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Each book in the GO! Seriesis designed to be kept beside your computer
as a handy reference, even after you have completed all the activities.
Any time you need to recall a sequence of steps or a shortcut needed to
achieve a result, look up the general category in the alphabetized listing
that follows and then find your task. To review how to perform a task,
turn to the page number listed in the second column to locate the step-
by-step exercise or other detailed description. Additional entries without
page numbers describe tasks that are closely related to those presented
in the chapters.
Word 2003 Task Guide
115
Word Task Page Mouse Menu Bar Shortcut Menu Shortcut Keys
Align, center 248 on Formatting toolbar Format | Paragraph | Indents Right-cl ick, Paragraph | C +Eand Spacing tab, Alignment Indents and Spacing tab,
Alignment
Align, justify 248 on Formatting toolbar Format | Paragraph | Indents Right-cl ick, Paragraph | C +Jand Spacing tab, Alignment Indents and Spacing tab,
Alignment
Align, left 248 on Formatting toolbar Format | Paragraph | Indents Right-cl ick, Paragraph | C +land Spacing tab, Alignment Indents and Spacing tab,
Alignment
Align, right 248 on Formatting toolbar Format | Paragraph | Indents Right-cl ick, Paragraph | C +Rand Spacing tab, Alignment Indents and Spacing tab,
Alignment
Arrow, insert 347 on Drawing toolbar Format | Auto-Shape| Colors Right-click arrow, Format |and format and Lines tab AutoShape
AutoComplete, 196 Begin typing theuse first few letters of
a month (or otherAutoCompletetext); when aScreenTip displays,press J
AutoCorrect, 283 Tools | AutoCorrect Options |record entries AutoCorrect tab
AutoCorrect, 286 Type shortcut textuse shortcuts and press J,
s, or F,or add punctua-tion mark
AutoFormat, 384 on Tables and Borders Table | Table AutoFormat Select table, r ight-click, Tabletable toolbar AutoFormat
AutoShape, 349 on Drawing Insert | Picture | AutoShapesinsert toolbar
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Word Task Page Mouse Menu Bar Shortcut Menu Shortcut Keys
AutoText, insert 288 Insert | AutoText Begin typing thefirst few letters ofAutoText text;when a ScreenTipdisplays, pressJ
AutoText, insert in 281 on Header Insert | AutoTextheader or footer and Footer toolbar
AutoText, 288 Tools | AutoCorrect Options | Select, A + 3record entries AutoText tab
Border, add to 433 on Formatting toolbar Format | Borders and Shading |paragraph Borders tab, Box
Border, insert 426 Format | Borders and Shading |custom Borders tab, Custom
Browse, select 463 on vertical scroll bar,browse object select object on palette,
use for next object
Browse, by 463 on vertical scroll bar, Edit | Go To, Comment C +Gcomment
Browse, by edits 463 on vertical scroll bar,
Browse, by 463 on vertical scroll bar, Edit | Go To, Endnote C +Gendnote
Browse, by field 463 on vertical scroll bar, Edit | Go To, Field C +G
Browse, by 463 on vertical scroll bar, Edit | Go To, Footnote C +Gfootnote
Browse, by graphic 463 on vertical scroll bar, Edit | Go To, Graphic C +G
Browse, by heading 463 on vertical scroll bar, Edit | Go To, Heading C +G
Browse, by page 463 on vertical scroll bar, Edit | Go To, Page C +G
Browse, by section 463 on vertical scroll bar, Edit | Go To, Section C +G
Browse, by table 463 on vertical scroll bar, Edit | Go To, Table C +G
Browse, find 463 on vertical scroll bar, Edit | Find C +F
Browse, go to 463 on vertical scroll bar, Edit | Go To C +G
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Bulleted list, create 271 on Formatting toolbar Format | Bullets and Select text, right-click,BulletsNumbering and Numbering
Bulleted list, 276 Select list, Format | Bullets and Select list, right-click,Bulletscustomize Numbering | Bulleted tab; select and Numbering | Bulleted tab;
style and then click Customize select style and then click
Customize
Clip art, insert 334 on Drawing toolbar Insert | Picture | Clip Art
in task pane and thenclick Clip Art
Clip art, resize 341 Drag sizing handle Format | Picture | Size tab Right-click image, FormatPicture | Size tab
on Picture toolbar
Clip art, wrap text 338 on Picture toolbar Format | Picture | Layout tab Right click image, Formataround Picture | Layout tab
on Drawing toolbar,Text Wrapping
Clipboard, clear 451 in Clipboardtask pane
Clipboard, clear 458 Click arrow next to item in Right-click item in Clipboard,individual items Clipboard, click Delete Delete
Clipboard, collect 451, 458 Display Clipboard task pane, Collect objects on Clipboard Display Clipboard; right-click C +C (copy)and paste using Edit | Copy; Edit | Cut; objects in document, Copy or or
or multiple objects; then paste in new location Cut;right-click objects in C +X (cut)in new location(s), click objects Clipboard and Pasteon Clipboard to paste
or
Clipboard, collect 454 Display Clipboard, Collect objects on Clipboard Display Clipboard; right-click C +C (copy)from other document selections to using Edit | Copy; Edit | Cut objects in documents, ordocuments Clipboard Copy or Cut C +X (cut)
Clipboard, display 451 in any task pane and Edit | Office Clipboard C + 1, andtask pane then click Clipboard click Clipboard
C +C twice
Close, document 454 on menu bar
Close, file 210 on menu bar File | Close C + 4 orC +W
Close, header 188 on Header and Footeror footer toolbar
Double-click in text area ofdocument
Word Task Page Mouse Menu Bar Shortcut Menu Shortcut Keys
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Word Task Page Mouse Menu Bar Shortcut Menu Shortcut Keys
Close, print 196 orpreview
Collect and paste, 451, 458 Display Clipboard task pane, Collect objects on Clipboard Display Clipboard; right-click C +C (copy)multiple selections using Edit | Copy; Edit | Cut; objects in document, Copy or or
or multiple objects; then paste in new location Cut;right-click objects in C +X (cut)
in new location(s), click objects Clipboard, Pasteon Clipboard to paste or
Columns, balancing 431 Insert | Break, Continuousbreaks
Columns, change 428 on Standard toolbar Format | Columnsnumber
Columns, insert 431 Insert | Break, Column breakbreak
Copy 264 on Standard toolbar Edit | Copy Right-click selected text, Copy C +C
Create, new 195 Start Word (opens blank File | New C +Ndocument
document) on Standardtoolbar
Click Create a newdocumentin Getting Startedtask pane
Click Blank documentinNew Document task pane
Create, new folder 190 in Open or Save Asdialog box
Create, new table365 on Standard toolbar Table | Insert | Table
Cut261, 266 on Standard toolbar Edit | Cut Right-click selected text or C +X
object, Cut
Date and time, 282 on Header and Insert | Date and Time A + V +Dinsert in header Footer toolbar andor footer A + V +T
Delete, text 201, 259 Edit | Clear | Contents Y or X
Display, ScreenTip 175 Point to a screen element
Display, toolbar 166 View | Toolbars Right-click any toolbar, clicktoolbar name
Display/hide, 171 View | Task Pane C + 1task pane
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Document, create 195 Start Word (opens blank File | New C +Nnew (opens blank document)
on Standard toolbar
Click Create a new document
in Getting Started task pane
Click Blank document inNew Document task pane
Document, save 196 File | Save C +S
Drag-and-drop, 266 Tools | Options | Edit tabturn off/on
Drawing canvas, 344 Tools | Options | General tabhide
Em dash, insert 290 Insert | Symbols | Special A + C +Characters tab
Endnote insert 292 Insert | Reference | Endnote A + C +F
Exit Word 193 File | Exit A + 4
File, close 210 on menu bar File | Close
Find and replace 257 on Select Browse Object Edit | Replace C +Htext palette and then click
Replace tab
Folder, create new 190 in Open or Save Asdialog box
Font, apply style 209 Format | Font, Font style Right-click and then click Font C +B orC +I orC +U
Font, change 206 Format | Font Right-click and then click Fonton Formatting toolbar
Font, change size 206 on Formatting Format | Font, Size Right-click and then click Font
toolbar
Font, color 436 on Formatting Format | Font, Font color Right-click and then click Fonttoolbar
Font, effects 437 Format | Font, Effects, select Right-click and then click Fonteffect
Footnote, insert 292 Insert | Reference | Footnote A + C +F
Format Painter 256 on Standard toolbar C + V +CandC + V +V
Word Task Page Mouse Menu Bar Shortcut Menu Shortcut Keys
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Word Task Page Mouse Menu Bar Shortcut Menu Shortcut Keys
Formatting marks, 179 on Standard toolbar Tools | Options | View tab,display/hide Formatting marks
Graphic image, 343 Drag image; and Edit | Cut Right-click image, C ut, C +X andmove on Standard toolbar Edit | Paste and then right-click at new C +V
location and choose Paste Select imagel r t b
Header or footer, 188 Double-click in a header or View | Header and Footer;add to document footer area on a page (only if position insertion point in
header or footer is not empty) header or footer area andthen enter text
Header or footer, 188 on Header and Footerclose and return toolbarto document
Double-click in text area ofdocument
