Download - CSHP – Alberta Branch Annual General Meeting October 17, 2009 Radisson Hotel Edmonton South
Canadian Society of Hospital PharmacistsSociété canadienne des pharmaciens d’hôpitaux
CSHP – Alberta BranchAnnual General Meeting
October 17, 2009Radisson Hotel Edmonton South
Edmonton, Alberta
Canadian Society of Hospital PharmacistsSociété canadienne des pharmaciens d’hôpitaux
• Call to Order
• Opening Remarks Introduction of Guests Moment of Silence for Deceased Members
• Appointment of Parliamentarian
Canadian Society of Hospital PharmacistsSociété canadienne des pharmaciens d’hôpitaux
• Approval of the Agenda Additions Motion to approve the agenda as circulated
• Approval of Minutes Motion to approve the minutes of the 2008
Annual General Meeting
Canadian Society of Hospital PharmacistsSociété canadienne des pharmaciens d’hôpitaux
President Elect Report (External)
Ian Creurer
Canadian Society of Hospital PharmacistsSociété canadienne des pharmaciens d’hôpitaux
External Portfolio:
• Reporting Council Members: Membership & Communications Committee Chairperson Advocacy Representative (ex-officio Council member)
• Organizational Liaison: Alberta College of Pharmacists Alberta Pharmacists Association (ex-officio Board member) Pharmacy Technician Society of Alberta
• Responsibilities: Advocacy
Canadian Society of Hospital PharmacistsSociété canadienne des pharmaciens d’hôpitaux
President Report (Internal)
Sherilyn Houle
Canadian Society of Hospital PharmacistsSociété canadienne des pharmaciens d’hôpitaux
Internal Portfolio:
• Reporting Council Members Secretary Treasurer Awards Committee Chairperson
• Organizational Liaison Alberta Hospital Pharmacy Residency Committee
• Responsibilities Operations Manual Policies and Procedures
Canadian Society of Hospital PharmacistsSociété canadienne des pharmaciens d’hôpitaux
Past President Report (Vision)
Erin Cashin
Canadian Society of Hospital PharmacistsSociété canadienne des pharmaciens d’hôpitaux
Vision Portfolio:
• Reporting Council Members Educational Services Committee Chairperson Banff Seminar Planning Committee Chairperson University of Alberta Pharmacy Student Representative
• Responsibilities Strategic Planning CSHP 2015 Planning Student Initiatives
Canadian Society of Hospital PharmacistsSociété canadienne des pharmaciens d’hôpitaux
Branch Delegate Report
Sheri Koshman
Canadian Society of Hospital PharmacistsSociété canadienne des pharmaciens d’hôpitaux
National Executive 2009-2010
• President: Jason Howorko
• President-Elect: Neil MacKinnon
• Past President: Richard Jones
• Finance Director: Patrick Fitch
• Executive Director: Myrella Roy
Canadian Society of Hospital PharmacistsSociété canadienne des pharmaciens d’hôpitaux
Finance
• Deficit for 2008-2009: $95,951 (budgeted deficit of $159,850)
• Membership fee increase 5%– no increase since 2005/06– exponential increase in membership has
increased administrative requirements
• Detailed summary attached to report
Canadian Society of Hospital PharmacistsSociété canadienne des pharmaciens d’hôpitaux
CSHP 2015
• Project Coordinator hired– Barbara Wells
• Steering committee formed– “Branch Champions” in place to facilitate
local communication
• Fundraising underway– contributions from individual branches
$24,000
Canadian Society of Hospital PharmacistsSociété canadienne des pharmaciens d’hôpitaux
Branch Governance
• Lack of formally defined relationship between national and the branches
• Auditor raised concerns over financial and other liability
• Feedback solicited at from branches and at the SES & AGM
• A taskforce with be struck to further develop a formal relationship
• Input will be sought from the membership once a detailed model is developed
Canadian Society of Hospital PharmacistsSociété canadienne des pharmaciens d’hôpitaux
Treasurer Report
Jennifer Cairns
Canadian Society of Hospital PharmacistsSociété canadienne des pharmaciens d’hôpitaux
Financial Review 2008-2009
Not done in 2008-2009 year, pursuant to Council decision to have financial records
reviewed every other year.
Next financial review to be done in 2009-2010 Council year.
