.
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Former Worker Medical Screening Program
• Mission: To identify and notify former workers at risk for occupational disease and offer them medical screening that can lead to treatment.
• Program now serves all former workers from all DOE sites in locations close to their residences.
• Published an annual report.
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Former Worker Program
FWP website: • http://energy.gov/ehss/services/worker-health-and-
safety/former-worker-medical-screening-program
FWP brochure: • http://energy.gov/ehss/downloads/former-worker-medical-
screening-program-brochure
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Questions?
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