Header or footer, 282 on Header and Insert | Date and Time A + V +Dinsert date and Footer toolbar andtime A + V +T
Header or footer, 279 on Header and Footer Insert | Page Numbers A + V +Pinsert page toolbarnumbers
Header or footer, 188 on Header and Footerswitch between toolbar
Help, display 213 on Standard toolbar Help | Microsoft Office Word 1in Word Help
Click the Type a questionfor help box; typetext and press J
Help, hide Office 170 Help | Hide the Office Assistant Right-click Office AssistantAssistant and then click Hide
Help, show Office 213 Help | Show the OfficeAssistant Assistant
Hyperlink, graphic 444 on Standard toolbar Insert | Hyperlink Right-click and then C +Kclick Hyperlink
Hyperlink, modify 445 on Standard toolbar Insert | Hyperlink Right-click and then click C +KEdit Hyperlink
Hyperlink, text 441 on Standard toolbar Insert | Hyperlink Right-click and then click C +KHyperlink
Indent, decrease 359 on Formatting toolbar Format | Paragraph | Indents Right-click,Paragraph | Indents C + V +Mleft indent and Spacing tab, Left and Spacing tab | Left
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Word Task Page Mouse Menu Bar Shortcut Menu Shortcut Keys
Menu, display 171 Tools | Customize | Options Right-click any toolbar andfull always tab,Always show full menus then click Customize; on
Options tab, select Alwaysshow full menus
Menu,use keyboard 171 Press and holdshortcut shown
down the firston menu key, such as C,and then pressthe second key (ifany), such as 1
Move, graphic 343 Drag image; and Edit | Cut Right-click image, Cut, and C +X andimage on Standard toolbar and then right-click at new location C +V
Edit | Paste and choose Paste
Move, text 261, 266 and on Standard Edit | Cut Right-click selected text, Cut, C +X andtoolbar Edit | Paste and then right-click at new C +V
location and choose PasteDrag selected text to new
location
Navigate, down, 175 at the bottom of vertical ba line at a time scroll bar
Navigate, up/down, 175 Click in gray area above/ zscreen at a time below scroll box on vertical x
scroll bar
Navigate, to 178 Click at beginning hbeginning of of linecurrent line
Navigate, to 178 Drag vertical scrol l bar to C + hbeginning of top, click before first linedocument
Navigate, to 178 Click at beginning of C + rbeginning of next wordnext word
Navigate, to 178 Click at beginning of C + lbeginning of previous wordprevious word
Navigate, to end 178 Click at end of line eof current line
Navigate, to end 178 Drag vertical scrol l bar to C + eof document lower end, click after last line
Navigate, up a 175 at the top of the vertical tline at a time scroll bar
Normal view, 180 in lower left corner of View | Normal A + C +Ndisplay Word window
Numbered list, 272 on Formatting toolbar Format | Bullets and Select text, right-click, Bulletscreate Numbering and Numbering
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Open, existing 170 on Standard toolbar File | Open C +Odocument
More or document name in File | document name atGetting Started task pane bottom of File menu
Outline view, 180 in lower left corner of View | Outline A + C +Odisplay Word window
Page break, insert 292 Insert | Break, Page break C + Jmanual
Page numbers, 279 on Header and Footer File | Page Setup | Layout tabdifferent on toolbarfirst page
Page numbers, 279 on Headerformat in header and Footeror footer toolbar
Page numbers, in 279 on Header Insert | Page A + V +Pheader or footer and Footer Numbers
toolbar
Page setup 196 Double-click left or right File | Page Setupof ruler
Paragraph, border 433 on Formatting toolbar Format | Borders a nd Shading |Borders tab,Box
Paragraph, decrease 274 on Formatting toolbar Format | Paragraph | Indents Right-click, Paragraph | Indents C + V +Mleft indent and Spacing tab, Left and Spacing tab, Left
Paragraph, increase 274 on Formatting toolbar Format | Paragraph | Indents Right-click, Paragraph | Indents C + V +Mleft indent and Spacing tab, Left and Spacing tab, Left
Paragraph, hanging 298 on ruler Format | Paragraph | Indents Right-click, Paragraph | Indents C +Tindent and Spacing tab, Special and Spacing tab, Special
Paragraph, indent 255 on ruler Format | Paragraph | Indents Right-click, Paragraph | Indentsfirst line and Spacing tab, Special and Spacing tab, Special
Paragraph, Indent 255 on ruler Format | Paragraph | Indents Right-click, Paragraph | Indents
left margin and Spacing tab, l eft and Spacing tab,left
Paragraph, line 250 on Formatting toolbar Format | Paragraph | Indents Right-click,Paragraph | Indents C +1 (single)spacing and Spacing tab, Line spacing and Spacing tab, Line spacing C +2 (double)
C +5 (spaceand one half)
Paragraph,shading 435 Format | Borders andShading | Shading tab
Paragraph, spacing 252, 274 Format | Paragraph | Indents Right-click, Paragraph | Indentsand Spacing tab, Before/After and Spacing tab, Before/After
Word Task Page Mouse Menu Bar Shortcut Menu Shortcut Keys
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Word Task Page Mouse Menu Bar Shortcut Menu Shortcut Keys
Paste 261 on Standard toolbar Edit | Paste Right-click, then C +VClick item in Office Clipboard choose Paste
Paste options 261 after Paste
Picture, insert 336 on Drawing toolbar Insert | Picture | From File C + 1 andthen choose then choose
Clip Art
Picture, resize 341 Drag sizing handle Format | Picture | Size tab Right-click image,Format Picture | Size tab
on Picture toolbar
Picture, wrap text 338 on Picture toolbar Format | Picture | Layout tab Right-click image,around Format Picture | Layout tab
on Drawing toolbar,Text Wrapping
Preview, as 447 File | Web PageWeb page Preview
Print Layout view, 180 in lower left corner of View | Print Layout A + C +Pdisplay Word window
Print, document 193, 210 on Standard toolbar File | Print C +P
Print, from preview 349 on Print Preview toolbar
Print, preview 196 on Standard toolbar File | Print Preview C + 2
Reading Layout 180 on Readingview, close Layout toolbar
Reading Layout 180 in lower left corner of View | Reading Layoutview, display Word window
on Standard toolbar
Redo an action 268 on Standard toolbar Edit | Redo C +Y(after Undo)
Research 455 on Standard toolbar, t ype Tools | Research A + clicka search topic and select a word(s)source
Ruler, display/hide 246 View | Ruler
Save, document 196 File | Save C +S
Save, document 190 File | Save As @(new name,
location, or type)
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Save, document 448 File | Save as Web Pageas Web page
ScreenTip, display 175 Point to a screen element
Sort, paragraphs 298 or on Tables and Table | SortBorders toolbar
Spelling and 185 on Standard toolbar Tools | Spelling and Grammar, 7Grammar, check then choose an action forentire document each suggestion
Spelling and 183 Right-click word or phrase withGrammar, check red or green wavy underlineindividual errors and then choose a suggested
correction or other action
Spelling and 183 Tools | Options | Spelling &Grammar, turn Grammar tab, then choose
on/off features Check spelling as you typeand/or Check grammar asyou type
Start Word 166 on Windows Start | All Programs |task-bar and then locate Microsoft Office |and click Microsoft Office Microsoft Office Word 2003Word 2003
Symbols, insert 290 Insert | Symbols | SpecialCharacters tab
Tab stops, clear 357 Drag tab stop off ruler Format | Tabs, Clear or Clear All
Tab stops, dot 359 Format | Tabs, Leaderleaders
Tab stops, format 357 Format | Tabs, Set
Tab stops, move 362 Drag markers on ruler Format | Tabs, Set
Tab stops, set 354 on ruler; click to cycle tab Format | Tabs, Settypes, then click ruler
Tab stops, use 359 F while typing
Table, align 380 Select table, or Table | Table Properties | Right-click, Table Properties,or on Formatting toolbar
Table tab Table tab
Table, align cells 385 on Tables Table | Table Properties | Right-cl ick in cel l, Celland Borders toolbar Cell tab Alignment
Table,AutoFormat 384 on Tables and Borders Table | Table AutoFormat Select table, r ight-click,toolbar Table AutoFormat
Table, change 377 on Tables and Borders Format | Borders and Shading | Right-click, Borders andborder toolbar Borders tab Shading | Borders tab
Word Task Page Mouse Menu Bar Shortcut Menu Shortcut Keys
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Word Task Page Mouse Menu Bar Shortcut Menu Shortcut Keys
Table, column 370 Drag column boundary Table | Table Properties | Right-click in column,Tablewidth Column tab, Preferred width Properties | Column tab,
Preferred width
Table, convert 381 Table | Convert | Text to Tablefrom text
Table, create new 365 on Standard toolbar Table | Insert | Table
Table, format 373 Formatting toolbarcell text
Table, insert 371 arrow on Tables and Table | Insert | Columns to the Right-click in selected column,column Borders toolbar, Insert Columns Left or Columns to the Right Insert Columns
to the Left or Insert Columnsto the Right
Table, insert row 368 arrow on Tables and Table | Insert | Rows Above or Right-click to left of row,
Borders toolbar, Insert Rows Rows Below Insert RowsAbove or Insert Rows Below
