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Create new project or open existing project (here, we will create a new project)
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Log in and select your collection
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Name your new project
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Select “Edit metadata template”
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Select “Edit” by Images Template
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Type in values for fields that will remain the same (such as “Rights” and “Holding Library”). For “Identifier,” select “File Name” from drop-down box as the default type. Click “OK.”
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Check the box for the Images template and click “OK.”
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#1: Add an itemSelect “Add item” tab at left
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Browse to the file you want and click “add”
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A summary box will pop up informing you if the upload was successful or if there were errors. Click
“close.”
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A thumbnail for your item will appear, followed by a row of metadata fields.
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Double-click on the thumbnail to open up the record. Notice that the fields you pre-set in the Images template have
been automatically filled. Fill out the rest of your metadata.
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When you click on a field with a controlled vocabulary, that vocabulary will appear at the right. Begin typing the term
you wish to add, and if it appears at the right, double-click to add it to your field. If it does not appear, try another term.
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Sometimes you will see a yellow sign with an apostrophe at the left of your fields. This is a warning sign that usually indicates a spelling error
(much like Microsoft Word). Hover your mouse over the warning to read why it has appeared. These warnings do not affect your ability to
upload your records.
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When you are finished created your metadata record, click “Save” in the upper left corner of the
record…
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…And “Close” in the upper right corner.
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Click “Select all.”
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Click “Upload for Approval.”
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To check the progress of your upload, click “View Upload Manager” in the blue column at the left.
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The Upload Manager will show you the progress of your upload, and if any items appear to be holding
up the queue.
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Once the upload has completed, click on the “CONTENTdm Administration” link in the blue
column at the left.
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CONTENTdm Administration will open in your browser. Once you have logged in, click on the “Items” tab.
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Click on one of the two “Approve” links.
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If you uploaded all the items yourself, simply click on the radio button “Approval & index all” and click “Go.”
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If you are approving someone else’s work, you have the option to review their work by clicking “edit” on each
individual record at the bottom of the “Approve” page.
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Here, you will be able to make any necessary edits to the item record, and to view the item if necessary.
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If you try to approve an item that has unknown terms in any controlled vocabulary fields, you will receive a message like
this:
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Once you have made any necessary corrections, click “Approve.”
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Approve all items, either as a batch or individually, and once all items have been approved, your page should look
like this:
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If you did not select “approve & index,” you will need to index separately. Click “index” in the blue horizontal bar at
the top of the page.
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You can either schedule your indexing for a specific time (yellow arrow) or click “index now” to do so immediately
(red arrow).
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The “Index status” button will indicate when your indexing began, and when it is completed.
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When the index status changes to “Last index successful,” your items have been successfully published to the DLA
website.
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Click “View collection” to open the DLA website in a separate tab or window.
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Now your item is published!
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Click on the thumbnail or title link to view the item in detail.
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The item record is below the image.
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Please see “Edit or delete items” slide set for step-by-step instructions on making changes to your
collection.