Before 2007?•3 different programs by age (Adult iffy)
•3 different committees by age
•3 different ways to play
•3 different sets of prizes
•3 different sets of graphics
The 6 PrioritiesReconnect with readingEnsure every child enters school ready to
learnHelp youth reach maximum potentialPut Cuyahoga back to workKeep Seniors healthy, happy and at homeConnect with new Americans so they
prosper in our communities
2007 – 2010: The Umbrella Program•1 program for all
ages•1 committee with representative by
age•1 way to play
•1 set of prizes and partners
•1 set of graphics•1 go-to source for
info
Who’s in Charge?Three co-chairs: Youth Services, Adult
Services and Marketing representatives.
• One budget!• With separate line items outside of
any department.• Exhaustive list of all aspects needed
to run a successful Program.• Split three ways
Before the Committee: September
•Pre-registration? •Dates of Program?•Who’s the Branch Contact?•Registration Info?•Collaborative Library Summer Program?•Instruction Method?
Committee: October -February
•Selection of Prizes•Branch Liaisons•Help Create Resources for the Staff Intranet•Branch Layout and Set Up Decision, Such As:
oCollection Boxes oSignage oVisual Tracking
Committee: October -February
•Sub-Committees to Find Solutions For: oStatisticsoPrize Distribution oReading On-The -Go
Problems with Statistics?
•What?•How?•When?
Participation StatisticsParticipation?Base on prize entry
forms submitted.Turned in every 2
hours.Not all participation
would be counted if people don’t submit their entries.
How?Prize Entries color
coded for Youth/Adult.
Count New slips every Monday.
Submit the number electronically through the intranet.
Registration StatisticsHow to count all participants?What’s easiest?How to get the best break down by
Schools, Age, Grade, Gender, Branch, City, etc.
Use Evanced Summer Reader Software for all participants.
•We require that all participants self- register •Or be registered online by staff for statistical purposes. •Customers can play online or choose to use the hard-copy game board to play” (most popular option)
Customers register the month prior to the program, but cannot yet track reading.
This allows them to register as they hear about the program, and gives staff more time to enter into E*vanced
Transitioning to Evanced•Year 1- Teens required
•Year 2- Teens required, Adult
and Children “highly
recommended”. 74% of optional
departments chose to enter.
•Year 3- All must be entered.
Prizes and Distribution
Registration Gifts Available at the Start of the Program.
• Preschool =Pirate Ducks• Grade K-5th =Pirate bracelets • Grade 6-12th =Drawstring
backpacks + Chipotle• Adults = Canvas bags +
Chipotle
•Teen and Adult book prizes will be pulled weekly on Tuesdays at 2 p.m. •Children’s book prizes will be awarded as they visit the library to play the game. For each visit, the child will get to pick a card from the Books Ahoy! card deck. If they pull a winning card, the child can choose their book on the spot.
In previous years, we tracked only registration. So all prizes are given to
branches based on the percentage of last year’s registration that their branch achieved.
Good for Registration Prizes, not so great for Books…..
Ship them out?
Initial Shipments by branch based on last year’s registration numbers, print and
prizes.
Ask other branches to share?
Share?
•Not Very Successful.
•The Trouble with
Hoarders …
•Bring the Summer Reading Program to patrons who may not be in the position to frequently visit our library
and participate in the traditional Summer Reading Program.
• ROTG Wall Chart to track as a group•Participants still receive registration prizes.