Table, merge 385 on Tables and Borders Table | Merge Cells Right-click in selected cells,selected cells toolbar Merge Cells
Table, move 365 Click in cell F, V + F,between cells r l t b
Table, select 380 Click table move handle in Table | Select | Table A +5Print Layout view
Table, shading cells 375 on Tables and Borders Format | Borders and Shading | Right-click in selected cel ls,toolbar Shading tab Borders and Shading |
Shading tab
Tables and Borders on Standard toolbar View | Toolbars | Tables and Right-click in any toolbar,toolbar, display Borders click Tables and Borders
Task pane, 171 View | Task Pane C + 1display/hide
Text box, insert 344 on Drawing toolbar Insert | Text Box
Text box, move 346 Drag border; Edit | Cut Right-click border, Cut, C +X and
and then right-click at new location C +VEdit | Paste and choose Pasteand on l r t b
Standard toolbar
Text box, resize 346 Drag sizing handle Format | Text Box | Size tab Right-click border, FormatText Box | Size tab
Text, align 248 Format | Paragraph | Indents Right-click, Paragraph | Indents C +L (left)and Spacing tab,Alignment and Spacing tab,Alignment C +E (center)
C +R (right)C +J (justify)
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Text, cancel 204 Click anywhere in documentselection
Text, change font 206 on Format | Font Right-click and then click FontFormatting toolbar
Text, change 206 on Format | Font Right-click andfont size Formatting toolbar then click Font
Text, copy 264 on Standard toolbar Edit | Copy Right-click selected text, Copy C +C
Text, delete 201, 259 Edit | Clear | Contents Y or X
Text, enter 196 Click to place insert ion pointand then type text
Text, find and 257 on Select Browse Object Edit | Replace C +H
replace palette and then click Replacetab
Text, move (cut) 261, 266 and on Standard Edit | Cut Right-click selected text, C +Xtoolbar Edit | Paste Cut, click at new location, C +V
and choose PasteDrag selected text to newlocation
Text,new paragraph 196 J once oror blank line twice
Text, overtype/ 202 Double-click OVR in status Z and theninsert bar, then type type
Text, paste 261 on Standard toolbar Edit | Paste Right-click and then choose C +VPaste
Text, paste options 261 after pasting
Text, select 204 Drag over text Click atbeginning,V + click atend of selection
Text, select 204 V + t or b
consecutive lines
Text, select 204 V + C tconsecutive or bparagraphs
Text, select entire 204 Triple-click in selection Edit | Select All C +Adocument bar(including objects)
Text, select line 204 Click next to line inselection bar
Word Task Page Mouse Menu Bar Shortcut Menu Shortcut Keys
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Word Task Page Mouse Menu Bar Shortcut Menu Shortcut Keys
Text, select one 204 V + r or lcharacter at a time
Text, select one 204, 259 V + C + rword at a time or l
Text, select 204 Triple-cl ick in paragraphparagraphDouble-click in selectionbar next to paragraph
Text, select 204 C + clicksentence sentence
Text, select word 204 Double-click word
Thesaurus 461 on Standard t oolbar, Tools | Language | Thesaurus Right-click a word, V + 7select Thesaurus in Research Synonyms | Thesaurustask pane
Toolbar, display 166 View | Toolbars Right-click any toolbar, clicktoolbar name
Toolbars, show on 166 on Standard or Formatting Tools | Customize | Options tab, Right-click any toolbar andone or two rows toolbar, Show Buttons on Show Standard and Formatting then click Customize; on
One Row / Two Rows toolbars on two rows Options tab, select or clearShow Standard and Formatting
View | ToolbarsCustomize | toolbars on two rowsOptions tab, Show Standardand Formatting toolbars ontwo rows
Undo an action 268 on Standard toolbar Edit | Undo C +Z
View, Normal 180 in lower left c orner of View | Normal A + C +NWord window
View, Outline 180 in lower left c orner of View | Outline A + C +OWord window
View, Print Layout 180 in lower left corner of View | Print Layout A + C +PWord window
View, Reading 180 in lower left corner of View | Reading LayoutLayout Word window
on Standard toolbar
View,Web Layout 180 in lower left corner of View | Web Layoutcorner of Word window
Web Layout view, 180 in lower left View | Web Layoutdisplay corner of Word window
Web page, save 448 File | Save as Web Pagedocument
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WordArt,alignment 424 on WordArttoolbar
WordArt, change 424 on WordArt toolbarshape
WordArt, character 424 on WordArt toolbarspacing
WordArt, display 424 Click the WordArt image View | Toolbars | WordArttoolbar
WordArt, edit text 424 on WordArt Right-click WordArt, Edit Texttoolbar
WordArt, format 424 on WordArt toolbar Format | WordArt Right-click WordArt, FormatWordArt
WordArt, gallery 424 on WordArt toolbar
WordArt, insert 422 on Drawing toolbar Insert | Picture | WordArt
WordArt, same 424 on WordArt toolbarletter heights
WordArt, text 424 on WordArt toolbar Format WordArt | Layout tab Right-click WordArt, Formatwrapping WordArt | Layout tab
WordArt, vertical 424 on WordArt toolbartext
Zoom, magnify or 181 arrow on Standard View | Zoomshrink the view toolbar and then choose aof a document display percentage
Click in Zoom boxand then type a percentage
Zoom, maximum 181 arrow View | Zoom, Page Widthpage width on Standard toolbar and then
choose Page Width
Word Task Page Mouse Menu Bar Shortcut Menu Shortcut Keys
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Each book in the GO! Seriesis designed to be kept beside your computer
as a handy reference, even after you have completed all the activities.
Any time you need to recall a sequence of steps or a shortcut needed to
achieve a result, look up the general category in the alphabetized listing
that follows and then find your task. To review how to perform a task,
turn to the page number listed in the second column to locate the step-
by-step activity or other detailed description. Additional entries without
page numbers describe tasks that are closely related to those presented
in the chapters.
Excel 2003 Task Guide
117
Absolute 635 Edit cell reference to precede While typingreference, the column letter and/or row formula, selectcreate number with $, such as $B$6 cell, press 4
In Formula Bar,click cell refer-ence, press 4(repeat to cyclethrough options)
Align, cell 675 Format | Cells | Alignment tab Format Cells | Alignment tab C +1 Presscontents A + J to
move specifictext to the nextline in the cell
Align, center 678 Format | Cells | Alignment tab, Format Cells | Alignment tab C +1 Pressacross selection Horizontal: Center Across A + J to
Selection move specific
text to the nextline in the cell
Align, fill cell(s) 677 Format | Cells | Alignment tab, Format Cells | Alignment tab C +1 Presswith character(s) Horizontal: Fill A + J to
move specifictext to the nextline in the cell
Align, indent cell 675 increase, or Format | Cells | Alignment tab, Format Cells | Alignment tab C +1 Presscontents
decrease onIndent A + J to
Formatting toolbarmove specifictext to the nextline in the cell
Align, left-align 602 on Formatting toolbar Format | Cells | Alignment tab, Format Cells | Alignment tab C +1 Presscell contents Horizontal: Left (Indent) A + J to
move specifictext to the nextline in the cell
Align, merge and 603, on Formatting toolbar Format | Cells | Alignment tab, Format Cells | Alignment tab C +1 Presscenter cells 678 Horizontal: center Merge cells A + J to
move specifictext to the nextline in the cell
Excel Task Page Mouse Menu Bar Shortcut Menu Shortcut Keys
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Excel Task Page Mouse Menu Bar Shortcut Menu Shortcut Keys
Align, merge cells 689 on Formatting toolbar Format | Cells | Alignment tab, Format Cells | Alignment tab C +1 Press(also centers) Merge cells A + J to
move specifictext to the nextline in the cell
Align, right-align 602 on Formatting toolbar Format | Cells | Alignment tab, Format Cells | Alignment tab C +1 Presscell contents Horizontal: Right (Indent) A + J to
move specifictext to the nextline in the cell
Align, rotate cell 681 In Format Cells dialog box, Format | Cells | Alignment tab, Format Cells | Alignment tab C +1 Presscontents Alignment tab, Orientation, Orientation or Degrees A + J to
drag red diamond move specifictext to the nextline in the cell
Align, shrink to fit 684 Format | Cells | Alignment tab, Format Cells | Alignment tab C +1 Presscell contents Shrink to fit A + J to
move specifictext to the nextline in the cell
Align, vertically 679 Format | Cells | Alignment tab, Format Cells | Alignment tab C +1 PressVertical A + J to
move specifictext to the nextline in the cell
Align, wrap text 682 Format | Cells | Alignment tab, Format Cells | Alignment tab C +1 Pressin cell Wrap text A + J to
move specifictext to the next
line in the cell
AutoFill Options, 592 Use AutoFill, c lick tosmart tag select a fill option
AutoComplete, 540 Begin typinguse the first few
letters; when aScreenTipdisplays, pressJ
AutoFill, 592 Select cell fill handle, d rag Edit | Fill | Down
ascending
down or right
Edit | Fill | Right
AutoFill, 592 Select cell fill handle, d rag Edit | Fill | Updescending
