FACULTY OF ECONOMICS & ADMINISTRATIVE SCIENCES
DEPARTMENT OF COMPUTER INFORMATION SYSTEMS
2008/2009 FALL TERM CIS 400
GRADUATION PROJECT
PROJECT NAME:
PUBLIC INFORMATION OFFICE INFORMATION SYSTEMS
Submitted By : ERHAN AKAR ( 20053125)
Submitted To : COMPUTER INFORMATION SYSTEMS
February,2009 Nicosia
,~l!~J~I!\\ NEU
CONTENTS
LIBRARY
Pages
I. ACKNOWLEDGEMENTS 3
II. ABSTRACT 4
III. INTRODUCTION 5
III.I Processes 6
IV. DESIGN OF THE SYSTEM
IV.I.I. Project Identfication And Selection 10
IV.I Explanation 9
IV.I.II. Project Initiation And Planning 11
IV.I.III. Analysis 11
IV.II. Data Flow Diagrams 15
IV.III. System Block Diagram 21
IV.IV. Database Design 22
V. USER MANUAL
User Guidline 27
User Flow Charts 30
VI. REFERANCES 47
APPENDIX I
Screen Outputs ; 48
APPENDIX II
Source Code 66
2
I. ACKNOWLEDGEMENT
I want to thank to:
First of all I want to thanks to my advisor Assist. Prof. Dr. Nadire Cavus and
then my instructors Assist. Prof. Dr. Yalcm AK(;ALI and Mr. Atalay
TALAYKURT for their support in completion ofmy project.
My colleague Ibrahim TEKSAMANCI, Mustafa ERULGEN, Mustafa
GU(;LU for their technical and psychological contributors and suport to conclude
the project.
Also thanks to:
My family for providing me while prepanng the project for their
psychological "support in all parts of life by providing me comfort and the
necessary conditions to develop myself and educate in high level.
3
II. ABSTRACT
The Public Information Office is the office that gives all govermental news to
the related offices around the Government and whole world. This office hasn't got
a computer based information systems.
All govermental writen documents which are coming to and going from this
office are not hidden in any computer based files. Nearly fifty documents coming
and twenty documents going out. This office in every day this project will be help.
To hold and scan all documents in computer based system and to look at then
realated dates, related subjects.
Especially photos, wich the treasures in history of Cyprus are all in film based
storage nearly 15,000 photos wich the oldest are will be sored in the computer
based system with the usage of and this project the system will give advantage to
look at these photos related dates and related subjects.
There are 30 officers in this office and keeped separate files for each of them
files and hold documents are papre based and easly deformated. With this project
the special personal files will be made computer based system and all related
documents will be scan in this system they will be check in any time with any
subject by the help of my project.
4
III. INTRODUCTION
The Public Information Office Information System ( EDEKS ) is a
electronically storaged system. The project will be done for the needs of Prime
Ministry Public Information Office.
There is no system, there will be no recoverment so a new project will be done.
The Target of the Project:
* All written documents and exchange of letters between Goverenmental Offices
are filed as Paper Base.
*In the above mentioned Office there are documents and photos on Cyprus
issue about 14,000-15,000 start from year 1957.
*There are 30 officers in the Office and Personal Files of the officers are all
filed as paper base.
Target: Our target to do this project is to facilitate a computer based
information system to ease the finding and to avoid the deformation of the
documents.
System has 4 main process.
'PUBLIC INFORMATION OFFICE'
INFORMATION SYSTEMS
1- Document Registration Process ( EVRAK KA YIT iSLEM )
2- Person ell Matters Process ( PERSONEL KA YIT iSLEMi )
3- Filing Process ( DOKUMANT AS YON iSLEMi )
4- Report Process ( RAPOR iSLEMi )
5
III.I PROCESS
[PROCESS L DOCUMENT REGISTRATION PROCESS
Sub Process 1
Document to Receive. (Gelen Evrak Kaydi)
Document Registration.
Document Delete.
Document Update.
This process storages the input datas and give change to reach quickly when
they are necessery for users since they are electronic these datas stay forever.
Sub Process 2
Document to Sent. (Giden Evrak Kaydi)
Document Registration.
Document Delete.
Document Update.
This process storages the input datas and give change to reach quickly when
they are necessery for users since they are electronic these datas stay forever.
lPROCESS 2l
PERSONAL MATTERS PROCESS
Personal Matters Process. (Personel Kayit)
Personal Registration.
Personal Delete.
Personal Update.
This process storages the personel datas and give change to reach quickly when
they are necessery for users since they are electronic these datas stay forever.
6
PROCESS 3l FILING PROCESS ( System has 5 sub process.)
Sub Process 1
Photo Archive (nearly 14750 icon, 388 file)
Photo Registration.
Photo Delete.
Photo Update
This process stored the photos.
Sub Process 2
Local Newspapers Pages.
Newspaper Registration.
Newspaper Delete.
Newspaper Update
This process stored the newspapers.
Sub Process 3
Searching Files.
Files Registration.
Files Delete.
Files Update
This process stored the searching files.
Sub Process 4
Translation Documents.
Documents Registration.
Documents Delete.
Documents Update
This process stored the files. 7
Sub Process 5
General Reports.
Reports Registration.
Reports Delete.
Reports Update
This process stored the files.
Sub Process 6
Daily News Services. (Turkish,Engilish)
Daily News Registration.
Daily News Delete.
