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PROJECT PROPOSAL
Project No.
(assigned by UNDP)
Project Title:
IMPROVING HOUSEHOLD FOOD SECURITY THROUGH DRIP IRRIGATIONTECHNOLOGY
APPLICANTName of Organization: VISTA YOUTH CONSULTANTS C.B.O
Mailing Address: P.O Box 211(60200) Meru, Kenya (East Africa).
Physical Address: Kamawe Building, 4th floor c/o Royal School of Applied
Sciences
Telephone: mobiles +254722501971 or +254720661678
E-Mail:[email protected] or [email protected]
Principal Officer: Mr. Titus Kinoti, Program Coordinator
Project Contact: Ms Mercy Mwirigi, Project Officer
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1. EXECUTIVE SUMMARY:
Vista Youth Consultants CBO is a registered community based organization
which was initiated in the year 2004 by young professionals with an aim to
empower communities through innovative ways in regard to environment and
climatical changes in some of the productive semi-arid region.Our main objective in this proposal is to establish food security systems
through introduction of drip irrigation technology initiatives within a period of
12 months.
The program will enable availability of food to the family regardless the scarce
water resource due to climatical change.
For a relatively low initial investment (US $15 to $85) a small-scale farmer
can set up a drip-irrigation system. If used to grow crops for market, this
investment will pay itself within the first season and lead to increased
household food production, especially during extended dry periods.
Drip irrigation requires little water compared to other irrigation methods.
About 40-80 litres per day are needed per 100-200 plants.
The small amount of water reduces weed growth and limits the leaching of
plant nutrients down in the soil.
Inorganic fertilizer or manure tea can be applied efficiently to the plants
through the drip system.
Our organization has capacity to establish and implement this project on food
security; this proposal will address implementation plan through establishing
community based drip irrigation systems in our target locations that will be the
pioneer or pilot project. This idea will be replicated in other semi arid areas but
with capacity to produce food.
The total cost of the project will be Kshs. 3,396,000 which will be realized
from the community efforts and other partners. This is why we are requesting
your organization to consider funding this noble work with Kshs. 2,596,000.
This will go along way in realising our dreams and keep our communityempowered, informed and transformed through food security.
2. ORGANISATIONAL BACK GROUND AND CAPACITY.
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WHO WE ARE:
Vista youth consultants is an organization of young professionals with
knowledge, skills and experience in community based initiatives such as peer
education, health sciences, community based health trainings, HIV/AIDS
interventions, environmental conservational and other social work skills. This
group was officially registered in Kenya in the year 2004 as a Self Help Group
based with a membership of 16 members (9 males and 7 females) in Meru
Kenya to ensure young people are transformed through capacity building, skills
acquisition and entrepreneurship. This self oriented group was later changed to
a Community Based Organization [CBO] with a capacity of 13 members (8
males and 5 females); in the year 2006 due to its diverse and well versed
activities targeting youth in and out of school, women empowerment and
vulnerable communities.
The group works through volunteerism basis and is lead by a strong team
leaders and one of them with work experience from various organizations such
as Food for the Hungry International, Ripples International and other local
NGOs. Majority of the members work in various organizations within Meru and
others are self employed but very active in group activities.
We had received a small grant from Lewa Wildlife Conservancy to conduct
community based health education in their target community which was very
successful and currently some of our members are implementing a project
under AMREF/MAANISHA grant targeting 3 prisons in Meru on Behaviour
Change funded through a sister project called Samaritan Care Foundation.
Vision:
To have informed society; one that has an overflow of information and that is
capable of standing on its own feet because they know all there is to know.
Mission statement:
We exist to empower our communities through information, education, and
communication in all parts of the country through capacity building and
support systems.Our Motto:
Information is power! An informed society is a better society.
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3. PROBLEM STATEMENT:
Crop failure from poor rains due to climatical change is widespread and on the
increase in the East African dries lands, leading to increased food insecurity. In
the arid and semi-arid areas of Kenya, some form of irrigation is necessary to
meet water needs of horticultural crops. Large, capital-intensive irrigationprojects tend to perform poorly compared to smallholder-irrigation schemes.
Poor management results in the unfair distribution of water, and in soils
becoming waterlogged and saline, leading to some schemes being abandoned.
Three types of irrigation systems are commonly used: surface, sprinkler and
drip irrigation. Drip irrigation is the most efficient in terms of water use. It
provides good water control by delivering water near the plant, enabling the
farmer to grow crops with much less water than with other methods. In drip
irrigation, water flows through a filter into special drip pipes, with emitterslocated at different spacing. Water is discharged through the emitters directly
into the soil near the plants through a special slow-release technology.