up or leftEdit | Fill | Left
AutoFill, duplicate 594 Use AutoFil l, click , c lick
data Copy Cells
AutoFit, 618 Double-click vertical bar at Format | Column | AutoFitfit column(s) to right of column heading Selectionwidest entry
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AutoSum, insert 553 on Standard toolbar Insert | Function | SUM A +=
AutoSum, 623 Select range, on Insert | Function | S UM A +=select range Standard toolbar function
on Standard toolbar,and then drag to select range
Bold, apply to 684 on Formatting toolbar Format | Cells | Font, Font Format Cells | Font tab C +bfont style: Bold
Border, 690 on Formatting toolbar; Format | Cells | Border tab; Format Cells | Border tab C + V +7apply to cell(s) click arrow for predefined choose a preset style or (outline border)
border style choose line style, color, C +1 |and position Border tab, then
A +t (top)or A +b(bottom) or
A +l (left)or A +r(right)
Cancel an entry 542, on Formula bar E (entire entry)545 or Y
(characters leftof insertion point)
Chart, change 523 Edit value(s) in worksheetvalue(s)
Clear, 548 Edit | Clear | Clear Contents Dcell contents Contents
Clear, cell contents 697 Edit | Clear | Alland formatting
Clear, cell formats 697 Edit | Clear |Formats
Clipboard, clear 604 in Clipboardtask pane
Clipboard, collect 608 Display Clipboard task Collect objects on Clipboard Display Clipboard; right-click With Clipboard dis-and paste
pane, or multiple
using Edit | Copy or Edit | objects, Copy or Cut; right-click played,C +c
objects; in new location(s), Cut or Insert | Picture | Clip objects in Clipboard,Paste orC +x,and
click objects on ClipboardArt; and then paste in new then paste (must
to paste or
location (must use use Clipboardclipboard task pane) task pane)
Clipboard, display 604 in any task pane, and Edit | Office Clipboard C + 1,task pane then click Clipboard choose
Clipboard
Close, task pane 502, in task pane View | Task Pane C + 1534
Excel Task Page Mouse Menu Bar Shortcut Menu Shortcut Keys
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Excel Task Page Mouse Menu Bar Shortcut Menu Shortcut Keys
Close, workbook 509, on menu bar File | Close C + 4 or559 C +w
Collect and paste, 608 Display Clipboard task pane, Collect objects on Clipboard Display Clipboard;right-click With Clipboard dis-multiple selections
or multiple objects;using Edit | Copy or Edit | objects, Copy or Cut; right-click played,C +c
in new location(s), click objects
Cut or Insert | Picture | Clip objects in Clipboard, Paste or C +x,and
on Clipboard to paste or Art; and then paste in new then paste (mustlocation (must use Clipboard use Clipboardtask pane) task pane)
Color, fill 693 on Formatting toolbar Format | Cells | Patterns tab, Format Cells | Patterns tab C +1 |Color Patterns tab
Column width, 596 Drag vertical bar at r ight of Format | Column | Width Right-click vertical bar tochange column heading left or right right of column heading, and
then click Column Width
Column, delete 599 Edit | Delete | Entire column Right-click column heading; C +click Delete
Column, insert 599 Insert | Columns Right-click column heading; C + V ++click Insert
Columns, select 596 Point to column heading untilmultiple
pointer changes to , dragover column headings
Comment, 712 on Reviewing toolbar Insert | Comment Insert Comment
insert in cell
Comment, view 712 Point to cell containing red View | Commentstriangle
Copy and paste, 610 Display Clipboard, ; i n Display Clipboard, ; in Display Clipboard, ; in C +cmultiple ranges source workbook, Edit | Copy source workbook, Edit | Copy source workbook, Edit | Copyfrom another workbook ranges. In workbook ranges. In workbook ranges. Inworkbook destination workbook paste destination workbook paste destination workbook paste
(click) each Clipboard item (click) each Clipboard item (click) each Clipboard item
Copy, 604 on Standard toolbar Edit | Copy Copy C +ccell contents
Copy, formula 635 For cel l references thatwith absolute should not change, createcell references absolute references in
formula; copy (and paste)
Copy, formula 633 Point to fill handle of formula Select formula cell, Edit | Right-click formula cell, C +c and
with relative cellcell; drag to copy
Copy; click another cell , click Copy; click another cel l, then, in anotherreferences
formula to adjacent cell(s)Edit | Paste right-click, and then click cell, C +v
Paste
Copy, worksheet 609 Click sheet tab,hold down C, Click sheet tab, Edit | Move or Right-click sheet tab, Move ordrag to location Copy Sheet Copy
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Create, new 530 in Open or Save Asfolder dialog box
Create, new 534 Start Excel (opens blank File | New C +nworkbook workbook)
on Standardtoolbar
Click Create a new workbookin Getting Started task pane
Click Blank workbook inin New Workbook task pane
Cut, cell contents 614 on Standard toolbar Edit | Cut Cut C +x
Date, enter in cell 543 Type date in allowed format, Type date insuch as m/d/yy, and click allowed for-another cell mat, such as
m/d/yy, andpress J or F
Decimal places, 621 on Formatting toolbar Format | Cells | Number tab Format Cells | Number tab C +1 |decrease (for Number tabselected styles)
Decimal places, 621 on Formatting toolbar Format | Cells | Number tab Format Cells | Number tab C +1 |increase (for Number tabselected styles)
Delete, row or 599 Edit | Delete | Entire row or Right-click row heading or C +column Entire column column heading; click Delete
Deselect, row or 512 Click any cellcolumn
Display, underlying 640 C +`formulas (below E);
repeat toreturn displayto normal
Edit, data in cell 545, Double-click cell, type changes, 2, type and632
in Formula baruse l, r, Y,D as needed,and then J
Edit, data in 629 Click in Formula bar, and then In Formula bar,Formula bar type type and use
l, r, Y, DDouble-click cell reference in as needed, andFormula bar, click a cell, then Jand press J
Edit, overtype 545 Imode
Exit Excel 530 File | Exit A + 4
Excel Task Page Mouse Menu Bar Shortcut Menu Shortcut Keys
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Excel Task Page Mouse Menu Bar Shortcut Menu Shortcut Keys
File name, view 534 Point to taskbar button,v iewon taskbar ScreenTip
Font, apply style 684 on Formatting Format | Cells | Font, Format Cells | Font tab C +b ortoolbar Font style C +I
Font, apply 684 on Formatting toolbar Format | Cells | Font, Format Cells | Font tab C +uunderline Underline
Font, change (face) 684 Format | Cells | Font, Font Format Cells | Font tabon Formatting toolbar
Font, change size 684 on Formatting Format | Cells | Font, Size Format Cells | Font tabtoolbar
Format numbers 670 Format | Cells | Number tab, Format Cells | Number tab C +1choose Category | Number tab
Format numbers, 622, on Formatting toolbar Format | Cells | Number tab, Format Cells | Number tab C +1comma style 670 Category: Currency, Symbol: | Number tab
None
Format numbers, 618, on Formatting toolbar Format | Cells | Number tab, Format Cells | Number tab C + V +4currency style 674 (precisely, accounting style) Category: C urrency C +1
| Number tab
Format numbers, 620 on Formatting toolbar Format | Cells | Number tab, Format Cells | Number tab C + V +5percent style Category: Percentage C +1
| Number tab
Format Painter 695 on Standard toolbar(double-click to applyrepeatedly)
Formula Bar, 629 Click in Formula bar, and then In Formula bar,edit within type type and use
l, r, Y, DDouble-click cell reference in as needed, andFormula bar, click a cell, then Jpress J
Formula, display 640 C +`underlying (below E);
repeat to
return displayto normal
Formula, enter 549 Type = followed by formulain cell
Formula, enter 551 Type = and then click cells andusing point-and- type operators to enterclick method formula
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Header/footer, 525, View | Header and Footer,create 590, Custom Header
703 or Custom Footer
File | Page Setup | Header/Footer tab, Custom Headeror Custom Footer
Header/footer, 703 in Header dialog box or View | Header and Footer,insert picture Footer dialog box Custom Header or Custom
Footer
Help, close 559 in Help windowwindow
Help, display in 559 on Standard toolbar Help | Microsoft Excel Help 1Excel Click the Type a question
for help box; type text andpress J
Help, print help 559 in Help window Print C +p intopic Help window
Insert, row or 599 Insert | Rows or Columns Right-click row or column C + V ++column heading;click Insert
Italic, apply 684 on Formatting toolbar Format | Cells | Font, Format Cells | Font tab C +ito font Font style: Italic
Menus, display 506 Double-click menu name in Tools | Customize |full menu bar Options tab, Always show
full menus
Wait a few seconds afterdisplaying menu
Click double arrows atbottom of menu
Move active cell, 520 Click cell Jdown one cell
Move active cell, 520 ddown one full
screen
Move active cell, 520 Click cell V + Fleft one cell
Move active cell, 520 A + zleft one full
screen
Move active cell, 520 Click cell l or r or tleft/right/up/down or bone cell
Move active cell, 520 Click cell Fright one cell