Daily News Update
This process stored the files.
Those sub processes are storages the input datas and give change to
reach quickly when they are necessery for users since they are
electronic these datas stay forever.
REPORT PROCESS
Report of Sent Document.
Report of Recive Document.
Report of Personel List.
Report of Photo Archive.
Report of Newspaper Archive.
Report of Searching Files.
Report of Translation Documents.
Report of Activity for PIO.
Report of Daily News Services 8
IV. DESIGN OF THE SYSTEM
IV.I EXPLANATION
Minimum Properties or higer
Intel Pentium IV processor 1000 MHz
1 GB of RAM
500GB harddisk
DW-ROM
Fast Ethernet Adapter
A4 Scaner and colour printer
Ups
1 TB external Hard Disc (Backup unit)
I used Delphi programming language for writing this program and MS
Access database that has connection with Delphi programming.
Also, to be able to run this program, Delphi has package and Deployment
Wizard that encodes the program and gives the execution of the program to the user.
9
IV.I.I. PROJECT IDENTIFICATION AND SELECTION
PROJECT NAME :
"PUBLIC INFORMATION OFFICES ELECTRONIC STORAGE SYSTEM"
The Public Information Office Electronic Storage Syastem aims to serve the
personel who works in this office forms inspection in the best way.
The existing System was paper based and not standable for a long years.
Because of deformation of the papers and films most of the documents are lost before.
With this system the documents will stay for a long time and will be used
several times.
Personal will use this progra in each related departments epecially the document
storage department Photo Department and director secretary will use this program
each personal in this departments has enought kowladges to use the computer and
has enough capabilities to use this program. With a one week course they will use
this program easly and correctly. So one of the secret parts in this program will
be respected by e password ot interapt the users while entering this parts. This
program will be used only by the Public Information Office and documents are all related with this office.
10
IV.I.II PROJECT INITIATION AND PLANNING
This system should have a network and related hardwares that are mentional below:
- Computers for all personnel,
- A computer and printer for document storage department,
- A computer for office director.
Beside these hardwares, some hardwares and softwares for the new
network system that will be applied should be afforded as well.
The department director will decide among the personal wich part of the
program by whome will used and will give a permision to these password to enter the system.
IV .I.III AN AL YSES
INFORMATION SYSTEMS TECHNICAL FEASIBILITY REPORT
Document registration, filing and personal matter, are saving under
protection by assisting of essential either appliance or equipments at computer medium in secure and systematical way.
11
Analyses Operation of The Project :
Unit: Sent Document Registration
To drive a Program: Delphi - Access DB
Properties of Program;
• Enable to organize, to save and to research
• Enable to stock all of the documents
• Enable to open the new files
• Enable to arrive easy to document and report
• Enable to print of reports
Unit: Recive Document Registration
To drive a Program: Delphi - Access DB
Properties of Program;
• Enable to organize, to save and to research
• Enable to stock all of the documents
• Enable to open the new files
• Enable to arrive easy to document and report
• Enable to print of reports
12
Unit : Filing
To drive a Program: Delphi -Access DB
Properties of Program;
• Enable to research files
• Enable to arrive easy to notes about the information of exterior obligation
• Enable to find the e-mail list
• Easy to see allocate news
• Easy to print the reports of the department activities
• Easy to arrive archives of the translation files and easy to print
• Enable to receive daily news of the bulletin which is coming from the department and enable them to print
Unit: Personal Matters
To drive a Program: Delphi - Access DB
Properties of Program;
• To find all of the information for workers
• Enable to follow up the permission forms of personal workers
13
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21
IV. DATABASE DESIGNE
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22
DATABASE TABLES
Database .has 10 tabels
r.mJ ARASTIRMA_KAYIT
ITm BILGI_NOTLARI_KAYIT
W BUL TEN_KAYIT
~ CEI/IRI_DOSYA_KAYIT
~ FOTO_KAYIT
~ FOTO_KONU
~ GAZETE_ISIMLERI
~ GAZETE_KA YIT
~ GELEN_EI/RAK_KAYIT
W GIDEN_EI/RAK_KAYIT
~ PERSONEL_KAYIT
~ PERSONEL_SAH_DOSYA_KAYIT
ARA$TIRMA_KAYIT_TABLE
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23
BiLGi NOTO TABLE
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24
FOTO KAYIT
Field Name
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25
GELEN EVRAK KA YIT
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26
V.I USER GUIDLINE LIBRARY
EDEKS setup steps Stepl
Welcome to the InstallShield Wizard for edeks
The InstallShield(R) Wizard will install edeks on your computer, To continue, click Next,
WARNING: This program is protected by copyright law and international treaties,
Ste
License Agreement
Please read the following license agreement carefully,
To add your own license text to this dialog, specify your license agreement file in the Dialog editor.
1. Navigate to the User Interface view, 2. Select the LicenseAgreement dialog, 3, Choose to edit the dialog layout, 4, Once in the Dialog editor, select the Memo Scrollable Text control. 5, Set FileName to the name of your license agreement RTF file.
After you build your release, your license text will be displayed in the License Agreement dialog,
i~j::i~siP.~:thi~i~ii:i~:ihii1s:~h:~i::~~.fr~~irii6t1
() I g_o not accept the terms in the license agreement
In,;tallShi,Jd -------------------------------
[ < !2_ack JL [::!ext > j L Cancel J
27
Step 3 IJ·ede~ -1.nsta1ish.iet'd wr;ard
Customer Information
Please enter your information.