The program will address the following needs among others: -
1. Negative impact of global warming and climate change which has
negative impact on food production leading to poor food production and
malnutrition.
2. Food security and proper use of available water to produce food for use
at family level.
3. Women and children who spend a lot of time in looking for food will have
eased burden.
4. Their will be water conservation and reduced wastage in the case of
overhead irrigation.
5. Help members understand the value of team work, community initiatives
like establishing fishing pods, tree nurseries, planting of fruit trees and
others.
6. Create a network of community groups through tree planting to
encourage environment conservation for future community
sustainability.
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4. PROJECT OBJECTIVES AND EXPECTED RESULTS :
Project Goal: To equip Self Help Groups in 4 locations with knowledge and
skills on food production initiative in order to be able to have increased food
production through drip irrigation initiatives within a period of 12 months.
Project Objectives:1. The primary aim of this project is to establish 8 self help groups within the
community with drip irrigation initiatives Kanyunga, Mutunyi, Ntugi and
Ruiri communities with an aim to combat climate change through food
production
2. To help members in our community develop food security concept through
distribution of drip irrigation materials in order to combat the effects of
climate change.
3. To have 120 community members trained on food security and other food
production alternative methods.4. To create 8 solid self help groups network with an aim to have increased
food production, storage and food consumption for healthy living.
Expected outcome.
We will have 4 major communities empowered on food security and thuspositive knowledge for combating effects of climate change.
We will have at least 8 Self Help Groups in target communitiesempowered with drip irrigation materials to combat negative effects ofclimate change.
120 community members trained on food security thus being able toface challenges brought about by climatic change.
We will have established 4 community environmental groups addressingissues of food security.
Over 5,000 people in the community will benefit from food producedwithin the community due to knowledge and skills acquired therein.
Will have empowered community and especially women in the targetareas with alternative food production and other survival skills.
We will have transformed community with relevant information on howto care for environment and reduced soil erosion through created
community murals which depicts the need to conserve, protect and care forthe environment.
Informed communities with knowledge and skills on how to tackleclimatical crises.
5. DESCRIPTION OF PROJECT ACTIVITIES:
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This program is intended to build on peoples initiatives towards reduction of
food insecurity and economics poverty at the household level and promotion of
economic reliance. Deliberate efforts will be made to train each of the
identified community within their context, building on their arrant efforts formaximized productivity of their group. Qualified trainees, from varied field will
be invited to shed more light on means of increasing productivity of these
groups. For continuity purpose deliberate efforts will be made to work with
local government officials and linking these groups with reputable microfinance
institution in their locality it is projected at least 8 groups will be involved in
this venture reaching out to populace within the target locations.
This process will entail the following;
1.
Preliminary preparation (Contact setting) Verification of self help groups
Identification of specific training needs among the selected self help
groups.
Development of training modules identification and engagement of
possible trainers.
Scheduling of project based training.
2. Provision of drip irrigation materials support to 8 self help groups
Reviewing groups area of operation.
Distribution of support materials Continued monitoring of allocated materials to ensure productivity
3. Training roll- out
Actual training of participants from the identified self help groups.
Development and follow up of agreed action plan
Preliminary evaluation of the training process and content
4. Documenting and reporting (Monitoring and Evaluation)
Documentation of the training process and content
Final evaluation of initiatives
Development of final completion report on schedule
Methodology:
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Bucket system: The bucket systemconsists of two drip lines, each 15-30 mlong, and a 20-litre bucket for holding water. Each of the drip lines isconnected to a filter to remove any particles that may clog the drip nozzles.The bucket is supported on a bucket stand, with the bottom of the bucket atleast 1 m above the planting surface. One bucket system requires 2-4 buckets
of water per day and can irrigate 100-200 plants with a spacing of 30 cmbetween the rows. For crops such as onions or carrots, the number of plantscan be as many as the bed can accommodate.
Bucket drip-irrigation system
Drum system: The drum system is a combination of several bucket systemsbut modified to use a water supply from a 100-200-litre drum instead of a 20-litre bucket. It consists of drip lines measuring 15-30 m long, a lateral line towhich the drip lines are connected (including a gate valve) and a drum or asmall tank as the water reservoir, raised 1 m above the soil. The equivalent offive to ten bucket kits can be connected in this system. The lateral line is made
of 2.5 cm (1-inch) diameter PVC, steel or polyethylene pipes. Connecting teesare used for each pair of drip lines. A drum system equivalent to five bucketsystems can irrigate 500-1000 plants planted with 30 cm between the rows.Such a system requires about 100-200 litres of water a day, depending on theenvironment and crop.
