Calendar Browser is a groupware used for booking all kinds of resources within an organization.
Calendar Browser is installed on a file server and in a new public folder or shared mailbox, and only a minimal client installation is needed.
Welcome to the show!Peter KalmströmCEO kalmstrom.com Business Solutions
Introduktion
www.kalmstrom.com Calendar Browser works with Microsoft Outlook 2007 and above
Let’s start with the part that the users will see. If they are familiar with Microsoft Outlook they will quickly learn to use Calendar Browser.
In this slide show I will talk about booking rooms, but anything that is booked within an organization – cars, equipment, personnel – can be booked through Calendar Browser. The application can also be used for viewing people’s calendars.
User Interface
Calendar Browser works with Microsoft Outlook 2007 and abovewww.kalmstrom.com
Show several resource calendars
Calendar Browser is Integrated in Outlook
www.kalmstrom.com Calendar Browser works with Microsoft Outlook 2007 and above
The Calendar Browser buttons in the Calendar ribbon
Enter date, time and number of seats if applicable
Click to open a dialog where you can search free resources
Find Resource
Calendar Browser works with Microsoft Outlook 2007 and above
Click to see a description
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Click New to open an appointment in the selected calendar at the selected time
Each resource can be described with text and
images
Click the Description button to open a dialog with a
description of the selected resource
See resource
Calendar Browser works with Microsoft Outlook 2007 and abovewww.kalmstrom.com
See Resource
The resource calendar
Select a project or use this dropdown for something else
The Booking Appointment
The booking appointment is a normal Outlook appointment,
but with some ”extras”
Calendar Browser works with Microsoft Outlook 2007 and abovewww.kalmstrom.com
Book Supplies
Comment your order here.
Calendar Browser works with Microsoft Outlook 2007 and abovewww.kalmstrom.com
Name and date are filled out
automatically
Select among the admin
defined supplies
Group calendars by making several installations.
Each user selects what groups should be shown in her/his Outlook. That way the users only see the groups they really need.
Settings
Calendar Browser works with Microsoft Outlook 2007 and above
Calendar Grouping
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Now I will show you what happens ”behind the scene” – i.e. in the Administrator settings. They are reached by the Manage button or by running the file CBAdmin.exe in the root file folder.
I show the possibilities. You can best judge what features you should take advantage of and how they can be used for booking resources within your organization. Let’s continue!
Settings
Calendar Browser works with Microsoft Outlook 2007 and above
The Admin Settings
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View options for the
Overview.
Double-bookings – never again!
Uncheck to hide these
buttons from the users
Customize Calendar Browser for your
organization.
Calendar Browser works with Microsoft Outlook 2007 and above
Configuration
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The Booking summaries show all bookings with their “host” and
“attendees” for a selected day.
Calendar Browser works with Microsoft Outlook 2007 and above
Extra Booking Information
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If you check the Extra booking info box, two new tabs
and a new Overview option will be shown.
When booking a resource, users can select the name of the “host” and “attendees”. Additional info about company, department or e-mail entered in the settings will be displayed automatically.
Fill out or paste “Hosts” and “Attendees”. These default
captions may be changed into anything that suits your
organization.
Calendar Browser works with Microsoft Outlook 2007 and above
Extra Booking Information
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Add or remove calendars
The WYSIWYG .html editor makes it easy to create nice
resource descriptions.
Add an image to be shown in the
overview.
Calendar Browser works with Microsoft Outlook 2007 and above
Resource Calendars
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The different project colors are applied in the overview.
The word “Project” can be changed to anything
that suits your organization.
”Projects”
By default the projects are saved in Outlook.
If you already have projects in a database,
use that option and they will be loaded
automatically.
Calendar Browser works with Microsoft Outlook 2007 and abovewww.kalmstrom.com
Specify supplies that might be needed with
the resources, and define the cost for each
item.
Extras with Auto-Notifications
Calendar Browser works with Microsoft Outlook 2007 and abovewww.kalmstrom.com
Check this box and add e-mail addresses, and notifications
about supply bookings will be sent automatically to the
responsible persons
The HTML editor makes it easy to change the default notifications
template.