1,Jser Name:
Organization:
Install this application for:
@ fl_nyone who uses this computer ( all users)
0 Only for m.e (ERHAN)
[ < ~ack Ji Ne-xt > M.J [ Cancel l
Steo4 til~d.ek$ - lnstaJIShietd WizaJd
Ready to Install the Program
The wizard is ready to begin installation.
If you want to review or change any of your installation settings, click Back. Click Cancel to exit the wizard.
Current Settings:
Setup Type:
Destination Folder:
C:\Program Files\Your Company Name\'lour Product Name\
User Information: Name: ERHAN
Company:
Instdl.'.lh!Sld --------------·-········--·--·-··--·····--·- ·- --··- ···--·-·-····- - -·------·-·····----- -·------··----·--··················-·------·----------------
[ < Back ]IL __ ·· !nstall ·.JI [ Cancel J
28
InstallShield Wizard Completed
The InstallShield Wizard has successfully installed edeks, Click Finish to exit the wizard.
Cancel
29
V.11 USER FLOW CHARTS
START
\ 1- JSLEMLER 2- ARAMA 3- RAPORLAR
\ 4- PROGRAMCI HK. , 5- C:IKIS /
*
(
30
MAIN MENU (\ ! 1 ) \__-.-./
1- GELEN EVRAK KAYIT 2- GiDEN EVRAK KAYIT 3- PERSONAL KAYIT 4- FOTO ARSiV 5- GAZETE ARSiV 6- ARASTIRMA DOS. KAYIT 7- C:EViRi DOS. KAYIT 8- BiLGi NOTU KAYIT 9- BULYEN KAYIT
\
31
GELEN EVRAK KA YIT
GEREKLi BiLGiLER GiRiliR
HANGi iSLEM YAPILACAKSA
'BUTION' TIKLANIR
1. ADD 2. DELETE 3. UPDATE 4. TRANSFER
y
RECORD IS ADD
I I y
CHO IC~
RECORD IS DELETE
y
CHOICE=~ , RECORD IS UPDATE
I .- y
~ORD IS TRANSFER
N
32
GIDEN EVRAK KAYIT
GEREKLi BiLGiLER GiRiUR
HANGi iSLEM YAPILACAKSA
'BUTTON' TIKLANIR
1. ADD 2. DELETE 3. UPDATE 4. TRANSFER
y
CHOICE=Y
RECORD IS ADD
y
CHOICEa~ECORD JS
DELETE
y
CH DIC Ea~
RECORD IS UPDATE
y
RECORD IS TRANSFER
N
33
PERSONAL KA YIT
HANGi iSLEM YAPILACAKSA
'BUTION' TIKLANIR
1. ADD 2. DELETE 3. UPDATE
y
y
RECORD IS ADD
RECORD IS DELETE
y
N RECORD IS TRANSFER
34
FOTOGRAF KAYIT
GEREKLi BiLGiLER GiRiliR
HANGi iSLEM YAPILACAKSA
'BUTTON' TIKLANIR
1. ADD 2. DELETE 3. UPDATE 4. TRANSFER
y
y CHOICE=2
RECORD IS ADD
RECORD IS DELETE
y
RECORD IS UPDATE
y
N RECORD IS TRANSFER
35
GAZETE KAYIT
GEREKLi BiLGiLER GiRiLiR
HANGi iSLEM YAPILACAKSA
'BUTION' TIKLANIR
1. ADD 2. DELETE 3. UPDATE 4. TRANSFER
y
y CHOICE=2
RECORD IS ADD
RECORD IS DELETE
y
RECORD IS UPDATE
y
N RECORD IS TRANSFER
36
ARASTIRMA KA YIT
GEREKLi BiLGiLER GiRiliR
HANGi iSLEM YAPILACAKSA
'BUTTON' TIKLANIR
1. ADD 2. DELETE 3. UPDATE 4. TRANSFER
y
CHOIC~
~ORD IS ADD
r y , RECORD IS
DELETE
y
RECORD IS UPDATE
y CHOICE=4
N RECORD IS TRANSFER
37
BILGINOTO KAYIT
GEREKLi BiLGiLER GiRiliR
HANGi iSLEM YAPILACAKSA
'BUTION' TIKLANIR
y :me~ J I
RECORD IS ADD
I I y
' I RECORD IS DELETE
y
1. ADD 2. DELETE 3. UPDATE 4. TRANSFER
N
RECORD IS UPDATE
y
RECORD IS TRANSFER
38
BULTEN KAYIT
GEREKLi BiLGiLER GiRiliR
HANGi iSLEM YAPILACAKSA
'BUTTON' TIKLANIR
1. ADD 2. DELETE 3. UPDATE 4. TRANSFER
y
CHOIC~
RECORD IS ADD
y
CHOIC~~
RECORD IS DELETE
y
RECORD IS UPDATE
y
N RECORD IS TRANSFER
39
BUL TEN KAYIT
GEREKLi BiLGiLER GiRiliR
HANGi iSLEM YAPILACAKSA
'BUTTON' TIKLANIR
1. ADD 2. DELETE 3. UPDATE 4. TRANSFER
y
y
RECORD IS ADD
y
<:CE=4 , N
y
RECORD IS DELETE
RECORD IS UPDATE
RECORD IS TRANSFER
40
CEVIRI KAYIT
GEREKLi BiLGiLER GiRiliR
HANGi iSLEM YAPILACAKSA
'BUTTON' TIKLANIR
1. ADD 2. DELETE 3. UPDATE 4. TRANSFER
y
y
RECORD IS ADD
y
RECORD IS DELETE
y
N
RECORD IS UPDATE
RECORD IS TRANSFER
41
ARAMA (SEARCH)
ARAMA Y APILACAK B6L0M0 SEC
ARANACAK KONU I TARiH GiR
iSLEM TAMAM 'CLOSE' TIKLA
42
PROGRAMCI HK.
