Download - Centennial Year Related Expenses 11-02-15
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CITY OF CARMEL-BY-THE-SEA
AGENDA BILL
TO: Honorable Mayor and Members
of
the City Council
Douglas
J
Schmitz, City Administrator
FROM: 2016 Centennial Committee
AB 1047
November 2 2015
Consent Calendar
SUBJECT: Adoption
of
a Resolution of the City Council
of
Carmel-by-the-Sea appropriating 40,000
for Centennial Year related expenses.
AMOUNT OF EXPENDITURE 40,000
AMOUNT BUDGETED 80,000
APPROPRIATION REQUIRED 40,000
RECOMMENDATION
Adopt a resolution of the City Council of Carmel-by-the-Sea appropriating 40,000 f
or
Centennial Year
related expenses.
SUMMARY
The Centennial Committee has selected up to three dozen varied items to market and sell as souvenirs
for the City's 1
OOth
birthday. These will be sold primarily online throughout 2016 and possibly as early
as this holiday season. The Committee proposes to work through Inner Workings (www.inwk.com
,
located in Ryan Ranch, which will purchase, sell and mail the items to online customers . This 40,000
request will enable the purchase
of
the initial stock
of
items, with profits returning to the City
to
offset
costs.
Of
the original 40,000 approved for this FY, only about 1,000 has been spent to date. It
is
anticipated that additional expenditures this FY will include graphic design, printing and hanging
of
street banners, down payments for parade items and lunch after the parade.
In
addition to sponsorships (the Committee is
in
contact with four potential sponsors so far
,
the
Committee felt the sale of souvenirs would be another way to offset costs
of
the October Centennial
parade and related events.
Originally the Committee
s
thoughts about Centennial souvenirs had us finding an empty store front
where we could sell merchandise with volunteer salespersons. The Committee worked with two
members
of
the community who had experience in this field and who helped us initially comb
catalogues and make lists
of
possible items. They strongly urged the Committee not to seek to sell
those items in a store front, but to handle all sales online . While some
of
the Committee had
experience with such sales on a short-term seasonal basis , the thought
of
sustaining a store front effort
operation on a year-long volunteer basis was overwhelming.
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In business since 2002, Inner Workings (INWK) is a global operation. They are known in the loca l
marketplace having supplied goods and services for the Pebble Beach Co. and a number
of
big events
held locally.
The funds Council authorizes will purchase the stock for around 30 items to be sold via the Centennial
website which will be linked to INWK.com. They will fill and ship orders from their Ryan Ranch
warehouse and bill the City monthly for freight and sales tax and give us a report on sales and provide
inventory management. The buyer will purchase
by
credit card via a PayPal account we wi
ll
have to
establish.
Sales will continue throughout the year and it is our hope, as fledging entrepreneurs, to make money to
offset some if not all of the expenses
of
this year-long celebration.
In summary, this 40,000 is an advance to purchase merchandise for a year-long sales effort. The
already budgeted 40,000 will be needed for expenses
in
this FY as outlined on page 1, Summary
paragraph.
STAFF COMMENT
The 2015/2016 Budget contains 80,000 for centennial related expenses. 40,000 is designated for
advance payment for parade, banner, etc. expenses. The remaining 40,000 is for City Board and
Commission projects and programs. The requested 40,000 for souvenirs is in addition to the already
appropriated 80,000. he proposed source
of
funding, the Special Event Deposit Fund, has a
balance of 72,000.
PRIOR CITY COUNCIL ACTION
N/A
ATTACHMENTS
1 Resolution authorizing the appropriation of 40,000 for Centennial Year related expenses.
2. Merchandise to be sold as Centennial souvenirs
/
Date
A
DJ;/. s
APPROVED
Douglas J c h m ~ City Administrator
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ATTACHMENT- 1
CITY COUNCIL
CITY OF CARMEL-BY-THE-SEA
RESOLUTION 2015-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL BY THE SE
APPROPRIATING 40,000 FOR CENTENNIAL YEAR RELATED EXPENSES
WHEREAS, CBTS will celebrate its centennial in 2016; and
WHEREAS, a Centennial Committee has been appointed; and
WHEREAS, the Committee desires to purchase souvenirs which will be will sold to
commemorate the centennial year; and
WHEREAS, the Committee seeks an advance appropriation from the Council to
purchase said souvenirs and the receipts from said sales will e returned to the City;
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF
CARMEL BY THE SEA DOES:
Authorize the appropriation o $40,000 from the Special Events Deposit Fund 50-24050-0684
for the advance sale
o
souvenir merchandise and directs that the receipts from the purchase of
such merchandise shall be returned to the Special Events Deposit Fund.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY
