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Collections - Kew Gardens
Mark Jackson
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Collections
Collection Databased Not databased Database online?
Herbarium 464,000 specimens 7,000,000? Yes
Fungal Herbarium 577,000 specimens - Part
Living Collection 195,000 accessions - No
Economic Botany 81,000 specimens - No
Microscope Slides 68,000 slides 165,000 No
Seeds 56,000 seed lots - No
DNA 36,000 samples - Yes
http://www.kew.org/collections/index.htm
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Collection Mgt Solutions
• Bespoke solutions for each collection written by internal software team
• Client-server – Sybase/MySQL rdbms– Visual Basic clients– Java-based web clients
• A few packages- CRIS for Herbarium transaction management- Brahms for research and GIS datasets
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Herbarium
BrahmsBrahms
AccessAccess
ExcelExcel
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Global IT Architecture
It’s a mess!
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Issues
• Silos - no shared services, functionality or data• Poor integration: difficult to search; track
material; validate against authority files; can't import data from other collections
• Duplication and variable quality• Maintenance burden and legacy software• Digitisation mountain• Scale of the problem!
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Some Good Things
• We have a lot of stuff – see our website• We have some much-loved systems tailored
to local audiences• We have internal capability and control• We have a plan…
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Future Plan
• Strategic IT Programme– Across the board to improve infrastructure, systems and
information management- New infrastructure and Oracle software suite- Science and Horticulture Systems (SHS) project...
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Expectations of the Workgroup
• Information Exchange and Advice• Collaboration – what is the appetite for…– Level 1: Common standards and processes– Level 2: Sharing of data e.g. duplicates/authority
lists– Level 3: Portals & joint developments– Level 4: Integrated systems and planning
• Think beyond IT!