PROGRAMCI HK. BiLGi
'CLOSE'
44
CLOSE
C::IKMAK iSTEDiGiNiZDEN EMiNMiSiNiZ
'CLOSE'
N
STOP
45
y lll-8AiN >
CLOSE
VI.
<;;IKMAK iSTEDiGiN iZDEN EMiNMiSiNiZ
'CLOSE'
N
STOP
y
46
REFERANCES
~'DelpJ!..i ile Programlama'~
YANIK M. (2007). "Delphi ile Programlama", Beta Basim Yayim Dagrnm
A.S. ANKARA, TURKiYE
t,: Access 2007'1
YANIK M. (2000). "Access 2000", Seckin Yayim Dagmm,
ANKARA, TURKiYE
www.formtr.com
http://www.frmtr.com/archive/index.php/f-362.html
1WWW,d~rqgramlama.com
http://www.programlama.com/sys/c2html/viewCategory.php?DocCategory =6&DocType=2
47
V.1.1 APPENDIX I
(SCREEN OUTPUT)
K.K_T_C ~ ENf;(JAMA$YON'IOAlru:$l
AA~iV AAYtil' / l>OKOMANTASYON '!IE ~L KAYOl ENFCIRMASY:ON SJSTEt.ff
ONLY TEXT
"Figure 1" Password Screen
Access the system
48
"Figure 2" Main Page Choice the process from the menu bar.
Tel: (0392) 228 33 65 Fax: (0392) 228 48 47
GELEN EVRAK KAYIT i
AC
"Figure 3" Gelen Evrak Kayit 'Arastir" Document search process and export documan.
49
KUZEY KIBRIS TURK CUMHURiYETi
BA$BAKANUK
ENFORMASYON DAIRESi
TAAiH
SAYI
Em} ~~::·~~~=~;""''·~:~":~:':.·:·; GELDiGi YEA
KONU '' ~ .. - ....• ~·-·
~i~~~ ~.::· •.. .,;. , •.. , •• ., :":" .•••;•, ~W·• ,'.'~ •~
iLGi SAYI
iLGi TAAiH !_.!..~=---= KAYNAK
EVRAK~KONU dsh
1.;1 ··--
"Figure 4" Gelen Evrak Kay1t 'Ekle' Document add process.
KUZEY KIBRIS TURK CUMHURiYETi
BA$BAKANUK
ENFORMASYON DAiRESi
Web: www.tmcpio.org
E_mail: [email protected] Tel: (0392) 228 33 65
SIRA NO
TARiH ,11111,2011
SAYI
GELDiGi YEA
KONU
iLGi SAYI
iLGi TARiH G0NCELLE-
Sil KAYNAK
·-:-:---·-- --- -- ---- -- - ------- ···-----·---·-· -----·------·--·-- CIKIS
EVRAK,SIRA_NO/ EVRAK_ T AlllH ----------
0EVRAK,l~SAYI/EVAAKc2LGI_TARIH/EVRAK~OOKUMANj ~, 17 •• ::1 _ .. 11~1_112011 3~?23_ d,f,
I ,,, H& .. , .. ----- ---- -·-:·· .. ·::.:: __ -. : -----·=--===~--=---·:,1_· __ -· __ --·-- ------- - ---------. --- - . ,-. ,:":.:., .. =::::rf}M:ii "Figure 5" Gelen Evrak Kay1t 'Sil I Giincelle'
Document delete or update process.
50
KUZEY KIBRIS TURK CUMI-IURiYETi
BA$BAKANLIK
ENFORMASYON DAiRESi
Web: www.trncpio.org
SIRA NO ... , ··-·· , .. - "•" ..• -.~ ., ..•.... , ..• , ,,, ,. .. ,....,.,.,.,.,, .. , .. ~ ,,... _,._, .••. ,._, .•.......• , ••. ,;,,,.,h, ..••... , .•
c.c~ · r. ~:.oc·, .. o-c;';f.~ TARIH
SAYI
KONU
GiTTiGi YER
iLGi SAYI
iLGi TARiH
•. ~ ••.•- . ,np,,.. •• ~,.,..,,.,_,
;;,.·,;:;;;·.,:;;,.c;(jf)- - .~·-. ,:·_,.,,,.,,., ... - .... , •...... : .... , ..•...•.
r_~-~\_,_'.f.?f_:_=:_#}.1j : -- - ·: _:};:_; ,.., __ .,,, ...• : .. ,. , . ~~~'.~f~t~,~;.· .~::,,-,:, ~·~;~·
AC
6" Giden Evrak Kayrt 'Ara~tir' Document search process and export documan.