Drum drip-irrigation system
6. ROLES AND RESPONSIBILITIES OF PARTNERS.
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Partner Role/Responsibility Contribution:Cash or In-kind
Value ofcontribution
1. Community Direct implementation and
formation of communitycommittees
In-kind(labour) 400,000
2. GOK (Forestrydepartment)
Provision of technicalsupport and advice
In-kind(consultancy)
100,000
3 Vista C.B.O. Staff, technical andvolunteerism
In-kind (skilledlabour)
300,000
TOTAL450,000
7. IMPLEMENTATION PLAN AND TIME FRAME
ACTIVITY TARGETBENEFICIARIES
WHERE/WHO WHEN
Contact setting Group leaders ofself help groups
All 4 target areas The first 2 months
Formation of coordinating body
Chosen from selfhelp group leadersespecially women
Kanyunga,Mutunyi, Ntugi andRuiri
3rd month of theimplementation
Establishment of 8drip irrigation
8 self Help groupsidentified from thecommunity
Kanyunga,Mutunyi, Ntugi andRuiri
4th Month of theimplementation plan
Capacity building Community Self Help Groups
All selectedmembers from the4 communitieswith a target of120 participants
The training will bedone the 5th month ofthe project.
Advocacy meetingson food security
continuesmonitoring
All 4 target areas Kanyunga,Mutunyi, Ntugi and
Ruiri.
This exercise will bedone for 6 months and
will kick off from the 4thmonth
Monitoring andevaluation
Kanyunga,Mutunyi, Ntugi andRuiri.
Kanyunga,Mutunyi, Ntugi andRuiri.
The 6th month and 11th
month of the project
8. PLAN TO ENSURE COMMUNITY PARTICIPATION
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Partner (i) Projectplanning anddesign
(ii) Projectimplementation
(iii) In monitoringand evaluatingproject effectivenessand impact.
1. Community
(SHG)
We already haveorganized groupswithin some areaswho are alreadyhaving basic skillson environmentalissues
The existing SelfHelp Groups will becarrying out theactivity theleadership ofsteering committee
Community committeeswill be having monthlymeeting and writereports.
2. GOK(ministry ofwater andnatural
resources)
Very supportiveand always offerstechnical support.
Will be consultedfor technicalsupport and otherconcerns.
Close monitoring will bedone and will ensurethey receive reports onmonthly basis.
3. Vista CBO Helped indocumentation andto broaden the idea
Will ensureactivities are wellimplemented andadvice differentgroups on theground
Has developed propermonitoring tools toensure propermonitoring andevaluation.
9. GENDER ASPECTS; IN PLANNING AND IMPACT ON WOMEN.
COMMITTEE COMPOSITION: Since we understand that empowering womenmeans to empower the whole society or community, the committee formedwith be at the ratio of 1:3 meaning in every man represented there should be3 women. These committees will be the eye of the community and will ensurethat our environments are taken care of.EMPOWERMENT TRAINING: the empowerment training will be gendersensitive and will aim at ensuring women issues are addressed; these issuesincludes and not limited to women vulnerability to HIV/AIDS, firewood, water,heath and other matters affecting women directly or indirectly.SUSTAINABILITY: We will encourage women to establish kitchen gardens,
communal trees nurseries, introduction of improved energy saving jikos etc.
10. RISKS TO SUCCESSFUL IMPLEMENATION AND MITIGATION
MEASURES.
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Area administration officers may not cooperate and become trouble
some to the committees formed, we will ensure to involve the area chief
during the implementation and other relevant bodies.
Expected number to be trained may not be achieved due to issuesrelated to distance and household chores; Training will be done when
there is no much work at the farms and will be done at a centralized
place to ensure availability of participants. This means we will conduct
community based trainings to ensure community members are able to
participate in the training.
Lack of continuity; to ensure the sustainability of this program, the
group will work towards establishing more partnerships with like-minded
organizations, International Development Partners, local communitiesand ministry dealing with a forestation or forestry.
11. PROPOSED EVALUATION PLAN AND INDICATORS.
Activity Who When IndicatorContact setting Target
community,administrativeofficers andcommunityvolunteers
1st month of theprojectimplementation
Photos.
Findings of the datacollected.
Participants list
Formationcommunitycommitteemembers
Communitymembers.
After contactsetting
Number of groupsformed and list ofmembers
List of officials.
