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Change in Emphasis:The Optimized Print Collection
Carol A. Mandel
Dean, Division of Libraries
2010 RLG Partnership Annual Symposium: When the Books Leave the Building
Chicago, June 2010
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Change in Emphasis: The Optimized Print Collection
The NYU perspective on library stacks: “small is beautiful” and “less is more”
• Campus size constraints
• Demand for library seats (48% increase in main library use in last 5 years)
• Nature of current library use
• Cost of offsite storage
• A paper-less library in Abu Dhabi?
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21st Century Research Commons Space Portfolio
Research Hub: Services, technology, interactions with experts & groups
Graduate Exchange: Informal “watercooler,” decompress, exchange ideas, serendipity, interdisciplinary
Writers Rooms: Subscribed spaces for intense concentration
Bobst Renovation Phase II
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21st Century Research Commons Space Portfolio
Grad-only rooms: Quiet, community standards for intense work
Grad-only collaborative rooms: Group “study” rooms, equipped with technology for sharing project work
Intra-stacks and contemplative seating for all users: traditional, with sensitivity to light, acoustics, comfort, electric outlets
Bobst Renovation Phase II
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Change in Emphasis: The Optimized Print Collection
Key assumption:
High use books belong in the library stacks, but low use books do not (if they can be made readily available in another way).
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Change in Emphasis: The Optimized Print Collection
Emerging assumption:
Low use books do not need to be retained (in one’s own storage facility) if they can be made readily available another way.
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Change in Emphasis: The Optimized Print Collection
Onsite stacks
Shared repository
Low use Offsite
repository
Trusted system
Remove from stacks Remove from local collection
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Change in Emphasis: The Optimized Print Collection
Trusted systems for shared print journal repositories are emerging (e.g. WEST)
• Scope and vision agreement• Retention agreements• Service agreements• Validation of content• Centralized or distributed?
(See ARL may 2010 presentation by Lizanne Payne)
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Change in Emphasis: The Optimized Print Collection
• Overlap in holdings that are low use
• Accessibility vs. “last copy” preservation
• Trust and validation via: Agreements? Numbers? Best practices?
Trusted/feasible systems for shared print monograph repositories are being explored.
Issues include:
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Key assumption:
Low use can be defined by evidence from circulation and in-house use patterns.
Change in Emphasis: The Optimized Print Collection
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Emerging assumption:
Low use can be expected when a digital version is available to substitute for many/most needs.
Change in Emphasis: The Optimized Print Collection
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Expanding the candidate print volumes for low use through:
• Digitization Public domain Hathi assurance of preservation and access
• Backfile licensing Product availability Enduring access Appropriate terms
Change in Emphasis: The Optimized Print Collection
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Change in Emphasis: The Optimized Print Collection
Onsite stacks
Shared acquisitions
Shared print
repository
• Predict low use print• Print packaged with
e-book licenses
Thinking Prospectively in a Collective Environment
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• Buy print when it is the only or best way to meet known needs Is “just in time” enough for unknown needs?
• Maximize the acquisition and use of e-versions POD EBM Work around consumer e-book readers
• Maximize (or optimize) the use of flagship library print collections Material may be in use cost and time of delivery
Thinking Prospectively in a New Library: Optimizing Print
Change in Emphasis: The Optimized Print Collection
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Change in Emphasis: The Optimized Print Collection
We can build new and better models for:
• Shared print repositories
• Shared acquisitions
• Access to digital book content
• Interdependent collections
• Optimal user space
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