Download - Commission ALLEGIANCE Hogencamp, Commission
MINUTESRegularCityCommissionMeeting
Monday, October14,
2019 -
6:
30PM
CommissionChamber
INVOCATIONANDPLEDGEOFALLEGIANCE
CALLTOORDER:
MayorGlassercalledthemeetingto
orderat
6:
30PM.
CityClerkBartlecalledtheroll.
ROLLCALL:
Present:
EllenGlasser, Mayor - Seat1
CindyAnderson, Commissioner - Seat2
BlytheWaters, MayorProTem /
Commissioner - Seat3
CandaceKelly, Commissioner - Seat4
BrittanyNorris, Commissioner - Seat5
AlsoPresent:
ShaneCorbin, CityManager
BrennaDurden, CityAttorney (CA)
KevinHogencamp, DeputyCityManager (DCM)
LoriDiaz, DeputyCityClerk
WELCOMENEWCITYMANAGER, SHANECORBIN
FollowingtheInvocationandPledgetotheFlag, MayorGlasserwelcomednewCityManager
ShaneCorbintohisfirstofficialmeeting.
1.
APPROVALOFMINUTES
1A.
ApproveminutesoftheCommissionBudgetWorkshoponAugust8,
2019.
1.
A.
ApproveminutesoftheCommissionWorkshoponSeptember9,
2019.
MayorGlasser
askedif
therewereanycorrectionsor
changesneeded.
Therewereno
correctionsto
theminutes. MayorGlasserstatedtheminutesstandas
submitted.
2.
COURTESYOFFLOORTOVISITORS
2.
A.
Recognitionof3
volunteerswhoassisted
duringHurricaneDorian - ChiefMichelle
Cook ChiefCookexpressedhergratitudeforthe37policedepartmentvolunteers, notingthere
arenowmorevolunteersthanpoliceofficers. ChiefCookreviewedthehistoryofthe
volunteerprogram. Shestatedthatto
dateourvolunteershavedonatedover1,
600hours
of
serviceto
the
COABfor
trafficcontrol, specialevents, clerical, community
engagements, etc.
RegularCityCommission
October14,
2019
At this meeting Chief Cook wanted to recognize three volunteers for their service, goingabove and beyond during Hurricane Dorian, as follows:
Ziad Dagher
Aston PerryJoseph Schwartz
Mayor Glasser extended appreciation on behalf of the Commission to the volunteers for
their service.
PUBLIC COMMENT
Mayor Glasser explained the process for public comments and opened the Courtesy of Floor toVisitors. Deputy City Clerk Diaz stated there were no speaker cards submitted. No one wished
to speak so Courtesy of Floor was closed.
3. CITY MANAGER REPORTS
3. A. City Manager Reports
CM Corbin addressed the Commission and reported on the following: Spoke about rain measurement and stated there were no reports of personal
property or flood damages due to the recent heavy rains. There were a fewtemporary road closures. Parks and Trails Master Plan - charrettes with the landscape architects are
scheduled for October 29 and 30, 2019, from 6 PM to 8 PM.
Family Fun Day and Campout - at Jack Russel Park on Saturday, October 19, 2019, 3 PM to 10 PM.
Paid Parking - still working on with Neptune Beach, the official launch ispending. Beaches Leader will publish a news release with all the details. Commission Workshop - tentative for next week, pending topic.
3. B. Accept the 90 -Day Calendar ( October through December 2019)
There was CONSENSUS from the Commission to accept the 90 -Day Calendar withthe insertion of the charrette dates and no workshop for next week.
4. REPORTS AND/ OR REQUESTS FROM CITY COMMISSIONERS
4.A. Little Free Libraries in Parks ( Commissioner Anderson)
Commissioner Anderson stated that she is a proponent for free libraries and has one in
her front yard. Ms. Anderson stated there is one in Donner Park and one in Jordan Park,
and recently one appeared in Johansen Park. She inquired about placement/ location tothen CM Gerrity who stated he was unaware of this library. Research revealed a GirlScout Troop was responsible and they had permission from PW Director Scott Williams. Commissioner Anderson expressed concerns about the absence of rules for supervision
of these libraries and monitoring materials, as well as other similar projects/ activities inCOAB.
Regular City CommissionOctober 14, 2019
DCM Hogencamp addressed the Commission and stated he has prepared an example ofregulations/ procedures for this and other similar types of projects. Some key issues toaddress are liability and safety, not impeding the right- of-way, maintenance,
content/appropriateness of materials, separation of church and state, an application
process, etc. This can be developed at the direction of the Commission.