THE-SEA on this 2nd day o November 2015 by the following roll call vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
SIGNED: ATTEST:
Jason Burnett, Mayor Ashlee Wright, City Clerk
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ATTACHMENT 2
3 Grill Plate
Quantity : 100 $16.00 each
50024 Zipper Pet Bowl
(50) Green with White Imprint
(50) Blue with White Imprint
Quantity: 100
.80 each
Set up: $65.00
50050 Brown
Dog
Trash Dispensers with Black Imprint
Quantity: 150 $2.75 each
Set up: $65.00
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#20690 White 10 Fold Up Frisbee with a 4-Color Imprint
Quantity: 150 $2.25 each
Set up: $100.00
#20690P Black Nylon Pouch with White Imprint
Quantity: 150 $0.65 each
Set up: $65.00
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LF21 Chrome Plated Solid Brass License Plate Frames
Quantity: 50 $33.50 each
Quantity: 100 $32.00 each
9325 Silver Plate Coaster, Engraved (photo attached)
Pouch with a 1-Color Imprint
Quantity: 100 $10.00 each
Plate Set up: $65.00
Pouch Set up: $50.00
W-16 16oz Wine Glass with a Satin Etched Imprint
Quantity: 144 $4.00 each
Set up: $50.00
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12oz Carlo Stoneware Glaze Gloss Cream Inside with Gloss Cream Imprint
(72) Oat
(72) Teal
(72) Olive Green
(72) Winter Blue
Quantity: 288
Set : 50.00
3.99 each
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4803 20oz Pub Glass with a Satin Etched Imprint
Quantity: 144
Set up: $50.00
'
UN
SOLUT ONS
$3.29 each
79761 Maui Gripper with Black Imprint
Quantity: 48 $8.99 each
Set up: $65.00
SV99PE 24oz Foldable Water Bottle with a 1-Color Imprint
Quantity: 150 $2.89 each
Set up: $65.00
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5800 28oz White Collapsible Bottle with a 4-Color Imprint
Quantity: 100 $2.75 each
Set up: $160.00
~ T U K E R S
~ ~ T O e n t n
Weatslde bapttr
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NFP-2000 Green Outdoor Plaid Blanket wit Embroidered logo on Pocket
Quantity: 72
Set up: 150.00
14.98 each
VITA Blue Shoulder Tote wit a 4-Color Imprint
Quantity: 250 6.85 each
Quantity: 500 6.60 each
Quantity: 1,000 6.15 each
(9-week production time)
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F8 Khaki 2-Pocket Apron with Embroidered Logo
Quantity: 50 12.85 each
Set up: 150.00
PM-712 Vintage Peppermill with Logo Etched in Wood (photo attached)
Quantity: 5 22.85 each
Set up: 65.00
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MQK00001 White
Men s
Polo 100% Cotton Pique, Embroidered Left Chest
Quantity: 72 18.00 each
Set up: 150.00
LQ OOOO
1 White Ladies Polo 100% Cotton Pique, Embroidered Left Chest
Quantity: 72 18.00 each
Set up: 150.00
C-TAP-RG Regular 50x60 Woven Tapestry Throw
Quantity: 25 43.95 each
Quantity: 50
Quantity: 100
40.35 each
37.25 each
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LllOBlack Magnetic Utility Light with Blue Trim and White Imprint
Quantity: 50 13.00 each
Set up: 65.00
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FL88 Halo Dual Output LED Light
Quantity: 50
Set up: 65.00
9.50 each
809-A 1010 Ultra Ply
Y
Fold Greek Key Beverage Napkin with a 4-Color Imprint
Quantity: 19 cases (28,500 minimum) 101.45 per case
LP101 Terracotta Adams Hat Embroidered
Quantity: 144 11.50 each
LP
1 1
Caribbean Blue Adams Hat Embroidered
Quantity: 144
Set up: 150.00
11.50 each
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C827 Black High Bean Cap Embroidered
Quantity: 48 $21.55 each
Set up: $150.00
949 White Long Sleeve T-Shirt with a 4-Color Left Chest 1-Color Left Sleeve Imprint
Quantity Total: 72
Size: S-XL $13.00 each
Size: XXL $14.25 each
374L White Ladies Lightweight Long Sleeve T-Shirt with a 4-Color Left Sleeve Imprint 1-Color Left Sleeve
Imprint
Sizes: 18-S 18-M -L 18-XL
Quantity: 72 $11.90 each
Set up: $40.00 x 6
980 Light BlueT-Shir t with a 4-Color Left Chest Imprint
Sizes: 6-M 24-L 24-XL 12-XXL 6-XXXL
Total Quantity: 144
Sizes S-XL
$5.60 each
Size XXL
$9.05 each
Size XXXL $10.75 each
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980 Heather Grey T -Shirt with a 4-Color Left Chest Imprint
Sizes: 6-M 24-L 24-XL 12-XXL 6-XXXL
Total Quantity: 144
Sizes S-XL
Size XXL
SizeXXX
$5.60 each
$9.05 each
$10.75 each
780B Youth Heather Grey with a 4-Color Full Chest Imprint
Sizes: 12-S 12-M 2-L 12-XL
Quantity: 48
$5.40 each
Set up: $40.00 x 5
780L Ladies Key Lime T-Shirt with a 4-Color Left Chest Imprint
Sizes: 8-S 18-M 18-L 18-XL
Quantity: 72
$6.30 each
780L Heather Grey T-Shirt with a 4-Color Left Chest Imprint
Sizes: 8-S 18-M 18-L 18-XL
Quantity: 72 $6.00 each
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3321 White Toddler Shirt with a 4-Color Left Chest Imprint
Sizes: 9-2T 9-3T 9-4T 9-5/6
Quantity: 36
$6.00 each
Set up: $40.00 x 5
Freight Sales Tax: Not included
in
the above price
Production: Approximately
7 1
0 business days (on most items) after receipt o your order and artwork approval
A quotation not accepted within thirty (30) days is subject to review.