Food securityadvocacymeetings
Communitymembers, Projectofficers andvolunteers
Every end of month
Photos.
List of number of people reached.
Records of the numberof meetings bearingdates
Topics covered and by
who
Capacitybuilding
Project officersand consultants
After the trainings Participants lists
Photos
Program
Facilitators copy ofcontractors
Tree planting Project officers, At the end of the Number of trees
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campaigns communityvolunteersselectedcommunitycommittees.
1st and 2nd quarterduring starting ofrainy season
planted.
Lists of peopleparticipating in treeplanting exercise
Formation ofnetwork
Project officers,communitymembers.
After the trainingand then everyend of month
Number of networksformed and list ofmembers
List of officials.
Monthly reports Project officersand community
Every month Bound report, bothfinancial and narrative
Quarterlyreports
Project officers Every end of quarter
Bound report, bothfinancial and narrative
End of projectreports
Project officers At the end of theproject
Bound report, bothfinancial and narrative
BUDGET
Objective Activities Total costof
Activity
(Kshs)
Amountrequested
fromGEF/SGP
(kshs)
Co-financing(kshs)
(mentionsource)
Objective 1
To do contact settingwithin 4 locations andconsultancy withrelevant authorities
Activity 1.1
Data collectionand contactsetting in 4
communities
150,000 150,000 0
Objective 2
To have 8 drip irrigation
tanks installed in 4
locations
Activity 2.1
Installation ofdrip irrigationeach at the costof Kshs.200,000 1,600,000 1,600,000 0
Objective 3
To have 120 communitymembers trained on
food security.Activity 3.1
Food securitytraining 250,000 250,000 0
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Objective 4
To create 4 solid
community network
Activity 4.1
Monthlycoordinating feefor 8 months 160,000 160,000 0
Activity 4.2
Stationeries forthe community 20,000 20,000 0
Activity 4.2
Printing of T-shirts forcommunityvolunteers andfood securitycampaigners. 180,000 180,000 0
Monitoring andEvaluation 10% 236,000 236,000 0
2,596,000 2,596,000 0
I. Project Funding Summary
Funding Source Year 1 Year 2 Total
(Kshs.)
US$
Amount requested from GEF/SGP 2,596,000 0 2,596,000 34,613
Community contributions* 400,000 0 400,000 5,333
Proposing organizationcontributions* 300,000 0 300,000 4,000
Other contributions(GOK) 100,000 0 100,000 1,333
Total Project Cost 3,396,000 0.00 3,396,000 45,280
* We are expecting to community to volunteer services and labour costingKshs.400,000
* Proposing organization will contribute technical support and administration
cost totaling to Kshs.300,000
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Community Contributions:
Source of Contribution Type of
contribution
Committed
or Projected?
Value of
Contribution
Community volunteers
(women and youth)
In-kind Projected 400,000
Total community
contributions 400,000
Proposing Organization Contributions:
Source of Contribution Type of
contribution
Committed
or Projected?
Value of
ContributionVolunteerism/ Skilled labour In-kind Projected 300,000
Total proposing
organization
contributions 300,000
Other Contributions:
Source of Contribution Type of
contribution
Committed
or Projected?
Value of
Contribution
GOK In-kind Projected 100,000
Total contributions 100,000
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II Projected Expenditures:
Expenditure Category Year 1 Year2
Total
Kshs
US$ Percentof total
A. Personnel/Labour 800,000 0 800,000 10,667 23.5%
B. Equipment/Materials 1,60000 0 1,600,000 21,333 47.1%
C.Training/Seminars/Workshops
250,000 0 250,000 3,333 7.3%
D. Contracts (T-shirts) 180,000 0 180,000 2,400 5.3%
E. Other Costs (contactsetting and monitoring)
330,000 0 330,000 4,400 9.7%
F. Incidentals 0 0 0 0 0%
G. Contingency (10%) 236,000 0 236,000 3,147 6.9%
Total Project Cost 3,396,000 0 3,396,000 45,280
Exchange Rate (K Shs/US $): KSHS. @ 75US $
Notes and Remarks: Our project expenses, category A and B takes the highest
percentage because we believe in direct community participation and will ensure
community ownership by giving technical support. We also have in place monitoring
tools that will ensure activities are reported accurately.
IV. Bank Details
Provide information on bank account into which GEF/SGP funds would be deposited:
Account Name/Title: VISTA YOUTH CONSULTANTS C.B.O
Account Number: 063640226101
Bank Name/Address: FAMILY BANK
MERU BRANCH
P.O. BOX 3092 (60200)
MERU
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