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Excel Task Page Mouse Menu Bar Shortcut Menu Shortcut Keys
Move active cell, 520 A + dright one full
screen
Move active cell, 520 C + hto cell A1
Move active cell, 520 hto column A of
current row
Move active cell, 520 Click cell V + Jup one cell
Move active cell, 520 uup one full screen
Move active cell, 520 Click Name box (left of use Name box Formula bar); type cell
reference, J
Move to last cell 520 C + eof active area
Move, cell 614, on Standard toolbar and Edit | Cut and then, in new Cut and then,in new location, C +x andcontents 616
then, in new location,location, Edit | Paste right-click and then click Paste then, in new
Select range, drag to newlocation,
location, drop (release mouseC +v
button)
Move, to another 522 Click sheet tabworksheet
Number, enter 542 Type number in cell, click Type number inin cell another cell cell, press Jor F
Open, workbook 509 on Standard toolbar File | Open File | workbook C +oname at bottom of File menu
More or workbook name inGetting Started task pane
Page setup, center 699 File | Page Setup | Marginsworksheet on tab, Horizontally and/orpage Vertically
Page setup, 703 View | Header and Footer,
header or footer Custom Header or CustomFooter
File | Page Setup |Header/Footer tab, CustomHeader or Custom Footer
Page setup, 708 File | Page Setup | Marginsheader or footer tab, Header or Footermargins
Page setup, 699 File | Page Set-up | Margins tab;margins Top, Bottom, Left, Right
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Page setup, 641, File | Page Setup | Page tabpage settings 699(orientation,
scaling, paper size)
Page setup, sheet 710 File | Page Set-up | Sheet tabsettings (print
area, rows/
columns to
repeat, gridlines,
row/column
headings, page
order)
Paste (after Cut 604 on Standard toolbar Edit | Paste Paste C +vor Copy)
Click item in Office Clipboard
Paste options 604 after pasting
Pattern, apply to 693 Format | Cells | Patterns tab, Format Cells | Patterns tab C +1cell(s) Pattern | Patterns tab
Print, entire 616 Click first sheet tab, File | Print, Entire workbook C +pworkbook V + click last | Entire workbook
sheet tab, then
Print, Preview 529, on Standard toolbar File | Print Preview558
File | Print, click Previewbutton in the dialog box
Print, 529 on Standard toolbar File | Print, Active sheet(s) C +pworksheet(s)
Redo 548 on Standard toolbar Edit | Redo C +y
Row height, 596 Drag horizontal line Format | Row | Height Right-click horizontal linechange between row headings between row headings, and
up or down then click Row Height
Row, delete 599 Edit | Delete | Entire row Right click row heading; click C +Delete
Row, insert 599 Insert | Rows Right-click row heading; click C + V ++
Insert
Save, new 536 File | Save As C +S or @workbook
Save, workbook 536 File | Save C +S
Save, workbook 530 File | Save As @(new name,
location, or type)
Excel Task Page Mouse Menu Bar Shortcut Menu Shortcut Keys
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Excel Task Page Mouse Menu Bar Shortcut Menu Shortcut Keys
Scroll, multiple 518 Click between scroll box andcolumns to scroll arrow on horizontalright/left scroll bar
Scroll, multiple 518 Click between scroll box androws down/up scroll arrow on vertical
scroll bar
Scroll, one column 518 Click right/left scroll arrowto right/left on horizontal scroll bar
Scroll, one row 518 Click down/up scrol l arrowdown/up on vertical scroll bar
Select, all cells 512 Click Select All button (where C +arow and column headingsintersect)
Select, multiple 596 Point to column heading untilcolumns
the pointer changes to ,
drag over column headings
Select, 598 Point to row heading unti lmultiple rows
the pointer changes to ,drag over row headings
Select, 512 Click first cell,nonadjacent cells C + click
remaining cells
Select, range 512 Click first cell, drag to Click first cell,(adjacent cells) last cell V + click last
cell
Select, row or 512 Click row or column heading V + scolumn in worksheet frame (row); C +
s (column)
Spelling check 557 on Standard toolbar Tools | Spelling 7
Start Excel 502 on Windows Start | All Programs | Microsofttaskbar, and then locate and Office | Microsoft Office Excelclick Microsoft Office 2003Excel 2003
Text, enter in cell 537 Type in cell, click another cell Type in cell, press
J or F
Toolbar buttons, 506 Point to button,view ScreenTipidentify
Toolbars, show on 506 on Standard or Formatting Tools | Customize | Options tab, Right-click any toolbar, andone or two rows toolbar, Show Buttons on Show Standard and Formatting then click Customize; on
One Row / Two Rows toolbars on two rows Options tab, select or clearShow Standard and Formatting
View | Toolbars | Customize | toolbars on two rowsOptions tab, Show Standardand Formatting toolbars ontwo rows
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Trace Error, 629 Click cell containing greensmart tag triangle; point to smart tag,
read error in ScreenTip, andthen click and select anoption
Underline, apply 684 on Formatting toolbar Format | Cells | Font, Underline Format Cells | Font tab C +uto font
Undo 548, 559 on Standard toolbar Edit | Undo C +z
Workbook, close 509, on menu bar File | Close C + 4 or559 C +w
Workbook, 534 Start Excel (opens blank File | New C +ncreate new workbook)
on Standard toolbar
Click Create a new workbookin Getting Started task pane
Click Blank workbook inNew Workbook task pane
Workbook, open 509 on Standard toolbar File | Open C +o
More or workbook name in File | workbook nameGetting Started task pane at bottom of File menu
Worksheet, copy 609 Click sheet tab, hold down C, Click sheet tab, Edit | Move or Right-click sheet tab,drag to location Copy Sheet Move or Copy
Worksheet, 524 Double-click sheet tab,type Right-click sheet tab,clickrename new name
Rename, type new name
Worksheet, select 525 Click first sheet, hold down Right-click sheet tab, clickall (group) V and click last sheet Select All Sheets
Worksheet, 525 Click an inactive sheet tab Right-click a grouped work-ungroup multiple sheet tab, click Ungroup Sheetsworksheets
Zoom 555 on Standard View | Zoom
toolbar
Excel Task Page Mouse Menu Bar Shortcut Menu Shortcut Keys
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Each book in the GO! Seriesis designed to be kept beside your computer
as a handy reference, even after you have completed all the activities.
Any time you need to recall the sequence of steps or a shortcut needed to
achieve a result, look up the general category in the alphabetized listing
that follows and then find your task. To review how to perform a task,
turn to the page number listed in the second column to locate the step-
by-step exercise or other detailed description. Additional entries without
page numbers describe tasks that are closely related to those presented
in the chapters.
Access 2003 Task Guide
118
AutoForm, close 827 in form window File | Close C + 4 orC +W
AutoForm, create 825 On Objects bar, click Forms,and Insert | Form,and then select
then click and selectan AutoForm
an AutoForm
Select a table, and then click
on Database toolbar
Close, database 792 in the Database window File | Close C + 4 orC +W
Close, Database 761 in Database window File | Close C + 4 orwindow C +W
Close, query 758, 899 in query window File | Close C + 4 orC +W
Close, table 756 in table window File | Close C + 4 orC +W
Create, new blank 766 then click Blank data- File | New C +Ndatabase base in New File task pane
Create, table in 767 On Objects bar, click Tables; Insert | Table, Design View Right-cl ick Create table inDesign view double-click Create table Design view command, and
in Design viewor click then click Open
, and then clickDesign View
Data type, select 767 In Table Design view, click afields Data Type column, andthen select from drop-downlist
Database window, 761 in Database windowclose
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Access Task Page Mouse Menu Bar Shortcut Menu Shortcut Keys
Database window, 761restore
Database, clear 742 File | Properties (in My In My Computer, right-clickRead-only Computer);clear Read-only database file name, and thenproperty click Properties; clear
Read-only
Database, close 792 in the Database window File | Close
Database, copy 742 Edit | Copy, and then Edit | In My Computer, right-click C +C andPaste in same or other folder database file name,and then C +V(in My Computer) click Copy; right-click in file
name area of destinationfolder, and then click Paste
Database, create 766 and then click Blank data- File | New C +Nnew (blank) base in New File task pane
Database, open 744 File | Open C +Oexisting
Database, rename 742 File | Rename (in My In My Computer, right-clickComputer) database file name, and then
click Rename
Delete, record 783 in Table Datasheet view Edit | Delete Record,and then Right-click selected record, Xclick Yes to confirm and then click Delete R ecord
Delete, table field 777 In Table Design view, c lick Edit | Delete Rows Right-click a field name, and X
record selector and thenEdit | Delete then click Delete Rows