KUZEY KIBRIS TURK CUMHURiYETi
BA$BAKANLIK
ENFORMASYON DAiRESi
TARiH EKLE)
SAYI
KOHU
GiTTiGi YER
iLGi SAYI
iLGi TARiH
Web: www.trncpio.org
E_mail: [email protected]
.•. , ,, ........•.. _ ····• ~·· •••..... " .,,, , .•..........•.....•.............. .,., . ..,, ...... ,., _.., .. __ , .. ',,,.,.._., .•.. , , ;;; _ ·;.; ,.;_.:;;·:.·~:.;:; ••••• ,- •••••••••••• > •. .. --~ .. , ~ ... _, , "'"'·-·"-"""" ••••• "'4 •• ,.,, •••••••••• ,:, - .•.. ..........•....... ,,.,_, ->, •• ,,, ••.•• , ••••. ., .• ..,_,..,,,_, ..•...... , .. • ,,,..._.,e,..,. .. ..._ ••M<I_,~.,,~~,,.,,..,
:,::·.,:;;,;·:;;_-;:;;'-~- ..
i!Ii~~!!J il!!.I~! , ••• _" ••• ~ •• ,, ••• 1,0<.:• .••. , •.•.••..•••••••• ,. •••
p-, H ··:~··.-~t;·:,~~ .. ~--' 5-~---.-~ ._- :,,~t;;:;. •j, CIKIS •
EVRAJC_ILGI_SAYII EVRAK_ILGI_ T ARIHI EVRAK_DOKU MAN EVRAK SAYlj EVRAK KOHU 11/11/2011 123 jE'WWINEYI 11/1112011 2222 Fifi 11/1112011 11 dff
6 ii"ii112011 11111 1d9stds 7 11/11/2011 222 l ddddd 8 11/11/2011 1111 esd
222
3.U.44 11/12/2011 [D:\program\resimler\,:ulanb.ipg .. 1 1111112011 jD:\program\resimler\BO}ffl.jpg
1111 11i_11 111
11/11/2011 lD:\prngram\resimler\dunya gece uydu .1 .. 1"'i11')2rii-i" ----r 0:\proQ,a;'.;\;~;imler\e_ Bc:·jpg i1i11i:i(fr1"'" -lD:\;~g.;;\;;;·i~er\D'SO.jpQ 11/11/201"1 ··-···'"t,f_;\Oocumef!IS ~-nd Seltings\ERHA~AKJ
"Figure 7" Giden Evrak Kayrt 'Ekle' Document add process.
51
SIRA NO ·-w,u ·•1•--·•.,- .• -
10riii " .. \:':'.,;":i':.'1::!£.:lil· . "::".· ;;f/t:irgr::? : _ · -_, :~;~· 2];'.:~f P.§i.~) _ .. '. ..... : ... : _ .... :,.._;:_:~~:
GUN CELLE
TARiH
SAYI
KONU
GiTTiGi YER
iLGi SAYI
iLGi TARiH 11/12/2011 ••••• ~ ••• ,~,.,~ •••..••• ·, •• ,, • ',•:•~U,~o"", M ... '~'" ~..-u ... , ,,, -"• . .,_. • ""'"' , . .,.., ·-~-,~--·-·- , .. "' , ,, •... , .•... ~ .. , .. -·
Sil
KAYNAK CIKIS
"Figure 8" Giden Evrak Kayit 'Sil I Giincelle' Document delete or update process.
17#TSismil EHFOIU.IASYONDAIRESlELEKTROMII< KAYI
' ' /, e-, • KUZEY KIBRIS TURK CUMHURiYETi
BA!;,,BAKANLIK
ENFORMASYON DAiRESi
Web: www.trncpio.org
E_moil: [email protected] Tel: (0392) 228 33 65 Fcoc (0392) 228 48 47
iSiM j',,,IER MEDENi DURUM
SOYiSiM EGiTiM DURUMU
KiMLiK KARTI NO EV TEL NO
SiCiL NO CEP TEL NO
DOGUM TARiHi CiNSiYET
KADRD UN GURUBU ~ E_MAiL iSE GiRiS TARiHi ~nnr-;,i lCIKIS EV AORESi SON TEAFi TAAiHi
""24':i --r;df J~t.. .J.ds
11/11/2011 11/11/2011
324 3_4J_34 __ ,_
243 34533453
r· lt
"Figure 9" Person el Kayit 'Ara~tir' Personal record search process.
52
fNFORMASYON oiifiusi ELEKlRONiK KAYITSisTrMf ···'9".,.,..._,_·~.,,,,.J!ll!,•·c~.-".~-.,;_._:_'""J,_._o,1 ... __ ,_,_, __ , ~.---··-"4,>_,,.,.,,,,,·--,---fc"'~:.,,~~,,,.~-~-c·,w:7·----•,'&~~,,......-~-;fa,_ .. _ ~~ I . KUZEY KIBRIS TUR.K CUMHURiYETi
BA~BAKANLIK
ENFORMASYON DAiRESi
iSiM MEDENi DURUM ---·······-···--··---·-----····-- 'J..:Jl I I < EKLE ---·--------------. SOYiSIM EGiTiM DUAUMU
EV TEL NO
SiCiL NO CEP TEL NO
L LKl.f DOGUM TAAiHi
CiNSiYET ~E KA DAO
KAN GURUBU ~ E_MAIL io:-r .--·n· •• T£~·,,·
[RESMi ONAYLA]
Personal record add process.