Discussion ensued about establishing a how-to guide for accepting donations, addressingthis issue in the Parks Master Plan, designating action/ approval via
ordinance/resolution/ staff function, and monitoring materials. There was CONSENSUSfrom the Commission for staff to draft a Resolution for this and other similar types
of projects.
4. B. Use of funds generated by Town Center paid parking program ( CommissionerNorris)
Commissioner Norris spoke about formalizing the use of funds generated from the paidparking program. Following are her suggestions for discussion:
Beaches Town Center ( TC) landscaping. Complete Streets Initiatives/ Projects.
Holding funds pending contract renewal decision.
Mayor Glasser stated that the TC landscaping is funded already from the ConventionDevelopment Tax Fund. Use of the funds would be for unfunded projects such as a
shuttle, Complete Streets, transit shelters, benches, or suggestions from staff.
City Attorney Durden explained that the use of funds should be done by an ordinance toestablish a specific trust fund for the budget, working with the City Manager and theFinance Director to present to the Commission.
4. C. Neighborhood Identity ( Mayor Glasser)
Mayor Glasser spoke about branding for COAB which was budgeted for last year, buthas since lapsed. She reviewed that the intent for branding was not for changing COABor commercializing or creating tourism. A non -local firm was selected, then the vote wasreconsidered, which resulted in no award or no new RFP. Mayor Glasser stated that
40,000 has been set aside in this budget for use with neighborhood identity. Discussionensued about creating a vision for stronger neighborhoods and corridors, improvingbeach accesses, treating the beach as our biggest park, and utilizing color palettes formunicipal buildings.
Mayor Glasser
Spoke about the Employee Picnic.
Recognized the COAB Dispatchers who are not always able to attend the
employee events: Shawna Patterson, Mike O' Brien, Fred Gilbert, Veronica
Richard, Jacob Barbian, and Kianna Brown.
Recognized the longest serving COAB employees: Carlene Matthews - 43 yrs.,
Ellen LaVake - 38 yrs., Chris Walker - 35 yrs., Robbie Harding - 33 yrs., TroyStephens - 29 yrs., James Peyton - 29 yrs., and Donna Bartle - 28 yrs.
Regular City CommissionOctober 14, 2019
Commissioner Waters
Thanked all COAB volunteers that help the city. They provide value with theirtime and service and their work matters to our community.
Commissioner KellySpoke about paid parking in Neptune Beach and Atlantic Beach, free parking andreduced/discounted parking. She reiterated that the COAB parking spots counttowards beach renourishment numbers and by law COAB can only give areduced price.
Spoke about the installation of 5G towers around town. She reviewed that the
state repealed our Home Rule and COAB must allow this use.
5. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS
None.
6. CONSENT AGENDA
None.
7. COMMITTEE REPORTS
None.
8. ACTION ON RESOLUTIONS
8.A. RESOLUTION 19- 58
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA,
AUTHORIZING THE CITY MANAGER TO PROVIDE FY 2019- 20 FUNDING
TO DESIGNATED NONPROFIT ORGANIZATIONS FOR ARTS, CULTURE
AND RECREATION PROGRAMS AND EVENTS; AND PROVIDING AN
EFFECTIVE DATE.
Mayor Glasser read the Resolution by title.
Director Recreation and Special Events Timmy Johnson addressed the Commission andprovided a slide presentation of the Cultural Arts and Recreation Advisory CommitteeCARAC) contribution program, as detailed in the staff report included in the agenda
packet. There were sixteen ( 16) applications received and Mr. Johnson reviewed the
contribution guidelines, applications, the CARAC scoring process, and the
recommended contributions.
Discussion and questions ensued about the applications, requested amounts, non-
qualified requests, the scoring process for the Duval County Schools requests, andapplications for events located outside of COAB. Mr. Johnson and CARAC Member
O' Bannon responded to all questions. Mr. Johnson provided a brief description of some
of the new applicants/ programs - New Age Hippy, Meraki Wellness, Birds of Fire, OMI, and FACE.
Regular City CommissionOctober 14, 2019
MOTION: To adopt Resolution No. 19- 58 as read.
Motion: Cindy AndersonSecond: Brittany Norris
Ellen Glasser For
Cindy Anderson ( Moved By) For
Blythe Waters For
Candace Kelly For
Brittany Norris ( Seconded By) For
Motion passed 5 to 0.