Display, first 822 Edit | Go To | First C + hrecord in form
Display, last 822 Edit | Go To | Last C + erecord in form
Display, next 759 Edit | Go To | Next xrecord in form
Display, previous 822 Edit | Go To | Previous zrecord in form
Display, print 848 File | Print Preview Right-click form name, andpreview of form then click Print Preview
Display,Total row 939 View | Totals Totalsin query design
grid
Display/close, 853 View | Field Listfield list
to close
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Display/hide 862 View | Page Header/Footer Page Header/Footerreports page
header/footer
Display/hide 862 View | Report Header/Footer Report Header/Footerreports report
header/footer
Display/hide, form 836, 848 View | Form Header/Footer Form Header/Footerheader/footer
Edit, record 782 In Table Datasheet view, X or Y toclick in a field, and then type delete text
Exit, Access 792 in the Access window File | Exit A + 4
Field list, 853 View | Field Listdisplay/close
to close
Field, add to table 779 In Table Design view, , Insert | Rows (Design view) Right-click a field name orand then type field name blank row, and then click
Insert RowsClick in first field of nextavailable row, and then typefield name
Form, add label 836 on Toolbox in Design view
Form, add form 848 Add a label to Form Footerfooter section (Design view)
Form, add form 836 Add a label to Form Headerheader section (Design view)
Form, add new 828 Insert | New Record (in C ++record Datasheet view)
Form, close 759, 822 in form window File | Close C + 4 orC +W
Form, close 827 in form window File | Close C + 4 orAutoForm C +W
Form, close when 848 Close (on form Program menu) Right-click title bar, and thenmaximized click Close
Form, create 825 On Objects bar, click Forms, Insert | Form, and then selectAutoForm
and then click andan AutoForm
select an AutoForm
Select a table, and then click
on Database toolbar
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Access Task Page Mouse Menu Bar Shortcut Menu Shortcut Keys
Form, create with 833 On Objects bar, click Forms, Insert | Form, Form WizardForm Wizard
and then click ,Form Wizard
Double-click Create form
by using wizard
Form, delete 829 on Formatting toolbar Edit | Delete Record Right-click record selector, Xrecord and then click Cut
Form, display first 822 Edit | Go To | First C + h
Form, display last 822 Edit | Go To | Last C + erecord
Form, display next 759 Edit | Go To | Next xrecord
Form, display 822 Edit | Go To | Previous zprevious record
Form, display 848 File | Print Preview Right-click form name, and thenprint preview click Print Preview
Form, display/ 836, 848 View | Form Header/Footer Form Header/Footerhide form
header/footer
Form, display/hide 836 View | Ruler (Design view) Rulerrulers
Form, display/hide 836 on Form Design toolbar View | Toolbox ToolboxToolbox
Form, maximize 836 Double-click title barwindow
Form, move a 841 Display , d rag borderfield (Design view)
Form, move text 841 Display , d rag large
box control black handle (Design view)separately from
label
Form, open in 759 Click form name and then Right-click form name, andDesign view then click Design View
Form, open in 759, 822 Click form name and then Right-click form name, andForm view then click Open
Double-click form name
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Form, print 848 File | Print Right-click form name, and C +pthen click Print
Form, resize a 841 Drag a selection handle Format | Size Right-click field, and thenfield (Design view) click Size
Form, save design 827 on Form design toolbar File | Save C +S
Form, switch to 759, 836 View | Design View Right-click form title bar, andDesign view then click Form Design
Form, switch to 759, 836 View | Form View Right-click form title bar, andForm view then click Form View
Go to, first field 791 Click in first field C + h
of first record indatasheet
Go to, first record 791 Edit | Go To | First C + zin datasheet and then C +
h
Go to, last field of 791 Click in last field C + elast record in
datasheet
Go to, last record 791 Edit | Go To | Last C + xin datasheet and then C +
e
Go to, next record 790, 791 Edit | Go To | Next bin datasheet
Go to, previous 790, 791 Edit | Go To | Previous trecord in
datasheet
Move, field in 841 Display , d rag borderform (Design view)
Move, query field 928 Drag column selector left orright
Move, report field 855 Select using V, and then r, l, t, band label in dragdifferent sections
in Design view
Access Task Page Mouse Menu Bar Shortcut Menu Shortcut Keys
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Access Task Page Mouse Menu Bar Shortcut Menu Shortcut Keys
Open, existing 744 File | Open C +Odatabase
Open, form in 759 Click form name and then Right-click formDesign view name, and then click
Design View
Open, form in 759, 822 Click form name and then Right-click form name, andForm view then click Open
Double-click form name
Open, query in 758, 900, Click query name and then Right-click query name, andDatasheet view 927 then click Open
Double-click query name
Open, query in 758, 900 Click query name and then Right-click query name,Design viewand then click
and then click Design View
Open, report in 761 Click report name and then Right-click report name,Design view and then click Design View
Open, table in 752, 776 Click table name and then Right-click table name, andDatasheet view then click Open
Double-click table name
Open, table in 752 Click table name and then Right-click table name, andDesign view then click Design View
Page setup, check 780 In Print dialog box,click File | Page Setupmargins Setup
Primary key, 772 In Table Design view, c lick a Edit | Primary Key Right-click a field name, a ndcreate
field name, and thenthen click Primary Key
Print, table 780 in Table Datasheet view File | Print Right-click table name, and C +pthen click Print
Print, form 848 File | Print Right-click form name, and C +p
then click Print
Print, landscape/ 780 In Print dialog box, click File | Properties | Layout tab,portrait Properties, Layout tab, and Landscape or Portraitorientation then Landscape or Portrait
Print, query 910 File | Print C +presults
Print, report 761 on Print Preview toolbar File | Print Right-click on report, and C +pthen click Report
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Query, add 934 Type expression in Field row, Right-click in Field row,calculated field enclosing field names in Field row, choose Zoom,
brackets type expression
Query, add fields 894 Double-click field name into design grid field list
Drag field to grid
Click in Field row, and thenselect from list
Query, add table 894 , click Add Query | Show Table, Add Show Tablein Design view
Query, clear the 918 Edit | Clear Griddesign grid
Query, close 758, 899 in query window File | Close C + 4 orC +W
Query, create in 894 On Objects bar, Insert | Query,Design view click Queries; Design View
click ; clickDesign View
double-clickCreate query in
Design view
Query, delete 901 Edit | Delete Columns Cut Xselected field(s)
Query, display 939 View | Totals TotalsTotal row
Query, format 934 View | Properties Properties A + Rcalculated field
Query, group data 939 In Total row, cl ick Group By
Query, hide field 918 In the Show row under thefrom result field, clear the check box
Query, move field 928 Drag column selector left or
right
Query, open in 758,900, Click query name Right-clickDatasheet view 927
and thenquery name,and then click Open
Double-click query name
Query, open in 758, 900 Click query name and then Right-click query name,Design view and then click Design View
Access Task Page Mouse Menu Bar Shortcut Menu Shortcut Keys
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Access Task Page Mouse Menu Bar Shortcut Menu Shortcut Keys
Query, print 910 File | Print C +presults
Query, run 899 in Design view
Query, save 899 File | Save C +Sdesign
Query, save to 904 File | Save As Right-click report name,new name and then click Save As
Query, sort by 928 Move f ields in order of sort;multiple fields in in Sort row, select AscendingDesign view or Descending for each sort
field
Query, sort in 927 orDatasheet view
Query, sort in 928 In Sort row, select AscendingDesign view or Descending
Query, specify * 912 Type under field in Criteria row,wildcard criteria substituting * for multiple
characters
Query, specify ? 916 Type under field in Criteria row,wildcard criteria substituting ? for single
characters (Design view)
Query, specify 925 Type under each field incriteria using AND Criteria row
Query, specify 922 Type under f ield in Criteriacriteria using row with < > =comparison operatorsoperators
Query, specify 926 Type under f ield in Criteriacriteria using OR and orrows
Query, specify 904,921 Type under field in Criteriatext or numeric rowcriteria
Query, switch to 758 on Query Design View | Datasheet View Right-click query title bar,Datasheet view toolbar and then click Datasheet View
Query, switch to 758, 900 View | Design View Right-click query title bar,Design view and then click Query Design
Query, use 941 In Total row, cl ick Sum,Avg,functions Min,Max, etc.
