Download - Community Governance
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Community Governance
Consensus Based GovernanceRECOMMENDATIONS
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“DRAFT” Community Governance
Establish a Subgroup to recommend governance procedures for the Community and Community Subgroups
Submit suggestions to Governance Subgroup
Subgroup to prepare written procedures Submit recommendations to the whole
community via e-mail by Feb 2008 Approval requires at least 2/3 of
community members
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What are the duties of a Member?
Follow established Community Governance Follow AOAC policies & procedures Actively participate Be open, transparent and truthful Consider all opinions Respond to communications Accept and complete assignments Abide by consensus-based decisions Stay on track and within mission Work with AOAC-appointed method experts Work with AOAC staff
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How are Stakeholder Subgroups formed?
Initially, Chairs will appoint Subgroup Chairs for known areas of interest.
Subgroups will continue based on annual approval of ½+ of Community voting members
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How are Community Subgroups formed?
Chairs notified of a method need (survey, AOAC…)
Method = Chemical Contaminant in Food Multiple members have similar needs 3+ members will actively support a
method with lab resources or money Members introduce topic to the
Community Subgroup established by majority
approval of Community voting members Chairs notify AOAC & stakeholders via e-
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How are Subgroup Chairs appointed?
Community Chairs appoint 1st Subgroup Chair
Must be a Community member Must be a Subgroup member Subgroup Chair recommends
Subgroup Balanced group of Members Community Chairs approve
Subgroup Members Subgroup members may recommend
new Subgroup Chair by 2/3 vote Community Chairs approve new Subgroup
Chair Chairs notify Community & AOAC of change
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How to be a member of a Subgroup?
Be a Community member Have expertise and/or a stake
in Subgroup Topic Area Provide balance of background
(international, industry, government, academia…)
Submit request to Subgroup Chair Be recommended by Subgroup Chair Be accepted by Community Chairs Actively participate in the work of the
Subgroup
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Duties & responsibilities of Subgroups?
Follow Community governance procedures Establish working organization (chair,
secretary…) Form balanced international subgroup of
industry, government, academia members Recommend two Voting Members to
Community Establish manner in which needed methods
will be prioritized and performance criteria established.
Identify all parties interested in this subject area and assure they have a voice in decisions.
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Duties & responsibilities of Subgroups?
Prioritize most needed methods Define method performance criteria Call for methods Recommend method actions to
Community Develop & recommend validation
protocols Member with vested interest recluse
self
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How do Subgroups make decisions?
Participate in discussions, studies, surveys…
Share data, minutes, reports, etc with all subgroup members
Try to achieve consensus Propose modifications, additions,
compromises… Vote in-person, e-mail, written ballot… 100% approval preferred 2/3 minimum to approve Share results of votes with all
subgroup members
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Who are Voting Members?
Chairs of Community Two members from each Subgroup
(recommended by Subgroup; approved by Chairs)
6 – 12 At-Large members of Community Chosen because of expertise in Community and
AOAC procedures recommended by Chairs May not out number subgroup voting members
approved by 2/3 vote of all Community members
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What decisions are made by Voting Members?
Community governance procedures Establishment of Subgroups Approve/disapprove recommendations
of the Subgroups Approve/disapprove recommendations
to AOAC
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How does Community make decisions?
Receives recommendations as written or verbal reports
Provides opportunity for comment from voting members
Openly shares all communications Attempts to reach consensus Recommendations based on at least
2/3 approval of voting members