8. B. RESOLUTION NO. 19- 59
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA,
AUTHORIZING THE EXPENDITURES OF FUNDS FROM THE TREE
CONSERVATION TRUST FUND FOR DEFINED TREE PLANTINGS ON
PUBLICLY OWNED LANDS WITHIN THE CITY OF ATLANTIC BEACH;
AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND
PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO
EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND
PROVIDING AN EFFECTIVE DATE.
Mayor Glasser read the Resolution by title.
Planning and Community Development Director Amanda Askew addressed theCommission and provided a slide presentation of the Environmental StewardshipCommittee ( ESC) recommendations for tree planting, as detailed in the staff reportincluded in the agenda packet. This is for planting 115 trees in Donner Park, JohansenPark, and the Royal Palms/ Sailfish Drive neighborhood.
Discussion ensued about tree plantings on Seminole Rd. S. and the ongoing constructionprojects, the various types of trees and proposed locations, and establishing a plantpalette with species diversification.
CA Durden referred to the Resolution, stating that on the last line in Section 1., she wants
to add the word ' other' before ' publicly owned lands within the COAB'. CA Durden
explained the motion can include that language.
MOTION: To adopt the Resolution No. 19- 59 with the amended language to Section 1.,
adding 'other' before 'publicly owned lands within the COAB'.
Motion: Brittany NorrisSecond: Blythe Waters
Regular City CommissionOctober 14, 2019
Ellen Glasser For
Cindy Anderson For
Blythe Waters ( Seconded By) For
Candace Kelly For
Brittany Norris ( Moved By) For
Motion passed 5 to 0.
9. ACTION ON ORDINANCES
9A. ORDINANCE NO. 58- 19- 44, Public Hearing and Final ReadingAN ORDINANCE OF THE CITY OF ATLANTIC BEACH, COUNTY OF
DUVAL, STATE OF FLORIDA, AMENDING ARTICLE VI, DIVISION 5,
DEFINED CONTRIBUTION PLANS; AND PROVIDING FOR CONFLICT,
FOR SEVERABILITY AND FOR AN EFFECTIVE DATE.
Mayor Glasser read the Ordinance by title.
Human Resources Director Cathy Varian addressed the Commission and spoke aboutthe City's Defined Contribution Plan and efforts to encourage participation by eligibleemployees, as detailed in the staff report included in the agenda packet. Ms. Varian stated
this is the second reading of the Ordinance to propose a mandatory provision for all neweligible employees in an effort to help employees prepare for retirement.
Mayor Glasser opened the Public Hearing. There were no speakers. The Public Hearingwas closed.
Discussion ensued about the proposed changes to encourage more participation, and how
the ICMA provides information and guidance for employees about investing. Ms. Varianstated she would invite ICMA to come to COAB to speak to the employees about their
investment plans.
MOTION: To approve Ordinance No. 58- 19- 44 as read.
Motion: Blythe Waters
Second: Brittany Norris
Commissioner Waters spoke about providing employees with financial preparedness forinvestment and retirement savings.
There was a brief discussion about providing an education policy. CA Durden confirmed thiswould not need to be in the Ordinance but can be a policy directive from the City Manager tothe Human Resources Director.
MOTION: To defer action on this Ordinance until such time when a provision can be added
for ensuring employees have education in retirement fund management.
Regular City CommissionOctober 14, 2019
Motion: Candace KellySecond: No second
Motion failed due to lack ofa second.
Original motion passed as follows:
Blythe Waters ( Moved By) For
Brittany Norris ( Seconded By) For
Ellen Glasser For
Cindy Anderson For
Candace Kelly Against
Motion passed 4 to 1.
Mayor Glasser summarized the discussion, noting that the Commission has asked the CityManager to direct Human Resources to include an educational component. Although it was not
made part of the Ordinance, they are looking for it to be in a policy.
10. MISCELLANEOUS BUSINESS
None.
11. CITY ATTORNEY/ CITY CLERK REPORTS AND/ OR REQUESTS
There were no reports or requests.
12. CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER
Mayor Glasser
Thanked everyone who participated in the hurricane relief drive. It was very productive. Spoke about the Town Hall meeting and the many topics discussed. Recognized and thanked the police officers, detectives, and dispatch personnel in Tybee
Island, GA for their help given to her sister recently, which saved her life.
City Manager CorbinThanked the Commission for this opportunity.
13. ADJOURNMENT
There being no further discussion, Mayor Glasser declared the meeting adjourned at 8: 25 PM.
Attest:
Donna L. Bartle, City Clerk Ellen Glasser, Mayor
27/ Zt) Date Approved:
Regular City CommissionOctober 14, 2019