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Access Task Page Mouse Menu Bar Shortcut Menu Shortcut Keys
Report, open in 761 Click report name and then Right-click report name,Design view and then click Design View
Report, preview 761 Click report name, and then Right-click report name,
orand then click Print Preview
Double-click report name
Report, print 761 on Print Preview toolbar File | Print Right-click on report, and then C +pclick
Report, save 853 on Database toolbar File | Save C +Sdesign
Report, switch to 761, 853 View | Design View Right-click report title bar,Design view and then click Report Design
Report, switch to 761, 853 or View | Print Preview Right-click report title bar,Print preview and then click Print Preview
Report, zoom to 761 on Print View | Zoom Right-click on report, andsize Preview toolbar then choose zoom setting
Resize, column 784 Drag vertical line between Format | Column Width Right-click column heading,column headings left or right and then click Column Width
Resize, column to 784 Double-click vertical line Format | ColumnWidth, Right-click column heading,fit widest entry between column headings at Best Fit and then click Column Width;
right of field choose Best Fit
Resize, form field 841 Drag a selection handle Format | Size Right-click field, and then(Design view) click Size
Resize, multiple 784 Select multiple columns; drag Format | ColumnWidth Right-click column heading,columns vertical line between column and then click Column Width
headings left or right
Resize, multiple 784 Select multiple rows; d rag Format | Row Height Right-click row heading, androw heights horizontal line between row then click Row Height
headings up or down
Resize, row height 784 Drag horizontal line between Format | Row Height Right-click row heading, androw headings up or down then click Row Height
Resize, row height 784 Format | Row Height, Right-click row heading, andto default Standard Height then click Row Height; chooseStandard Height
Save, form design 827 on Form Design toolbar File | Save C +S
Save, query 899 on Query Design toolbar File | Save C +Sdesign
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Save, query 904 File | Save As Right-click report name,design to new and then click Save Asname
Save, report 853 on toolbar File | Save C +Sdesign
Save, table design 771 on Table File | Save C +SDesign toolbar
Switch views,and then click Yes
Sort, query by 928 Move fields in order of sort;multiple fields in in Sort row, select AscendingDesign view or Descending for each sort
field
Sort, query in 927 or
Datasheet view
Sort, query in 928 In Sort row, select AscendingDesign view or Descending
Sort, records in 789 Select one or more adjacent Records | Sort | Sort Right-click anywhere inascending order
columns, and then clickAscending selected column(s), and then
click Sort Ascending
Sort, records in 789 Select one or more adjacent Records | Sort | Sort Right-click anywhere indescending order
columns, and then clickDescending selected column(s), and then
click Sort Descending
Start, Access 744 on Windows Start | All Programs | Microsofttaskbar, and then locate and Office | Microsoftclick Microsoft OfficeAccess Office Access 20032003
Table, add field 779 In Table Design view, click Insert | Rows (Design view) Right-click a field name or
, and then type fieldblank row, and then click
nameInsert Rows
Click in first field of nextavailable row, and then typefield name
Table, add record 774 In Table Datasheet view, - Insert | New Record (Data- Right-click selected record, C ++
click , and then type sheet view) and then click New Record
Click in first field of nextavailable record, and thentype
Click in last field of lastrecord, and then press Fand type
Table, close 756 in table window File | Close C + 4 orC +W
Access Task Page Mouse Menu Bar Shortcut Menu Shortcut Keys
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Access Task Page Mouse Menu Bar Shortcut Menu Shortcut Keys
Table, create in 767 On Objects bar, click Tables; Insert | Table, Design View Right-click Create table inDesign view double-click Create table in Design view command, and
Design view or click ,then click Open
and then click Design View
Table, delete field 777 In Table Design view, c lick Edit | Delete Rows Right-click a field name, a nd X
record selector and then then click Delete RowsEdit | Delete(Design view)
Table, deselect 784 Click anywhere in the table
Table, enter 767 In Table Design view, click adescription for fields Description column,field and then type text
Table, hide 787 Format | Hide Columns Right-click column heading,columns and then click Hide Columns
Table, move down 791 Click below scrol l box in x
one screen vertical scroll bar
Table, move to 791 Click in first field C + hfirst field in
datasheet
Table, move to 791 Edit | Go To | First C + zfirst record in and then C +datasheet h
Table, move to 791 Click in last field C + elast field in
datasheet
Table, move to 791 Edit | Go To | Last C + xlast record in and then C +datasheet e
Table, move to 790, 791 Edit | Go To | Next bnext record in
datasheet
Table, move to 790, 791 Edit | Go To | Previous tprevious record in
datasheet
Table, move up 791 Click above scroll box in zone screen vertical scroll bar
Table, open in 752, 776 Click table name and then Right-click table name, andDatasheet view then click Open
Double-click table name
Table, open in 752 Click table name and then Right-click table name, andDesign view then click Design View
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Access Task Page Mouse Menu Bar Shortcut Menu Shortcut Keys
119Task Guide | Access
Table, print 780 in Table Datasheet view File | Print Right-click table name, and C + pthen click Print
Table, remove 789 Records | Remove Filter/Sort Right-click anywhere in table,sort and then click Remove Filter/
Sort
Table, save design 771 on Table Design toolbar File | Save C +S
Switch views, and thenclick Yes
Table, select 752 Click column headingcolumn
Table, select data 767 In Table Design view, click atype fields Data Type column, and
then select from drop-downlist
Table, select row 752 Click row selector
Table, sort records 789 Select one or more adjacent Records | Sort | Sort Ascending Right-click anywhere inin ascending
columns, and then clickselected column(s), and then
order click Sort Ascending
Table, sort records 789 Select one or more adjacent Records | Sort | Sort Right-click anywhere inin descending
columns, and then clickDescending selected column(s), and then
order click Sort Descending
Table, switch to 756, 771 View | Datasheet View Right-click table title bar, andDatasheet view then click Datasheet View
Table, switch to 756 View | Design View Right-click table title bar, andDesign view then click Design View
Table, unhide 787 Format | Unhide Columns, and Right-click table title bar, andcolumns then select boxes for columns then click Unhide Columns
to unhide
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Each book in the GO! Seriesis designed to be kept beside your computer
as a handy reference, even after you have completed all the activities.
Any time you need to recall a sequence of steps or a shortcut needed to
achieve a result, look up the general category in the alphabetized listing
that follows and then find your task. To review how to perform a task,
turn to the page number listed in the second column to locate the step-
by-step exercise or other detailed description. Additional entries without
page numbers describe tasks that are closely related to those presented
in the chapters.
PowerPoint 2003 Task Guide
119
PowerPoint Task Page Mouse Menu Bar Shortcut Menu Shortcut Keys
Animation scheme, 1126 Click Animation Schemes in Slide Show | Animation Right-click slide, then chooseapply to selected Slide Design task pane Schemes Slide Design, and clickslides Animation Schemes
Bullet point, 1062 J after bulletcreate new point
Bullet point, select 1056 Click the bullet
Bullet, delete extra 1062 Y twice
Bullet, insert 1116 on Formatting toolbar, Format | Bullets and Right-cl ick selected bulletpicture and then click Picture Numbering | Bulleted tab, point(s), c lick Bullets and
Picture Numbering, and then clickPicture
Bullet, modify 1114 Format | Bullets and Right-click selected bullet
character Numbering | Bulleted tab point(s), and then click Bulletsand Numbering
Bullets, add or 1117 on Formatting toolbar Format | Bullets and Right-cl ick selected text, andremove Numbering | Bulleted tab then click Bullets and
Numbering
Clipboard, clear all 1059 in Clipboardtask pane
Clipboard, delete 1059 Point to item in Clipboard task Right-click item in Clipboarditem pane; click arrow, and then task pane, and then
click Delete click Delete
Clipboard, display 1059 in any task pane, and Edit | Office Clipboard C + 1,task pane then click Clipboard choose Clipboard
Close, file 979 File | Close C + 4 or(presentation) C +W
Close, Outline/ 986 in Outline/Slides pane Slides pane
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PowerPoint Task Page Mouse Menu Bar Shortcut Menu Shortcut Keys
Close, task pane 976 in task pane View | Task Pane C + 1
Color scheme, 1120 Click Color Schemes in Format | Slide Design | Color Right-click slide or slide icon,apply Slide Design task pane Schemes click Slide Design, and then
click Color Schemes
Color scheme, edit 1121 on Formatting Format | Slide Design | Color Right-click slide or sl ide icon,toolbar;click Color Schemes, Schemes, Edit Color Schemes click Slide Design, and thenthen Edit Color Schemes in Color Schemes, Edit ColorSlide Design task pane Schemes
Create, new folder 977 in Save As or Opendialog box
Create, presentation 1038 Click From AutoContent File | New, From AutoContent C +Nfrom AutoContent wizardin New Presentation wizardwizard task pane
Create, presentation 1050 Click Fromdesign File | New, From design C +Nfrom design template in New templatetemplate Presentation task pane
Date and time, 999 View | Header and Footer |add to slide(s) Slide tab, Date and time
Delete, Clipboard 1059 Point to item in Clipboard task Right-click item in Clipboarditem pane; click arrow, and then task pane, and then click
click Delete Delete
Delete, slide 985 Edit | Delete Slide Right-click an icon in Outline/ Select slide,Slides pane, and then click then press XDelete Slide
Delete, slide in 996 Edit | Delete Slide Right-click slide icon, and then Select slide,Slide Sorter view click Delete Slide then press X
Design template, 1052 Click slide designs arrow Right-click design in Slidechange for a in Slide Design task pane, and Design task pane, and thensingle slide then click Apply to click Apply to Selected Slides
Selected Slides
Design template, 1053 Click slide design icons Right-click design in Slidechange for entire arrow in Slide Design task Design task pane, and thenpresentation pane, and then click click Apply to All Slides