Canadian Society of Hospital PharmacistsSociété canadienne des pharmaciens d’hôpitaux
Treasurer’s Report July 1, 2008 to June 30, 2009Account Balance: July 1, 2008 $ 25 119.39
Income: See “Annual Financial Report 2008-2009” for itemized list of income
Total: $ 44 651.87
Expenses: See “Annual Financial Report 2008-2009” for itemized list of expenses
Total: $ 45 282.74
Account Balance: June 30, 2009 $ 24 488.52
Net Deficit: $ (630.87)
Investments: • TD GIC 8053999-13
• TD GIC 8053999-14
Total:
$ 26 041.71
$ 24 113.50
$ 50 155.21
Final Balance: $ 74 643.73
REVENUES Budget Actual
Award/Grant Funding $ 3 200.00 $ 5 171.55
• PPC Travel Grants x 2 $ 2 000.00 $ 2 000.00
• PPC Past President Award $ 200.00 $ 0.00
• Membership Recruitment Grant $ 1 000.00 $ 1 000.00
• Residency Project Award (Pfizer) 2008 & 2009 $ 0.00 $ 2000.00
• Reimbursement for Student Membership Drive $ 0.00 $ 171.55
Annual General Meeting $ 31 000.00 $ 30 260.66
• Display Fees / Grants $ 25 000.00 $ 22 700.00
• Registration Fees $ 6 000.00 $ 7 202.18
• Share of Speaker Expenses for Lilly Banquet $ 0.00 $ 358.48
Banff Seminar Branch Share $ 14 000.00 $ 8 000.00
Other $ 3 000.00 $ 2 529.93
• GST Collected $ 300.00 $ 378.02
• GST Reimbursed from CRA $ 900.00 $ 841.64
• Interest Accrued on GIC Investments $ 1 800.00 $ 1 310.27
TOTAL REVENUES $ 51 200.00 $ 45 962.14
Annual Financial Report 2008-2009
Annual Financial Report 2008-2009EXPENSES Budget Actual
Awards/Grants $ 7 150.00 $ 5 754.81
• PPC Travel Grants $ 2 000.00 $ 953.67
• PPC Past President Award $ 200.00 $ 0.00
• Practitioner Award $ 1 000.00 $ 1 000.00
• Meritorious Service Award $ 500.00 $ 500.00
• Future Professional Award $ 100.00 $ 0.00
• Pfizer Residency Award $ 1 000.00 $ 1 000.00
• AHPRC Annual Grant $ 1 500.00 $ 2 000.00
• Professional Development Grant $ 500.00 $ 0.00
• Plaques and Certificates $ 350.00 $ 161.14
• Reimbursement for AGM Award Winners $ 0.00 $ 140.00
Annual General Meeting $ 10 000.00 $ 19 280.59
GST $ 1 300.00 $ 1 624.16
• GST Paid $ 1 250.00 $ 1 624.16
• GST Paid to CRA $ 50.00 $ 0.00
Annual Financial Report 2008-2009EXPENSES Budget Actual
Insurance (Per CSHP National Contract) $ 325.00 $ 325.00
• Liability Insurance $ 200.00 $ 200.00
• Event Coverage Insurance $ 125.00 $ 125.00
Other Meetings $ 5 700.00 $ 8 296.12
• Strategic Planning Meeting $ 200.00 $ 277.90
• National Meetings $ 5 500.00 $ 6 750.95
• Council Expenses for CSHP-AB AGM $ 0.00 $ 1 267.27
CSHP Promotion $ 2 250.00 $ 2 057.08
• New/Renewing Membership Incentive Draw Prizes $ 1 000.00 $ 700.00
• Student Initiatives $ 1 250.00 $ 1 357.08
Supplies/Postage $ 300.00 $ 109.65
Teleconferences $ 1 000.00 $ 1 682.04
Travel $ 3 500.00 $ 2 964.81
• AB Branch AGM $ 0.00 $ 1 115.23
• Annual General Meeting (National) $ 2 800.00 $ 870.15
• Strategic Planning Meeting $ 500.00 $ 192.86
• CSHP Promotion $ 200.00 $ 786.57
Annual Financial Report 2008-2009
EXPENSES Budget Actual
Website Hosting and Domain Name Renewal $ 600.00 $ 592.46
Other $ 2 500.00 $ 2 596.02
• Bank Charge for Bounced Cheque $ 0.00 $ 5.00
• Financial Audit or Review Fees $ 2 500.00 $ 2 500.00
• New Cheques $ 0.00 $ 96.02
TOTAL EXPENSES $ 34 625.00 $ 45 282.74
REVENUES VERSUS EXPENSES Budget Actual
Total Revenues $ 51 200.00 $ 45 962.14
Total Expenses $ 34 625.00 $ 45 282.74
SURPLUS $ 16 575.00 $ 679.40
Draft Budget 2009-2010
REVENUES Budget
Award/Grant Funding $ 3 500.00
• PPC Travel Grants x 2 $ 2 000.00
• Residency Project Award from Pfizer $ 1 000.00
• Reimbursement for Student Membership Drive $ 500.00
Annual General Meeting $ 20 900.00
• Display Fees / Grants $ 13 000.00
• Registration Fees $ 7 500.00
• Share of Speaker Expenses for Lilly Banquet $ 400.00
Banff Seminar Branch Share $ 12 000.00
Other $ 2 100.00
• GST Collected $ 400.00
• GST Reimbursed from CRA $ 900.00
• Interest Accrued on GIC Investments $ 800.00
TOTAL REVENUES $ 38 500.00
Draft Budget 2009-2010EXPENSES Budget
Awards/Grants $ 16 500.00
• PPC Travel Grants $ 3 000.00
• Practitioner Award $ 1 000.00
• Meritorious Service Award $ 500.00
• Future Professional Award $ 150.00
• Pfizer Residency Award $ 1 000.00
• AHPRC Annual Grant $ 2 000.00
• Professional Development Grant $ 500.00
