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Best Management Practice
in the Cloud
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Presentation Objectives
• To appreciate some of the challenges of adopting best management practice
• To explore what practitioners really need for their projects
• To explain the potential of cloud based solutions to help build and sustain communities of PPM best practice
• To gauge your appetite for such a solution!
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Novare Consulting Services
• P3M Specialists
• Tailored Training Programmes
• Accredited Training
Programmes
• E-Learning Solutions
• P3M Frameworks
• Assist in building PPM
Communities
• Delivery Resources
Connecting business to the P3M Resources they need
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Verto and VertoCloud
Developed with Peterborough Council,
Verto is a web based PPM hosted service,
Manages all workflow from idea to closure
VertoCloud is a free user service
providing search, share and publish options
for specific communities
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Governing Change
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IT Services
Portfolio
Programme
Project
Support
Leading
Business Strategy
Managing
Business as Usual
Risks
Deliver
Future
Benefits
Best Management Practice Methods
Value
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Key Elements for P3O Models
Centre of Excellence Project, Programme
and Portfolio
Information
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Centre of Excellence
& Best Practice
Does your organisation use any of the following
whether tailored or not:
• PRINCE2?
• MSP?
• MOP?
• P3O?
• M_o_R
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Embedding Best Practice
Who has tried the following in your organisations
to help embed the methods you use:
• Training?
• Coaching?
• Templates?
• Tailored guidance?
• Centre of Excellence?
Any challenges?
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All Offer Elements to Help
Embed Best Practice
Applying and
sharing P3M
Best Practice
P3M Training &
Qualifications
Support,
mentoring &
coaching
Professional
Memberships
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A Centre of Excellence in the
Cloud?
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Centre of Excellence for P3M
Practitioners • Real examples of documents
• Lessons learned not just captured
• Workflow to suit the organisation
• Collaboration support
• Continuous Professional Development
• A community of best practice support
• Anytime, any device, anywhere!
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Project Information and
Collaboration
• Key to support
projects
• Access to real life
information
• Project document
sharing
• Single source of
the truth
• Multiple devices
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P3O Implementations
Has anyone implemented the following to help with
the management of P3M information:
• Project Support?
• Programme Offices?
• Portfolio Offices?
• PPM Software?
Any challenges?
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Level of Detail
STRATEGIC TACTICAL OPERATIONAL
Benefits Project schedule Task Progress
Budgets Resource plans Effort & Cost capture
Milestones Cost performance Material & Equipment
Key risks Float & contingency Resource performance
Risks & Issues Communications
Changes / Variations
Contract Management
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Gathering Data on…
• Time incurred and forecast
• Costs incurred and forecast
• Quality Tests and their results
• Risks
• Benefits
• Changes to Scope
• Stakeholders
• And our Teams!
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P3M Information for P3M
Practitioners
• Easy access to
documents and
information
• Tracking all
elements of P3M
information:
• Anytime, any
device, anywhere!
Scope
Costs
Time
Quality
Risk
Benefits
People
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Progress Reporting – How?
Portfolio
Programme
Project
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Progress Reporting – Ideal
Portfolio
Programme
Project
One simple system
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Verto Case Study – Peterborough 2008/9
People
• New change programme
• Lack of responsibility and ownership from some project managers
• Lack of compliance with the Council’s PPM methodology
• Absence of control and budget approvals
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Verto Case Study – Peterborough 2008/9
Processes
• Multiple documents containing project data
• Requirement for double data entry by Programme Office
• Absence of “live” data with delays in data entry -Increased risk of inaccurate/old data
• Not all projects captured – missing information
• Audit trail was often complicated/difficult to understand
• Significant proportion of time spent on compilation of project reports
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Verto Case Study – Peterborough 2008/9
Technologies
• Limited project register via intranet, with restricted search facility
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Peterborough - 2010 onwards
People
• Increased accountability of project managers
• Greater sharing of knowledge
• Embedded the PPM methodology and change management culture
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Peterborough - 2010 onwards
Processes
• Easy to use system - complete programme overview with detailed project information – for all Council projects.
• Access to live information
• All project workflow on the system
• The council’s gateway process is built in, with governance rating
• In-built approval system
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Peterborough - 2010 onwards
Technologies
• A new programme management and project register solution developed Verto
• Cloud-based system enables flexible/agile working and use with partner organisations
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Home screen – user defined
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Programme overview screen
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Portfolio overview
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Approvals (mandates, business cases & projects)
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Risks screen
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Corporate Project Register status
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Project timeline
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Project milestones
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Resources
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Key Benefits
Programme Office Savings of 25%
• Reduction of FTE’s trough improved administration
• All project workflow & approvals online
• Simplified online reporting
• Removal of data gathering & duplication in PMO
Project delivery, 30% closure – major benefits
• Real time visibility & status of all projects
• Clear view of deliverables & interdependencies
• Remedial action & early closure of poorly performing projects
Collaboration
• Verto Cloud User Community which enables the sharing of project information, lessons learnt, business cases, ROI information etc
![Page 37: Best Management Practice in the Cloud (Sian Ferguson)](https://reader035.vdocuments.us/reader035/viewer/2022081400/554f8a2bb4c905d25b8b4e7c/html5/thumbnails/37.jpg)
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In Summary
Verto has embedded P3M methodology across the organisation
Verto has helped to support the change culture
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Some Verto users
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VertoCloud – platform for collaboration
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Any Questions?