![Page 1: Connecting you with information, support and your community Quality Control of Shelf Ready at the University of Warwick Christina Claridge Metadata Librarian](https://reader035.vdocuments.us/reader035/viewer/2022070308/551bfcf6550346a84f8b4a15/html5/thumbnails/1.jpg)
connecting you with information, support and your community
Quality Control of Shelf Ready at the University of Warwick
Christina Claridge
Metadata Librarian at the University of Warwick
![Page 2: Connecting you with information, support and your community Quality Control of Shelf Ready at the University of Warwick Christina Claridge Metadata Librarian](https://reader035.vdocuments.us/reader035/viewer/2022070308/551bfcf6550346a84f8b4a15/html5/thumbnails/2.jpg)
connecting you with information, support and your community
• Process includes all three divisions of the library (Client Services, Digital Services, Academic services)
• Politics & structural issues
Library Structure at Warwick
AcademicSupport
Librarians
Reading ListsTeam
Acquisitions
Data Services
CollectionManagement
![Page 3: Connecting you with information, support and your community Quality Control of Shelf Ready at the University of Warwick Christina Claridge Metadata Librarian](https://reader035.vdocuments.us/reader035/viewer/2022070308/551bfcf6550346a84f8b4a15/html5/thumbnails/3.jpg)
connecting you with information, support and your community
Shelf Ready Trial
• Previously, work done by Acquisitions and Data Services– books arrived, processed, catalogued and
classified• Trial ran from Oct 2011-July 2012
– 743 books– Including mid-August, 805 books
• Limited subjects – Medicine and Science – part of Philosophy– Law (Moyes classification) added later
![Page 4: Connecting you with information, support and your community Quality Control of Shelf Ready at the University of Warwick Christina Claridge Metadata Librarian](https://reader035.vdocuments.us/reader035/viewer/2022070308/551bfcf6550346a84f8b4a15/html5/thumbnails/4.jpg)
connecting you with information, support and your community
Internal Issues• Structure
– general process problems– slow/difficult feedback system– delays in seeing results (my backlogs)
• Items – our fault, items added at receipt
• Early teething problems– record download settings– Solved by creating new load table into
Millennium (only for shelf ready books)
![Page 5: Connecting you with information, support and your community Quality Control of Shelf Ready at the University of Warwick Christina Claridge Metadata Librarian](https://reader035.vdocuments.us/reader035/viewer/2022070308/551bfcf6550346a84f8b4a15/html5/thumbnails/5.jpg)
connecting you with information, support and your community
External Issues
• Lower quality records • Classification problems • Bad processing
![Page 6: Connecting you with information, support and your community Quality Control of Shelf Ready at the University of Warwick Christina Claridge Metadata Librarian](https://reader035.vdocuments.us/reader035/viewer/2022070308/551bfcf6550346a84f8b4a15/html5/thumbnails/6.jpg)
connecting you with information, support and your community
The Process of Checking
• Every book was checked against the bibliographic record.
• Each bibliographic record was printed out, and changes to the record were noted.
• Changes were transcribed into a spreadsheet, so that patterns could be tracked through the trial.
• Books were then sent to Collections Management to be made available and shelved or relabelled (if neccessary).
![Page 7: Connecting you with information, support and your community Quality Control of Shelf Ready at the University of Warwick Christina Claridge Metadata Librarian](https://reader035.vdocuments.us/reader035/viewer/2022070308/551bfcf6550346a84f8b4a15/html5/thumbnails/7.jpg)
connecting you with information, support and your community
Criteria for Checking
• Is the classmark correct?
• Does the record need significant corrections?
– Right title (including series) / authors
– Right information about book (numbers)
– Subject headings, Mesh heading if possible
• Other issues: 856, 020, 505, 504, 440 fields.
• Processing: label over edition or volume, title.
• Item problems: multiple locations and statuses within individual bibliographic records.
![Page 8: Connecting you with information, support and your community Quality Control of Shelf Ready at the University of Warwick Christina Claridge Metadata Librarian](https://reader035.vdocuments.us/reader035/viewer/2022070308/551bfcf6550346a84f8b4a15/html5/thumbnails/8.jpg)
connecting you with information, support and your community
Example of a good record - 1
![Page 9: Connecting you with information, support and your community Quality Control of Shelf Ready at the University of Warwick Christina Claridge Metadata Librarian](https://reader035.vdocuments.us/reader035/viewer/2022070308/551bfcf6550346a84f8b4a15/html5/thumbnails/9.jpg)
connecting you with information, support and your community
Example of a good record - 2
![Page 10: Connecting you with information, support and your community Quality Control of Shelf Ready at the University of Warwick Christina Claridge Metadata Librarian](https://reader035.vdocuments.us/reader035/viewer/2022070308/551bfcf6550346a84f8b4a15/html5/thumbnails/10.jpg)
connecting you with information, support and your community
Example of a bad record – 1
![Page 11: Connecting you with information, support and your community Quality Control of Shelf Ready at the University of Warwick Christina Claridge Metadata Librarian](https://reader035.vdocuments.us/reader035/viewer/2022070308/551bfcf6550346a84f8b4a15/html5/thumbnails/11.jpg)
connecting you with information, support and your community
Example of a bad record - 2
![Page 12: Connecting you with information, support and your community Quality Control of Shelf Ready at the University of Warwick Christina Claridge Metadata Librarian](https://reader035.vdocuments.us/reader035/viewer/2022070308/551bfcf6550346a84f8b4a15/html5/thumbnails/12.jpg)
connecting you with information, support and your community
Good records
Oct Nov Dec Jan Feb Mar Apr May June July Aug0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
26%
10%
14%
21% 21%
28%
34%32%
27%
59%
35%
4%
11%
19%
13%
19%20%
16%
36%
24%
14%
24%
Good %
Minor Problems %
![Page 13: Connecting you with information, support and your community Quality Control of Shelf Ready at the University of Warwick Christina Claridge Metadata Librarian](https://reader035.vdocuments.us/reader035/viewer/2022070308/551bfcf6550346a84f8b4a15/html5/thumbnails/13.jpg)
connecting you with information, support and your community
Books requiring correction
Oct Nov Dec Jan Feb Mar Apr May June July Aug0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
65%
80%
67% 67%
60%
52% 51%
32%
49%
26%
44%
35%
40%43%
31%
37%41%
34%
22%
36%
12%
26%
Correction %
Reclass %
![Page 14: Connecting you with information, support and your community Quality Control of Shelf Ready at the University of Warwick Christina Claridge Metadata Librarian](https://reader035.vdocuments.us/reader035/viewer/2022070308/551bfcf6550346a84f8b4a15/html5/thumbnails/14.jpg)
connecting you with information, support and your community
Current State of Play
• No longer a trial.• No longer checking books against records; only
checking records.• No longer printing out records unless required for
documentation of corrections.• What error rate will we, our partners and our users
accept?
![Page 15: Connecting you with information, support and your community Quality Control of Shelf Ready at the University of Warwick Christina Claridge Metadata Librarian](https://reader035.vdocuments.us/reader035/viewer/2022070308/551bfcf6550346a84f8b4a15/html5/thumbnails/15.jpg)
connecting you with information, support and your community
Questions?
• Christina Claridge• [email protected]