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COMPUTER APPLICATIONS COURSE
LEARN HOW TO USE COMPUTERS
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COURSE OBJECTIVES Introduce participants to basic
concepts of ICT Introduce participants to
microcomputer systems Enable participants to use
microcomputer systems
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OVERVIEW OF COMPUTERS What is a computer? Why should I learn to use computers? How do I learn to use computers? What is important in using computers? Can a computer be used for anything? Where to use computers?
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COMPUTER SYSTEM Computer hardware
Input devices: keyboard and mouse Output devices: monitor and printer Storage devices: disks and tapes Processing unit: CPU and RAM
Computer software System software/operating system: Windows Applications software: Office Packages
Computer humanware End users: typists, secretaries, accountants,
clerks System users/developers: programmers,
technicians
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COMPUTER SOFTWARE Recall computer hardware: input,
output, storage and processing units By themselves, these cannot do
anything. They need some instructions to direct them how to function
These instructions are the so called computer software
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COMPUTER SOFTWARE (contd.) It is a set of simple, clear, specific
and sequenced instructions Must be understood and obeyed by
the computer hardware There are two broad categories:
operating system and applications software
There are some utilities as well
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OPERATING SYSTEM This is sometimes known as
system software It deals with computer resources
management Starts a computer Loads programs Coordinates hardware functions Manages other computer system
resources
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OPERATING SYSTEM MICROSOFT WINDOWS
This is one of the operating systems used in most business computers
It is a graphical-user-interface (GUI) operating system
It needs pointing devices for most of the commands
In this course we will learn Microsoft Windows XP
There are other versions of Microsoft Windows as well
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MAIN FEATURES OF MSWXP It is represented by a desktop There are various icons on the
desktop There is a task bar that enables you
to launch any task A pointing device is used to activate
various commands Let us practice the use of mouse
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WORKING WITH A MOUSE Study the mouse you use: how many
buttons are there? Holding the mouse: grip it so that it
becomes part of your hand Controlling the mouse: ability to point at
any object without difficulty Clicking a button: selecting an object Double-clicking a button: activating an
object Dragging objects on the screen Resizing some windows
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CHANGING COMPUTER SETTINGS
Changing background/wallpaper Setting a screen saver Setting mouse properties Changing system settings Checking hardware profiles
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WORKING WITH FILES AND FOLDERS What is a folder? Creating a folder Deleting a folder What is a file? Copying files Deleting files Moving files
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APPLICATIONS SOFTWARE This is software meant to solve business-
oriented problems They are divided into three main
categories Word processing Spreadsheet Database management We will focus and concentrate on two
applications only
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WORDPROCESSING For many people, a word processing
package is the only software they use
This is software that is able to store, edit and manipulate text
In this course we will discuss Microsoft Word XP
Why? Try to guess!
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MICROSOFT WORD How to start: (from the desktop proceed
as follows) Click at START button from the task bar Point at PROGRAMS or ALL PROGRAMS Point at MICROSOFT OFFICE Point and click at MICROSOFT WORD Wait!!! (how long? It will depend) There are other approaches on how to
start/activate the program
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MAIN FEATURES OF MS WORD Title bar (C) Menu bar (C) Tool bars (O) Main text area (C) Status bar (C) Task pane (O) Task bar (C) Scroll bars (O) Rulers (O)
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STARTING A NEW DOCUMENT Just begin to type Press space bar once at the end of each
complete word Press a space after any punctuation mark Insert a full stop at the end of each sentence Don’t guess end of line Press enter key once to begin a new
paragraph Don’t preconceive a format Save your work before leaving the program
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BASIC MS WORD COMMANDS
Exiting the program Closing a document Saving a document Opening a document Formatting a document Printing a document
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EDITING A DOCUMENT-1 Move cursor where you need to edit Do the editing:
Delete a character? Insert a character? Overwrite a character?
How to move the cursor? Use arrow keys Ctrl+arrow keys End key Home key Use a mouse
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EDITING A DOCUMENT-2 One can use a speller to do the
editing Click at TOOLS from the menu bar Click at SPELLING AND GRAMMAR Follow on-the-screen instructions
Change/Change All Add Ignore/Ignore all Edit
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FORMATING A DOCUMENT Select text to be formatted Request the format required
Underlining Centering Bolding Fonts Line spacing
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SELECTING TEXT Drag your mouse on the text to be
selected Use shift key and arrow keys Use F8 function key, arrow keys
and then a format
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INSERTING OBJECTS-1 Page numbering:
Click at INSERT from the menu bar Click at PAGE NUMBERS Select position: top or bottom Select alignment: left, centre, right Decide whether to show page number
on the first page Click at OK
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INSERTING OBJECTS-2 Headers and Footers Click at VIEW from the menu bar Click at Headers/Footers Type your header or switch to
footer and type it Click at CLOSE button
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INSERTING OBJECTS-3 Foot/Endnotes position cursor at the end of a word to footnote Click at INSERT from menu bar Click at Reference AND/OR Footnote Click at FOOTNOTE Click at FOOTNOTE Click at INSERT/OK button Type your footnote Scroll back to your text
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INSERTING OBJECTS-4 Creating a Table Click at TABLE from the menu bar Click at Insert, Table Specify columns, rows Click at OK Enter data into one cell at a time Use TAB key to move cursor from one
cell to another
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CREATING BULLETS - 1 There are two approaches of doing this:
using menu or tool bar Position cursor where you want the bullets Click at the BULLETS icon from the tool bar Type in your points and press enter at the
end of each point Press enter key twice to disable the
bulleting
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CREATING BULLETS - 2 Position cursor where you want the bullets Click at FORMAT from the menu bar Click at BULLETS AND NUMBERING from the
drop down menu Click at the Bulleted tab from the dialog box Choose the preferred bullet style Click at OK Type in your point and press enter key at the
end of each point Press enter key twice to disable the bulleting
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CHANGING LETTER CASES Select text to change its case Click at FORMAT from the menu
bar Click at CHANGE CASE from the
drop down menu Choose the required case Click at OK
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USING THESAURUS What is it? A facility that gives
alternative words Select a word to look for its thesaurus Click at TOOLS from the menu bar Click LANGUAGE drop down menu Click at THESAURUS Select the relevant alternative if it exists Click at REPLACE
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PRINTING A DOCUMENT Assume that your printer is ON and your
document is open Click at FILE from the menu bar Click at PRINT from the drop down menu Select a printer to be used Specify what is to be printed: all, current
page, pages, selection Decide on number of copies Decide on collate Click at PRINT button or OK
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CREATING AUTO TABLE OF CONTENTS Open your document Decide on titles to be in the table of
contents Set the titles to Heading 1 Create a blank page to insert the TOC Click at INSERT, REFERENCE Click at Index and Tables Click at TOC Decide on the TOC style Click at OK