Apply to All Slides
Design template, 1054 Click slide design icons Right-click design in Slide
change for arrow in Slide Design task Design task pane, and thenselected slides pane, and then click Apply click Apply to Selected Slides
to Selected Slides
Design template, 1050 Click From design File | New, From design templateuse to create template in Newpresentation Presentation task pane
Display, Clipboard 1059 in any task pane, and View | Task Pane, Clipboardtask pane then click Clipboard
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PowerPoint Task Page Mouse Menu Bar Shortcut Menu Shortcut Keys
Font, decrease size 1096 on Formatting toolbar Format | Font, Size C + V +
Fonts, replace 1095 Format | Replace Fonts
Footer, add to 999 View | Header and Footer |slide(s) Slide tab; select Footer, and
then type text in box
Format, keep 1056 , Keep Source Formattingsource formatting
after pasting
Format, use design 1056 , Use Design Templatetemplate formatting Formattingafter pasting
Handouts, print 1002 File | Print, then in Print whatlist, choose Handouts
Header or footer, 1000 View | Header and Footer |add to notes or Notes and Handouts tab,handouts select Header or Footer, and
then type text in box
Header or footer, 1000 View | Header and Footer |change date format choose tab, Date and time,
then Update automatically;select a date format
Help, display in 1007 on Standard toolbar Help | Microsoft PowerPoint 1PowerPoint Help
Click the Type a questionfor help box; type text andpress J
Help, display Office 1007 Help | Show the OfficeAssistant Assistant
Import, Word 1054 Insert | Slides from Outline,outline Insert
Master view, close 1110 View | Normal
Close Master View buttonon Slide Master View toolbar
Master view, 1110 Press V and then click View | Master | Slide Masterdisplay
Master view, scroll 1110 Display master view, drag scrollto slide or title box in vertical scroll barmaster
Menu commands, 972 Point to menu, click command Menu name | Command name Press keys shownuse next to command
on menu
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Menu, display full 972 Double-click menu name in Tools | Customize | Optionsmenu bar tab, Always show full menus
Wait a few seconds afterdisplaying menu
Click double arrows at bottomof menu
Move, slide 986 In Slides tab or Slide Sorterview,drag slide to new position
Normal view, 1040 Double-click an icon in Slideactivate from Slide Sorter viewSorter view
Normal view, 980 in lower-left corner of View | Normaldisplay PowerPoint window
Normal view, 969 at bottom of Slide panes xdisplay next slide vertical scroll bar
Drag Slide panes scroll boxdown until ScreenTip displaysnext slide
Normal view, 969 at bottom of Slide panes zdisplay previous vertical scroll barslide
Drag Slide panes scroll boxup until ScreenTip displaysnext slide
Notes pane, resize 992 Drag pane separator bar uptoward Slides pane
Notes, enter 992 Click in Notes pane, and then View | Notes Page; type inspeaker notes type text notes box
Numbering, add 1118 on Formatting toolbar Format | Bullets and Right-cl ick selected text,or remove Numbering | Numbered tab then click Bullets and
Numbering
Numbering, change 1118 Format | Bullets and Right-click selected numberedstart number Numbering, Start at line(s), click Bullets and
Numbering, Start at
Numbering, modify 1118 Format | Bullets and Right-click selected numberedformat Numbering | Numbered tab line(s), and then click Bullets
and Numbering
Open, presentation 966 on Standard toolbar File | Open C +O
Click More or the presentation File | presentation name atname in Getting Started bottom of File menutask pane
Outline tab, display 980 Click Outline tab
PowerPoint Task Page Mouse Menu Bar Shortcut Menu Shortcut Keys
120Task Guide | PowerPoint
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PowerPoint Task Page Mouse Menu Bar Shortcut Menu Shortcut Keys
Outline tab, select 980 Click slide iconslide
Outline, enter text 980 In Outline tab, cl ick to placeinsertion point, and then type
Outline/Slides 986 in Outline/Slides panepane, close
Paste options 1056 after pasting
Placeholder, move 1108 Click in placeholder, and then Format | Placeholder | Right-click placeholderdrag border with four-headed Position border, and then click Formatarrow pointer Placeholder | Position tab
Placeholder, select 1105 Click in placeholder, and thenclick placeholder border
Placeholder, size 1106 Drag sizing handle on Format | Placeholder | Size Right-click placeholder border,
placeholder and then click FormatPlaceholder | Size tab
Print, grayscale 1005 File | Print, then in Color/gray-scale list, choose Grayscale
Print, handouts 1002 File | Print, then in Print whatlist, choose Handouts
Print, notes pages 1005 File | Print, then in Print whatlist, choose Notes Pages
Print, presentation 1002 on Standard toolbar File | Print C +Pwith current
settings
Print, slides 1002 File | Print, then in Print whatlist, choose Slides
Redo an action 1048 on Standard toolbar Edit | Redo C +Y(after undo)
Repeat, last action 1098 Edit | Repeat 4 or C +Y
Save, file (new 977 File | Save As @name, location,
or type)
Save, file 977 on Standard toolbar File | Save C +S(presentation)
Slide Design, 1052 on Formatting Format | Slide Designdisplay task pane toolbar
Double-click design templatename in status bar
in task pane, then clickSlide Design
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Slide Layout, apply 988 in task pane, then click Format | Slide Layout Right-click in Slide pane orSlide Layout on an icon on the Slides tab;
click Slide Layout
Slide Layout, 1045 in task pane, then click Format | Slide Layout Right-click in Slide pane or
display task pane Slide Layout on an icon on the Slides tab;click Slide Layout
Slide number, 999 View | Header and Footer |add to slide(s) Slide tab, Slide number
Slide Show, 997 in lower-left corner of V + 5activate starting PowerPoint windowwith current slide
Slide Show, 997 in lower-left corner of Slide Show | View Show 5activate starting PowerPoint windowwith first slide View | Slide Show
Slide Show, end 997 Right-click, then click End EShow
Slide Sorter view, 996 in lower-left corner of View | Slide Sorterdisplay PowerPoint window
Slide, change 1122, Format | Background Right-click slide icon in Slidebackground 1124 Sorter view, Slides tab or Slide
pane,and then click Background
Slide, delete 985 Edit | Delete Slide Right-click an icon in Outline/ Select slide,Slides pane, and then click then press XDelete Slide
Slide, delete in 996 Edit | Delete Slide Right-click slide, and then click Select slide,Slide Sorter view Delete Slide then press X
Slide, insert all 1044 Insert | Slides from Files,slides from another Insert Allpresentation
Slide, insert 1044 Insert | Slides from Files, Insertfrom another
presentation
Slide, insert new 1045 on Formatting Insert | New Slide Right-click slide icon in Slide C +M
toolbar Sorter view, Slides tab, orOutline tab; then click New C + J fromSlide last placeholder
on slide
Slide, move 986 In Slides tab or Slide Sorterview,drag slide to new position
Slide, omit 1125 Format | Background, Omit Right-click slide icon in Slidebackground background graphics from Sorter view, Slides tab, orgraphics master Slide pane; click Background,
and then click Omit backgroundgraphics from master
PowerPoint Task Page Mouse Menu Bar Shortcut Menu Shortcut Keys
120Task Guide | PowerPoint
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PowerPoint Task Page Mouse Menu Bar Shortcut Menu Shortcut Keys
Slides, print 1002 File | Print, then in Print whatlist, choose Slides
Slides, select 994, 1054 Click slide,then press C Select slide, thenmultiple and click additional slides press C and
select additional
slides
Speaker notes, 992 Click in Notes pane, and then View | Notes Page; type inenter type text notes box
Spelling checker, 991 Tools | Options | Spelling andenable feature Style tab, Check spelling as
you type
Spelling, check 991 on Standard toolbar Tools | Spelling Right-click word with red wavy 7line, and then click correctspelling
Start PowerPoint 966 on Windows Start | All Programs | Microsofttaskbar, then locate and click Office | Microsoft OfficeMicrosoft Office PowerPoint PowerPoint 20032003
Task pane, close 976 in task pane View | Task Pane
Task pane, display 976 in task pane View | Task Pane
Text, align left 1104 on Formatting toolbar Format | Alignment | Align Left C +L
Text, align right 1104 on Formatting toolbar Format | Alignment | Align Right C +R
Text, apply bold 1096 on Formatting toolbar Format | Font, Font style Right-click selected text, and C +Bthen click Font
Text, apply italic 1096 on Formatting toolbar Format | Font, Font style Right-click selected text, C +Iand then click Font
Text, apply shadow 1096 on Formatting toolbar Format | Font, Font style Right-click selected text, andthen click Font
Text, apply 1096 on Formatting toolbar Format | Font, Font style Right-click selected text, andunderline then click Font
Text, center 1104 on Formatting toolbar Format | Alignment | Center C +E
Text, change case 1103 Format | Change Case V + 3
Text, change 1094 on Formatting Format | Font Right-click selected text, and C + V +Ffont (face) toolbar then click Font
Text, change 1098 on Formatting toolbar Format | Font, Color Right-click selected text, andfont color then click Font
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Text, change 1094 on Formatting Format | Font, Size Right-click selected text, C + V +Pfont size toolbar (select or type in box) and then click Font
Text, copy 1056, on Standard toolbar Edit | Copy Right-click selected text, C +C1061 and then click Copy
Press C and drag selected C + dragtext to new location
Text, copy 1101 on Standard toolbar C + V +C,formatting select text,
C + V +V
Text, decrease 1096 on Formatting toolbar Format | Font, Size C + V +font size
Text, justify 1104 Format | Alignment | Justify C +J
Text, move (cut) 1056, on Standard toolbar Edit | Cut Right-click selected text, and C +X1059 then click CutDrag selected text to newlocation
Text,move multiple 1062 Cut text and/or objects, thenselections display Clipboard; in new
location(s), click items to paste
Text, paste 1056, on Standard toolbar Edit | Paste Right-click at new location, C +V1059 and then click Paste
Drop dragged text at newlocation Right-click item in Clipboard
task pane, and then click Paste
Click item(s) in Clipboard taskpane
Text, paste options 1056 after pasting
Text, promote 983 on Formatting toolbar V + F(decrease indent)
Text, replace 1046 Edit | Replace C +H
Text, replace fonts 1095 Format | Replace Fonts
PowerPoint Task Page Mouse Menu Bar Shortcut Menu Shortcut Keys
120Task Guide | PowerPoint
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