• Plaques and Certificates $ 850.00
• Reimbursement for AGM Award Winners $ 1 500.00
• Membership Recognition Cards $ 1 000.00
• Grant to CSHP National for CSHP 2015 Initiative $ 5 000.00
Educational Events $ 13 600.00
• Annual General Meeting $ 13 000.00
• Potential New Educational Event $ 600.00
GST Paid $ 1 500.00
Draft Budget 2009-2010
EXPENSES Budget
Insurance (Per CSHP National Contract) $ 325.00
• Liability Insurance $ 200.00
• Event Coverage Insurance $ 125.00
Other Meetings $ 8 100.00
• Strategic Planning Meeting $ 300.00
• National Meeting $ 6 500.00
• Council Expenses for AB Branch AGM $ 1 300.00
CSHP Promotion $ 2 550.00
• New/Renewing Membership Incentive Draw Prizes $ 1 500.00
• Student Initiatives $ 1 000.00
• Prize Draw for Award Nominators $ 50.00
Supplies/Postage $ 200.00
Teleconferences $ 1 700.00
Draft Budget 2009-2010
EXPENSES Budget
Travel $ 3 000.00
• Annual General Meeting (AB branch) $ 800.00
• Annual General Meeting (National) $ 1 000.00
• Strategic Planning Meeting $ 500.00
• CSHP Promotion $ 200.00
Website Hosting and Domain Name Renewal $ 600.00
TOTAL EXPENSES $ 48 075.00
REVENUES VERSUS EXPENSES Budget
Total Revenues $ 38 500.00
Total Expenses $ 48 075.00
SURPLUS (DEFICIT) $ (9 575.00)
Canadian Society of Hospital PharmacistsSociété canadienne des pharmaciens d’hôpitaux
Motions:
• To adopt the Annual Financial Report 2008-2009
• To adopt the Draft Budget for
2009-2010
Canadian Society of Hospital PharmacistsSociété canadienne des pharmaciens d’hôpitaux
Nominations Committee
Erin Cashin
Canadian Society of Hospital PharmacistsSociété canadienne des pharmaciens d’hôpitaux
Nominations Received:
• President-Elect – Dean Eurich• Secretary - Christine Roth• Awards Committee Vice-Chair - Andreana Marcinkow• Membership & Communications Committee Vice–Chair -
Marcel Romanick• Educational Services Committee Chair - Dalyce Zuk• Educational Services Committee Vice-Chair – Tara Spencer• Banff Seminar Planning Committee Vice-Chair - Deonne
Dersch-Mills• University of Alberta Pharmacy Student Representative -
Tara Barber• CSHP 2015 Branch Champion (ex-officio) – Lori Romonko-
Slack
Canadian Society of Hospital PharmacistsSociété canadienne des pharmaciens d’hôpitaux
Motion to approve the report of the nominations committee.
Canadian Society of Hospital PharmacistsSociété canadienne des pharmaciens d’hôpitaux
Resolutions
Sherilyn Houle
Canadian Society of Hospital PharmacistsSociété canadienne des pharmaciens d’hôpitaux
Disposition of Resolutions from AGM 2008 Motion that the shared responsibility of the
University of Alberta Student Representative between the External Portfolio and Vision Portfolio be moved solely to the Vision Portfolio.
Canadian Society of Hospital PharmacistsSociété canadienne des pharmaciens d’hôpitaux
Installation of New President for
2009-2010
Ian Creurer
Canadian Society of Hospital PharmacistsSociété canadienne des pharmaciens d’hôpitaux
CSHP-AB Council 2009-2010• President-Elect (Vision Portfolio) - Dean Eurich• President (External Portfolio) - Ian Creurer• Past-President (Internal Portfolio) - Sherilyn Houle• Branch Delegate - Sheri Koshman• Secretary - Christine Roth• Treasurer - Jennifer Cairns• Awards Committee Chair - Karen Leask• Educational Services Committee Chair - Dalyce Zuk• Membership and Communications Committee Chair - Tania Mysak • Banff Seminar Planning Committee Chair - Ann Thompson • University of Alberta Pharmacy Student Representative - Tara Barber• Ex-Officio Members:
• CSHP National Advocacy Committee Member - Mark Snaterse• CSHP 2015 Branch Champion - Lori Romonko-Slack
Canadian Society of Hospital PharmacistsSociété canadienne des pharmaciens d’hôpitaux
Recognition of Outgoing Council Members
• Past-President - Erin Cashin• Secretary - Tamar Koleba• Educational Services Committee Chair – Richard
Cashin• Banff Seminar Planning Committee Chair – Rhonda
Roedler• University of Alberta Student Representative - Joseph
Blais• Awards Committee Chair – Erin Yakiwchuk
Canadian Society of Hospital PharmacistsSociété canadienne des pharmaciens d’hôpitaux
Adjournment
Motion to adjourn the 2009 CSHP-AB Annual General Meeting.