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Coast Guard MaritimeLaw Enforcement Academy
Case File Preparation
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Coast Guard MaritimeLaw Enforcement Academy
• MLEM Appendix G
• CDAMIO Manual Chapter 9
References
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Coast Guard MaritimeLaw Enforcement Academy
• STATE when a Law Enforcement package is required.
• COLLECT statements and supporting Law Enforcement case package documents.
• COMPLETE Parts I and II of the Law Enforcement checklist.
• ESTABLISH chain of custody.
Objectives
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Coast Guard MaritimeLaw Enforcement Academy
• PREPARE chain of custody documentation.
• CONDUCT a post seizure inventory of a vessel and arrestees.
• COMPLETE post seizure inventory documentation.
• PHOTOGRAPH suspects, evidence and a crime scene.
Objectives
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Coast Guard MaritimeLaw Enforcement Academy
• COMPLETE a photograph log.• SKETCH a crime scene.• TRANSFER custody of arrestees,
evidence and property to another agency.
Objectives
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Coast Guard MaritimeLaw Enforcement Academy
Includes cases that result in:• Seizure of Vessel, Evidence or Contraband• Arrest of persons• Detention of persons for further transfer to another
agency• Recovery of jettisoned contraband
When is a Case File Required?
Any time a civil or criminal case could go to trial in the U.S. or a foreign country
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Coast Guard MaritimeLaw Enforcement Academy
• Seizure of Vessel, Evidence or Contraband• Arrest of persons• Detention of persons for further transfer to
another agency• Recovery of jettisoned contraband
Includes CasesThat Result In:
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Coast Guard MaritimeLaw Enforcement Academy
• A document which provides a detailed account of the entire case.
• It provides the groundwork for U.S. and foreign attorneys to prosecute offenders.
A solid case file can make your case….just as a poor/incomplete one can lose your case!
Case File
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Coast Guard MaritimeLaw Enforcement Academy
When Do You Start Collecting Case File Information?
It may start PRIOR to getting underway! (Msg traffic/tasking, GPS/Radar/Alco-Sensor Calibration Logs..)
It may start PRIOR to the boarding!(Pre-boarding questions, observations, LE info, MISLE)
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Coast Guard MaritimeLaw Enforcement Academy
Who is Responsible?
Responsibility for compiling all evidence and preparation of the case package rests with the seizing/arresting unit
Bottom Line….
The Boarding Officer!
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Coast Guard MaritimeLaw Enforcement Academy
Case File Format
References
MLEM - Appendix G – Includes LE Checklist
CD/AMIO - Chapter 9 – Sample Forms
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Coast Guard MaritimeLaw Enforcement Academy
• Answer the “Big 6” questions:
• Include all potential witness statements
• Factually accurate and thorough!
Statements
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Coast Guard MaritimeLaw Enforcement Academy
• Ensure all forms are COMPLETELY filled out and signed (CG 4100 & CG 4100S)
• All events not already noted on 4100 form documented in remarks section
• All secondary forms are attached to the primary enforcement forms (4100S or EAR/OIR attached to 4100)
Documentation
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Coast Guard MaritimeLaw Enforcement Academy
A cover page should contain:
• Name of the unit
• Date of the seizure or arrest
• Name of the person who prepared the case file
package
• A brief single paragraph synopsis of the case
• And a table of contents listing all enclosures
Cover Page
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Coast Guard MaritimeLaw Enforcement Academy
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Coast Guard MaritimeLaw Enforcement Academy
Table of Contents• Heading with case name and Coast Guard unit
preparing the case file
• Brief paragraph synopsis of case
• All enclosures/sections listed in order and numbered (example Page 01 of XX)
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Coast Guard MaritimeLaw Enforcement Academy
Table of ContentsBM1 Casey Preperation
Concerning the arrest and/or seizure of the master
and/or crewmember/s of the vessel boarded
for a violation on The date it was boarded
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Coast Guard MaritimeLaw Enforcement Academy
• Complete the entire checklist, Parts I and II, as applicable
• Line out and initial empty blanks and/or write “N/A” in each blank
• If entire page is obsolete or “N/A”, include the page with a line drawn from corner to corner with a signature
LE Checklist
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Coast Guard MaritimeLaw Enforcement Academy
John
Sam
uel
N/A
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Coast Guard MaritimeLaw Enforcement Academy
PART I
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Coast Guard MaritimeLaw Enforcement Academy
PART II
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Coast Guard MaritimeLaw Enforcement Academy
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Coast Guard MaritimeLaw Enforcement Academy
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Coast Guard MaritimeLaw Enforcement Academy
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Coast Guard MaritimeLaw Enforcement Academy
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Coast Guard MaritimeLaw Enforcement Academy
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Coast Guard MaritimeLaw Enforcement Academy
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Coast Guard MaritimeLaw Enforcement Academy
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Coast Guard MaritimeLaw Enforcement Academy
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Coast Guard MaritimeLaw Enforcement Academy
• One tag for each piece of evidence
• Each tag is complete and legible
• The Boarding Officer has signed each tag as the seizing officer (Authorized Officer)
• BACK: Purpose – “Permanent Transfer”
Evidence Tags
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Coast Guard MaritimeLaw Enforcement Academy