-"'7 L,.,, LLLnrr.'-('n"'""'II ~l;)ltMI fNFORMASYONOAiR
.--, KtJZEYKIBRIS TURKCUMHtJRiYETi . .. .. ..-
BA~BAKANLIK
ENFORMASYON DAiRESi
iSiM MEDENi DURUM
SOYiSiM EGiTiM DURUMU
EV TEL NO
srcu NO CEP TEL NO
G0NCEUE DOGUM TAAiHI
CiHSiYET Sil
KADAO KAN GUAUBU
E_MAiL iSE GIAiS TAAiHi
SON TERFi TARiHi (i-li'll-/2011
PEA SDYISIM !PEA OTAAIHI /PEA EV TEL Nu ·WEA . 11111 /2011 4343 i 3434 1 EAT
44,'44'4 J edw 1 ew 11 /1112011 33333354 1 "44.f.4.44 ; ds .• ··-··, ..• -.!................. -· . .. ... • ~-
243 1 sdf i·scff 1111112011 324 } 2"3 ! sfdf ."_ 22~. ids ·····-. ···--·-··-- .. _ Isa 11 /1112011 34534 f 34533453 -·-····---: .
"Figure 11" Personel Kayrt 'Sil I Giincelle' Personal record delete or update process.
53
KUZEY KIBRIS TURK CUMHURiYETi
BA$BAKANLIK
ENFORMASYON DAIRESI
Web: www.trncpio.org
E_mail: [email protected] Tel: (0392) 228 33 65
SIRA NO
TARiH
KONU
KONU NO
ENF REF. NO
KAYNAK
FOTO KARE NO
FOTO_TARIHI ,jll/11/2011 ''t (11/11/2011
"Figure 12" Fotograf Kayit 'Arasnr" Photo search and export process .
.•.
KUZEY KIBRIS TURK CUMHURiYETi
BA$BAKANLIK
ENFORMASYON DAiAESi
Web: www.trncpio.org E_mail: [email protected] Tel: (0392) 220 33 65
EKLE} KONU
KONU NO
YENiLE 11 KONU EKLE I
[KLE
ENF REF. NO
FOTO_TARIHI j_~9 __ T_l:),.,,~()~lJ-=NOjFOTO,...AESIM 11/11/2011 23'.C:\Documenh: and Seltings\ERHANAKAR\Desktop\ 2
---~ ! , ,, , 120,, ?..~ .. ~-=-~.l?..?.~.~-~-~~!~---~-~-~-~~~i-~-~!.~~-~--tt·~-~-~-~~-~- •. ~-~-~ps _ .. -·----~-----,-·2; 20, 21
"Figure 13" Fotgraf Kay1t 'Ekle' Photo add process.
54
iREsi. EUKTROt-tiK KAY rt si.STEM.i rn.FORMA.S
FOTOGRAF KONU EKLEME i~LEMi
FOTO_KONU_NOjFOTO_KONU dr kucuk ct
25 I adzxtvsfd 26lcemil
KONU EKLE
KONU EKLE KONU SiL
I, FORMU KAPAT J
"Figure 14" Foto Konu Ekle Photo subject process.
EHFORMASYOH
KUZEY KIBRIS TURK CUMHURiYETi
BA~BAKANLIK
ENFORMASYON DAiRESi
SIRA NO
TARiH
KONU
KONU NO
ENF REF. NO
KAYNAK
FOTO KARE NO
FOTO_REFERANS_NO ENF111
"Figure 15" Fotograf Kayit 'Sil I Giincelle' Photo delete or update process.
55
••
KUZEY KIBRIS TURK CUMHURiYETi
BA$BAKANLIK
ENFORMASYON DAiRESi
SIAA NO
CIKIS
GAZETE ADI
TAAiH
SAYI
SAYFA NO
KAYNAK GONDER
, . GAZETE AESMI - ······- .. ·- . --~ ··- 1fc;}
111 !11111/2011 : [;\Document, and SeUings\ERHANAKAA\Desk.top\ 190109a\resimh> \'§ ·-~ "--=sallih.e,,;, ..&w.:..,;;.._~;.,;~.__=.,,...,...,]
"Figure 16" Gazete Kayrt 'Ara~tir' Newspaper search and export process.
ROHiKKAYIT SISTEMi EHFORMASYQH DAiRESi ELEKT ~.,_., __ ...:.........:_0...--.•- ~-----·-·····
GAZETE iSMi EKLE ·------·--··-----------·----..l I
Sil
[ FORMU ~PAT]
"Figure 17" Gazete Konu Kayit Newspaper name add process.
56
BA~BAKANLIK
ENFORMASYON DAiRESi
GAZETE ADI
GAZETE iSiM ND GAZETE iSiM l(AYDI
TAAiH
SAYI
SAYFA NO
2 111 [11/11/2011 'C:\Oocuments and SeUings\ERHANAKAR\Desktop\190109a .... --~~~-~.D,_~_!.!.~t~-~-~-- : r:·:\n .. ~;;:::-;:..:.-;-·:·:.-:/c:.:·;~:::-:::·:·~-~-;::;~·-i·:·~-~-;·:~--~-·::::·:-·:.::··-·------······----····--·------ ·-·
"Figure 18" Newspaper add process.
