Village of Downs 211 S. Seminary, PO Box 18
Downs, IL 61736-0018 Voice/Fax: 309-378-3221
Email: [email protected] Website: www.VillageOfDowns.org
Mayor, Village Board and Clerk
President/Mayor
Public Safety/Services/ President Pro Tem Public Works Streets Building Finance
Parks/Youth Center/Food Pantry Clerk
Mike James Maureen Roach Paul Messamore Danny Lush Mary Goveia Open Peggy Keylin Julie James
Other Positions and Committee Chairs Police Chief Public Works Superintendent Treasurer/Budget Officer/TIFAdminstrator Zoning Enforcement Zoning Board Chairperson Josh Dingler Kevin Whitehouse Julie Bakewell Lyndall Cuba Linda Bowman
Re:EventDonation,Ad&SponsorSolicitationDearBusinessOwner/Manager/Resident/TVCommunity,In2013,IcreatedanEventsCommitteemadeupofTri-Valleyresidents.Thecommittee’smissionwastoprovideamixofeventswithintheVillageofDownsthatwouldattractsurroundingsubdivisionsandcommunitiesintotheVillage.Theirgoalsweretocreateaplan,budgetwithpositivecashflow,andsolidfoundationforthefuture.IalsocreatedafundwhichwillbededicatedONLYtoVillageevents.Withthisfundbeingdedicatedforthisspecificpurpose(publicuse)withinatax-exemptentity,yourdonationistaxdeductible.Also,foranydonationoradof$50andover,youwillberecognizedwithintheprintedmaterialforalleventsthroughouttheyearifreceivedbeforeeacheventsprintingdeadline.ThefullEventPlanisavailableonlineatwww.VillageOfDowns.org,butbelowIhaveprovidedyouwithaquicksummaryofourplannedevents.Todonateorsponsoranactivity/event,pleasewriteacheckpayabletothe“VillageofDowns”andspecify“EventFund”inthememo.Ifapplicable,alsoindicatewhichfundtoapplyitto.Wewillsendyouareceiptofyourdonation/ad/sponsorifrequestedoritisover$250.
1) GarageSaleDays(May6&7;June3&4)-$0expensebudget2) DooleyParkCarShow(May21,RainoutMay22)-$1,200expensebudget3) VillageCleanupDay(June4)-$400expensebudget4) New–MoviesinthePark(June25(NightattheMuseum),July23(FindingNemo),August27(Goonies))-$300+
pernightdependingonmovie5) IndependenceDaysCelebration-$15,100expensebudget
a. FreedomRun&Walk(July2)b. IndependenceDay(July4)
6) DownsFrightFest(AllOctoberStarting2ndSaturday)-$7,015expensebudget7) ChristmasinDowns(AllDecember,CookieswithSantaDec10)-$3,800expensebudget8) EasterBreakfastandEggHunt(March20,2016)-$300expensebudget
Isincerelythankyouforyourconsiderationandanysupportthatyouarewillingtoprovideeitherbymonetarydonationand/orvolunteering.Sincerely,MikeJames,Mayor
DownsEventDonation/Ad/SponsorOrderFormPleasereturnformalongwithcheck,payabletoVillageofDownsandputEventFundinthememo,to:VillageofDowns,211S.SeminarySt.,POBox18,Downs,IL61736.Youmayplaceformandpaymentinthe24hourdropboxattheVillageHall.Pleaseemailadvertisementbusinessinformationandlogotomayor@VillageOfDowns.org.QuestionscontactDownsVillageHall309-378-3221.*TheFreedomRunSponsorT-ShirtdeadlineisJune19,2016.BusinessName:________________________________________________________________AdvertisementContact:___________________________________________________________Phone:____________________________Emailaddress:_______________________________EventBookletwithadvertisements:
□ 2-Fullpage$250(8.5inx5.5in)□ Fullpage$150(8.5inx5.5in)□ Halfpage$100(4.25inx5.5in)□ BusinessCards(1/4page)$50(3x2)
EventsDonation□ $250Event:____________________□ $100Event:____________________□ $50Event:____________________□ Other:$_____Event:____________________
Sponsorships:June25orJuly23orAugust27,2016(chooseyourMovietoSponsor)–MoviesinthePark
□ $300PlatinumMovieSponsor–Noothersponsorforthechosenmoviewillbeallowed.2-Fullpageadinbookletfortheyear,businesscanprovideanyadvertisingmaterialorbannertobepostedatDooleyParkPavilionandtheirsponsorshipwillbeannouncedatthemovie.
□ $200GoldMovieSponsor–Fullpageadinbookletfortheyear,businesscanprovideanyadvertisingmaterialorbannertobepostedatDooleyParkPavilionandtheirsponsorshipwillbeannouncedatthemovie.
□ $100SilverMovieSponsor–Halfpageadinbookletfortheyear,businesscanprovideanyadvertisingmaterialtobepostedatDooleyParkPavilionandtheirsponsorshipwillbeannouncedatthemovie.
□ $50BronzeSponsorship–Businesscardadinbookletfortheyear.July2,2016–5kFreedomRunraceand1milewalk
□ $100FinishLinesponsorship–Provideshalfpageadinbookletfortheyear,nameonthet-shirt,inapostcardadvertisementintheregistrationpacket,aswellasthebusinesshastheopportunitytopostabannerattheFinishLineandtheirsponsorshipwillbeannouncedthroughouttheraceevent.
□ $100Breakfastsponsorship–Provideshalfpageadinbookletfortheyear,nameonthet-shirt,inapostcardadvertisementintheregistrationpacket,thebusinesshastheopportunitytopostabannerattheBreakfastandtheirsponsorshipwillbeannouncedthroughouttheraceevent.
□ $50RaceSponsorship–Providesbusinesscardadinbookletfortheyear,nameonthet-shirt,inapostcardadvertisementintheregistrationpacket,andannouncedattheraceevent.
□ $25SignSponsorship–ProvidesnamelistedonthecoursesignsJuly4,2016
□ $100Fireworks–Halfpageadinbookletfortheyear,businesscanprovideanyadvertisingmaterialorbannertobepostedatDooleyParkPavilionandtheirsponsorshipwillbeannouncedpriortofireworks.
□ $100Entertainment–Halfpageadinbookletfortheyear,businesscanprovideanyadvertisingmaterialorbannertobepostedatbandorDJlocationandtheirsponsorshipwillbeannouncedbythebandorDJ.
□ $100SandVolleyball–Halfpageadinbookletfortheyear,businesscanprovideanyadvertisingmaterialorbannertobepostedatvolleyballcourt.
□ $1003-on-3Basketball–Halfpageadinbookletfortheyear,businesscanprovideanyadvertisingmaterialorbannertobepostedatbasketballcourt.