Evidence Tags
PERMANENTTRANSFER
21 DEC 1987 Special Agent Joe Carro, B.I.C.E.
46 USC 1903
BACK
FRONT
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Coast Guard MaritimeLaw Enforcement Academy
• Identify the case.
• List every item seized as evidence, including evidence tag number.
• Two signatures required:
- Inventory Custodian
- Receiving Agency’s Representative
Evidence Inventory
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Coast Guard MaritimeLaw Enforcement Academy
Post Seizure Inventory
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Coast Guard MaritimeLaw Enforcement Academy
001 Sony Plasma TV 42”, ser#6987h32z Master stateroom002 Furuno G-102 Radar GPS Plotter ser#A4325 Main steering console
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Coast Guard MaritimeLaw Enforcement Academy
Include pictures of:
- Master/Crew/Suspects
- All Evidence
- The Vessel
Photo log sheet and data for each picture
Evidence Photos
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Coast Guard MaritimeLaw Enforcement Academy
• 35mm: Good quality and easy to make copies
• Instant: Immediate feedback on photo quality
• Digital: Immediate feedback on photo quality; Can be downloaded to computer and sent via email.
• 35mm: Unknown at time if picture turned out.
• Instant: Poor quality; No negatives for duplication.
• Digital: Cameras are expensive, rapidly deplete batteries and original photos can be edited
CamerasPros Cons
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Coast Guard MaritimeLaw Enforcement Academy
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Coast Guard MaritimeLaw Enforcement Academy
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Coast Guard MaritimeLaw Enforcement Academy
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Coast Guard MaritimeLaw Enforcement Academy
Name: Saddam Hussein
Location: 6’ x 8’ Spider Hole near Adwar, Iraq
Position: Former President of Iraq
Description: Black/gray hair, full beard, white shirt, black coat
Possessions: $750,000 in 100 dollar bills
Prisoner Data
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Coast Guard MaritimeLaw Enforcement Academy
• Page check and verify Case File is complete• Retain copy of Case File at Unit• Verify identity of Agent receiving the
evidence/suspects. Check their ID• Ensure all chain of custody and property
inventory documents have been signed by receiving agent
• Advise Agent about status of Miranda Rights
Transfer Custody
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Coast Guard Maritime Law Enforcement School
Crime Scene Sketch
Use a Legend
Indicate Measurements
Indicate Whether or Not it is to Scale
Label!
Location of Evidence/Crime Scene
Neat and easy to read
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Coast Guard Maritime Law Enforcement School
Crime Scene Sketch
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Coast Guard MaritimeLaw Enforcement Academy
3
B
9mm Uzi ser#65439a found
Engine Space
Fwd bilge access
Location where narcotics found
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Coast Guard MaritimeLaw Enforcement Academy
Rights Advice
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Coast Guard MaritimeLaw Enforcement Academy
Other Information
• Unit Logs
• Field Notes
• L/E SITREPs / Messages (Non-classified)
• Chartlet of the area
• Copy of Vessel documentation/registration, prisoner identification papers, fisheries log books, etc…
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Coast Guard MaritimeLaw Enforcement Academy
BOC Case File Submission
Each Team will submit a complete case file package for their Criminal Law Evaluation
Boarding.
Be thorough and accurate….
You will be issued a summons to appear in a Federal court to testify about your case, based
on your submitted case file package during Court Day.