KUZEY KIBRIS TURK CUMHURiYETi Web: www.tmcpio.org E_mo.il: [email protected] Tel: (0392) 228 33 65
BA~BAKANLIK
ENFORMASYON DAiRESi
SIAA NO ,, __ ,, .•......... ..,. .. , ... ~"''"'-"" ·~"'~·-·- .. ;: •• "· ;::;·"..:..:i·:;'..~:...:: ·r··~·7. "!-~~~~ •• ·,:.~· ':':,';.'.~
·····.-·.·.:·/·~:ti.>;~0··~:. J.0··· . ,..,.:..: ~:rs: t: •. :: .:':.:~::·.;.::.·:~, .;... ..
;;~:=i:·~:~,~ ;~,;: ~IKIS
GAZETE ADI
TAAiH
SAYI
SAYFA NO G0NCELLE
KAYNAK Sil
GAZETE_JSJM2'_0jGAZETE_SJA~NOjGAZETE_SAYFA_NJ1/GAZETE_SAYJfoAZETE_TAAJH fc;7;" . . ....
,~, 4 3.f 2, lll[H/1112011 5' ' 3453{1111212011
UML.t:11::=AESMI
/C:\Documenh and SeUings\ERHANAKAR\Oesk!op\190109a\1e ···; Jc:\Documenls and Senings\ERHANAKAR\Desktop\0-4022009b\1esi/
"Figure 19" Gazete Kay1t 'Sil Giincelle' Newspaper delete or update process.
57
KUZEY KIBRIS TURK CUMHURiYETi
BA$BAKANLIK
ENFORMASYON DAiRESi
SIRA NO /' "DI"l .. 'j'"'(••!
(
IJ·A· .:o ... .: ,n, ~. l~J .111:.·.~:1:ri
W m~i£ta~
11ffii:,:r;:ii:.1·-11·:
~\l'fiJ);!;lfil' KONU
TARIH
KAYNAK
HAZIRLAYAN MEMUR iSiM
AC J HMUJ i:U1W!,~11'i• 'llll:.t;),.fii>,
SOYiSiM
I CIKIS . I GJGJD0
SiCiL NO
KAYNAK '0:\program\resimler\A.jpg
AAA~~FIA-NOlt,flA~KONU 6 ': wewewewe ,r;·;t";~i-,:.-~;d,-· aiasdasfda s1dddddd
-~-~t~~~-~-~-;~-~-~---·· e----12_jls~f _
4444444111 /11/2011 34i11/11/2011
4444444 j 11/11/2011 4444444 '11/11/2011 44444.« \ 1111112011 4444444iJ111ii2riii ....
"Figure 20" Arasnrrna Kayit 'Arastir" Searching File Search process.
KUZEY KIBRIS TURK CUMHURivETi
BA$BAKANLIK
ENFORMASYON DAiRESi
TARiH
KAYNAK
KONU
iSiM
.~~~ii~d'A l :j
!~: jD:\progr/
lrD:\progrl~t , __ D :_~progr ;
SOYiSiM EKLE
siciL NO TEMiZLE
KAYNAK CIKIS
AAA_SIAA_NO[AAA_KONU PEA_SICIL NOjAAA TARIH I 444444~} ~-t~ .. 1J~.~) 1 __ ---· -· t•nrr!r
J.till/11/2011 ;swaassssusu :::::::: ~ ~ ;~ ~ ;~~~ ~ s: 44444.U ~ 11/11/2011 fewsdalc 44444.U. i 11 /1112011 Jed.sf
6'wewewewe 7:;.sdfetf4¥1fsdf 8)asdasfda 9' dddddd
"Figure 21" Arastirma Kayit 'Ekle' Searching File add process.
58
KUZEY KIBRIS TURK CUMHURiYETi
BA$BAKANLIK
ENFORMASYON DAIRESI
SIRA NO ,\ 'Dl'\l•l "'l'I >J(D.!
(
'u~ 11:~ ..... •,,w1,)~.
® ;;: 11rni::;1;::i(.i"l!t m,lf~~w~J KONU
TARiH
KAYNAK
iSiM HAZIRLAYAN MEMUR
404444;
SOYiSiM
SiCiL NO
KAYNAK
:1·• ARA~SIRA:No ARA_KONU ~ 6 j wewewewe
· · · 7{~·dfeti4~fsdf B!asdasfda
ARA_KAYNAK PER_SICIL_HOj.\RA_ TARIH 4-444444]11/11/2011 \mm,
3-4 \ 11/11/2011 f~waauu-un-1 -4.UU44 hl"ii-1)201-, ·· · t wsda ·""
9,dddddd 11 1 asddsadsa l2Tisdf
4444444 i 11 /1112011 4444444>11/11/2011 4444444°111{112011
jlffff lcwsdafc [edsf
GUNCEU£
SIL
~IKIS
-~1~.:i~ • D:\prog,aw 1D:\progra To:\p,~gra
"Figure 22" Arastirma Kayit 'Sil I Gtincelle' Searching File delete or update process.
KUZEY KIBRIS TURK CUMHURiYETi
BA$BAKANLIK
ENFORMASYON DAiRESi
SIRA NO ' ••• ,. ••• .., " •••••••••••••••. ~ ••• - ••.• ,. '""' •••••• , t• .,, ..... ,,, ...•......... , .... , .. .,... ..... ,._ .•. ,, ..•...•......