Specify place settings for the users to select from
Place Settings
Calendar Browser works with Microsoft Outlook 2007 and abovewww.kalmstrom.com
The users can choose among the admin
specified place settings when they book supplies
Specify text to be filled into all new appointments
The template comes up in the new appointments
New Appointment Template
Calendar Browser works with Microsoft Outlook 2007 and abovewww.kalmstrom.com
Select resource that should be booked automatically together
with the resource in the left hand column
Auto-Booking
Calendar Browser works with Microsoft Outlook 2007 and abovewww.kalmstrom.com
The Calendar Browser Overview gives a summary of resources and of the scheduling of team members. The size of the Overview window adapts to the screen, so it is possible to show it on a wide screen and not only in the computer.
Open the Overview via the ribbon Overview button or by running the file CBOverview.exe in the root file folder.
Hope you are still with me!
The Overview
Calendar Browser works with Microsoft Outlook 2007 and abovewww.kalmstrom.com
Timeline View
Calendar Browser works with Microsoft Outlook 2007 and abovewww.kalmstrom.com
Select time period
Click on a booking to see more details
Current time
Click on a free time to add a booking
Day View
Calendar Browser works with Microsoft Outlook 2007 and abovewww.kalmstrom.com
Move the cursor over a booked time to see booking
details
Week III gives very detailed reports
Workweek III
Calendar Browser works with Microsoft Outlook 2007 and abovewww.kalmstrom.com
Filter the bookings
Month View
Calendar Browser works with Microsoft Outlook 2007 and abovewww.kalmstrom.com
The Day list view shows occupancy and activities of the separate resources on
the selected date
Day List
Click the + signs to see
supplies
Calendar Browser works with Microsoft Outlook 2007 and abovewww.kalmstrom.com
The Appointments Report gives a list over occupancy
and activities of the separate resources
Appointments Report
Choose the Orders Report if you only
want to see bookings that has supplies
ordered
Calendar Browser works with Microsoft Outlook 2007 and abovewww.kalmstrom.com
Select one day within the date
range if you don’t want to see the whole
range
Bookings and orders can be studied with the integrated Excel reports. There are many different, pre-defined reports, and as all the standard Excel features may be used in the reports they will give you a lot of useful information about passed resource usage.
Also custom reports can be created and just like the default ones they are updated each time you run the Archive tool. Let’s go to the last part!
Excel Reports for Statistics
Calendar Browser works with Microsoft Outlook 2007 and abovewww.kalmstrom.com
Use the file CBArchive.exe in the Calendar Browser server folder to copy old appointments to a database. Then you can study them closely and in many different ways in the Excel reports.
Select period and resources to study.
Archive
Calendar Browser works with Microsoft Outlook 2007 and abovewww.kalmstrom.com
The selected appointments are copied to an Access or
SQL Server database.
Two reports files are placed in the Calendar Browser server folder.
All the Excel features can be used
The reports are reached by the links or by the tabs below.
Excel Reports
Calendar Browser works with Microsoft Outlook 2007 and abovewww.kalmstrom.com
Use the Pivot Table Field List to get more options
Excel Reports ‒ Pivot
Calendar Browser works with Microsoft Outlook 2007 and abovewww.kalmstrom.com
All the fields can be dragged and dropped to show data in different ways.
Use all the Excel features to get nice graphs. We have made sure
the statistics behind them is correct.
Excel Reports ‒ Chart
Calendar Browser works with Microsoft Outlook 2007 and abovewww.kalmstrom.com
Changes in the pivot table are reflected into the chart and vice versa.
Thank you for watching this slide show!
At www.kalmstrom.com you may download the full version of the Calendar Browser and evaluate it for 30 days before you decide if you want to use it.
On the website you will also find the User and Administrator Manuals, the Calendar Browser video demonstrations and information on how to subscribe to Calendar Browser.
More Info
Calendar Browser works with Microsoft Outlook 2007 and abovewww.kalmstrom.com