·"'"' '''" ••••• , •••••••••••• :. ,. z. ,,_,.,. .•• "~·- •••.••••.• _. •• ,.- •. --- •• ·• -.,~., •••••.••• ,. •.• u;, •• , ••.••• , ••• , ••. ,,_,,.,. ,.,,.. ..-4,.,..,,,,..,..,..,,,..,,. o,,n..,. , .• ,..,. •u· ':!;': t"a '.;:;.":;~:~: :,;";: ::
KDNU
GDNDEREH KURUM
.. ~.,. .•.......•....•.... .,. ,,-..:.1,;,,.••<,.,'1<d·I, ......... , ..... - .. ,,,., . ,..,,. ·~ ..,,._.,, ....•..
SAYFAAi>ETi
.,. •.. ., •....•. ., .... ,, ... h •••••.••• ......,..,,, .•..•.... ,.,, ..•.. - .. ,,. .. >,,(, .• _,,, ••••••• ~ ••••• ,,_,.,. •••• h •• '1<'<•··· .......... , ...• ,- .. ,,,., . ,..,,, .-. .......•..
GELiS TARIHi lt. ~-, •• YJ'l"".i
GiDiS TARiHi ~}{~~~ft~tl!!I, ' ' flt: -,,.--;;:.'."" 1'<1"< ""'· •.••.• =, . : :004 ••
''"" .•.•...•.... -~ .... , . : ,.. ... ,,. ,,.,.,..,,,, .• ,1,, ••••••.••..•••• ,;. ,..,.- .....•.... ·-· .•.•.....•.... , .. , . . . .. _ .• _ ..... _.. •••••.. ,_,,·, :t11,,< ••••• . ••••••. ,_,.,.,. -, . ...., x~ ••• ,., ~ ,_.,.. . • . "" ·••·, .._., ••• ""'-'-'"~Cl••,,.,.,.<...,~'-'"''" ""•r:r- :0 h•I<:''< ~. _..,,, r, ;:.,, ."''" U<I, ·~• • : •• ,,,.,.-, o,:;o <l>~" •• ,OH"·
...•••.•••••••••••..••••..••.••••••.•.• s.,.,,.,, •••.•..• , .•..• , . ., •. ,.,.., •• ...,.,,., •• .,.,,.., •• .,,,,iu-wn•,..,.><l><•••«.,"l<'<H, l ·"" ••••••••••• ~, .,_, ••.•••••.••••••••••.. '"''' -,.,,,.., •• .., ••••• ·"'"'" ,~~ -c .••.••.••• • •••• •..-l, ·~ _,. .•• ,.1,, •••.•
HAZIRLAYAN MEMUR
iSiM
SOYiSiM
SiCiL NO
KAYNAK
hhhhhhhhhhhh
. . . .. _ . . ??Y~??.?Y.!? _, __
"Figure 23" Ceviri Kayit 'Ara~tir' Translate File Search process.
59
AC
CIKIS
KONU
SAYFAADETi
TEMiZLE
GELiS TARiHi
GiDiS TARiHi
HAZIALAYAN MEMUR
iSiM
SOYiSiM WEA EKt.E
SICiL NO
K.AYNAK
CEVIRI SIRA NOjPER SICIL NOjCEVIRl~KONU CEVIAl=DOK.UMAN
34 ewfds 4444444 dd
3 4444444 esdf~ 4 4444444 •.·.--·--··· fftffff . ....,._ ..
34 ftffffff 34 lflllfff
4444444 qqqqq
: D: \p1ogram\resimle1\aslanb.jpg I D:\program\iesimler\Covoitutage. jpg
;_~~i:~\1esilllle1\b~ak_~-iP9 .
6 6 ·3
22 77 7 11
I~~°..!1_! a."' \_re_s!m~,\~ilf' ak. iI1og -·-···-·· progra111\1esimle1\l· l 6.jpg
D: \p10 gr am \,esimler\lener .J PG ; D: \pro9raffl\1esimle1\aslanb.jpg
"Figure 24" Ceviri Kayit 'Ekle' Translate File add process.
KUZEY KIBRIS TURK CUMHURiYETi
BA~BAKANLIK
ENFORMASYON DAiRESi
SIRA NO
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·711 ENFORMASYON DAIRESI. ELEKTRO~IKKAYIT SISTEMI
PROGRAM VE PROGRAMCI HAKKINDA
Bu program Enformasyon Dairesi i~in Erhan AKAR tarafindan hazirlanmistir.
Amaci Devlet kurumlari arasinda yapilmakta olan yazismalarda gonderilenve alinan tiim yazilar daire biinyesinde dosyalama (Paper ;Base) olarak arsivlenmektedir.
I Vine konusu ge~en dairenin biinyesinde bulunan 1957'1i yillardan · bugiiniimiize kadar gelisen Kibris konusu ile ilgili yaklasik 14,000- 15,000 civarinda resim ve beige bulunmaktadir.
Daire biinyesinde 30 ~alisan bulunmaktadir. ,;:alisanlarla ilgili ozliik ihaklari ile ilgili saklanantiim belgeler elle dosyalamistir.
I Arna~:
I Tiim bu saydigimiz fonksiyonlari elektonik ortama aktararak ;i'belgelerin deforme olmalarinive arandigi zarnan kolaylikla bulunup isleme girebilmelerini saglamak i~in bu sistemi gelistirmeyi diisiinmekteyiz.
/isim : Erhan AKAR D. Tarihi : 21 Nisan 1973 LEFKO~A Tel : 0533 868 94 03 e_mail : [email protected]
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65