Download - BE2306 2008 08 Project ion
-
8/6/2019 BE2306 2008 08 Project ion
1/19
Be 2306 Lecture Series - 2008, Department of Building Economics, University of Moratuwa
Project Organisation
Dr. Sepani Senaratne
-
8/6/2019 BE2306 2008 08 Project ion
2/19
BE2306 Lecture Series - 2008, Department of Building Economics, University of Moratuwa
Project Management The overview and organisation needed to
ensure that a project is completed on time,within budget and that it works.
The means, techniques, and concepts usedto run a project and achieve its objectives
-
8/6/2019 BE2306 2008 08 Project ion
3/19
BE2306 Lecture Series - 2008, Department of Building Economics, University of Moratuwa
Why Manage by Projects? Because of their
speed and market responsiveness for
successful competition ability to utilise a wide range of specialised
knowledge
ability to handle organisation change
processes ability to control large-scale complex
activities
-
8/6/2019 BE2306 2008 08 Project ion
4/19
BE2306 Lecture Series - 2008, Department of Building Economics, University of Moratuwa
Project Initiation Aproject can initiated,
To get a product or service done
To support a creative idea
To develop a new technology
To undertake a certain repair
-
8/6/2019 BE2306 2008 08 Project ion
5/19
BE2306 Lecture Series - 2008, Department of Building Economics, University of Moratuwa
Project Organisation Forms Three major types
1 - Within functional organisation
2 - Pure project organisation
3 - Matrix organisation
Each differ in the way they connect tothe parent organisation
-
8/6/2019 BE2306 2008 08 Project ion
6/19
BE2306 Lecture Series - 2008, Department of Building Economics, University of Moratuwa
1- Functional Organisation Project becomes a part of the functional
division
The project is assigned to the functionalunit thathas the most interest inensuring its success or can be most
helpful in implementing it
-
8/6/2019 BE2306 2008 08 Project ion
7/19
BE2306 Lecture Series - 2008, Department of Building Economics, University of Moratuwa
1-Example
-
8/6/2019 BE2306 2008 08 Project ion
8/19
BE2306 Lecture Series - 2008, Department of Building Economics, University of Moratuwa
1-Advantages Maximum flexibility in the use of staff
People can be switched back and forth
between different projects within thefunctional unit
Full access to technical knowledge residedwithin the functional unit
Functional unit serves as the base ofcontinuity and consistency in policies,practices and procedures
Contains the normal path of individualadvancement
-
8/6/2019 BE2306 2008 08 Project ion
9/19
BE2306 Lecture Series - 2008, Department of Building Economics, University of Moratuwa
1-Disadvantages Project is not the main focus as functional
unithas its own work to do, thus less
motivation Not problem-oriented rather function-oriented
No individual is given full responsibility for the
project Poor and slow response to client needs
Does not facilitate a holistic approach toproject designed as a totality
-
8/6/2019 BE2306 2008 08 Project ion
10/19
-
8/6/2019 BE2306 2008 08 Project ion
11/19
BE2306 Lecture Series - 2008, Department of Building Economics, University of Moratuwa
2- Example
-
8/6/2019 BE2306 2008 08 Project ion
12/19
-
8/6/2019 BE2306 2008 08 Project ion
13/19
BE2306 Lecture Series - 2008, Department of Building Economics, University of Moratuwa
2-Disadvantages In case of several projects, can lead to
duplication of tasks
Foster inconsistency in terms of policiesand procedures
With strong attachments, bitter
competition and political infighting canexist
Worry about life after the project
-
8/6/2019 BE2306 2008 08 Project ion
14/19
BE2306 Lecture Series - 2008, Department of Building Economics, University of Moratuwa
3-Matrix Organisation Aproject organisation overlaid on the
functional divisions of the parent firm
In this, project manager controls whenand whathis team will do, while thefunctional managers control who will be
assigned to the project and whattechnology will be used.
-
8/6/2019 BE2306 2008 08 Project ion
15/19
BE2306 Lecture Series - 2008, Department of Building Economics, University of Moratuwa
3-Example
-
8/6/2019 BE2306 2008 08 Project ion
16/19
BE2306 Lecture Series - 2008, Department of Building Economics, University of Moratuwa
3-Advantages Project manager takes the responsibility for
managing the project
The projecthas reasonable access to knowledgeresided in all functional divisions
Less anxiety after project completion
Flexible and rapid response to both client and
parent firm Access to admin. units, therefore,consistency in
policies, practices and procedures
Allows better company-wide balance of
resources in case of several parallel projects
-
8/6/2019 BE2306 2008 08 Project ion
17/19
BE2306 Lecture Series - 2008, Department of Building Economics, University of Moratuwa
3-Disadvantages Since the power is balanced between project
manager and the functional manager, doubts
can exist about who is in-charge of what Generally PM takes administrative control while
Functional manager takes technological control
Violate unity of command
PMs may focus on individual projects ratherthan the total system that optimisesorganisation-wide goals
-
8/6/2019 BE2306 2008 08 Project ion
18/19
BE2306 Lecture Series - 2008, Department of Building Economics, University of Moratuwa
Mixed organisations Sometimes, pure functional and pure
project organisations may coexist in afirm.
-
8/6/2019 BE2306 2008 08 Project ion
19/19
BE2306 Lecture Series - 2008, Department of Building Economics, University of Moratuwa
Choosing an organisational form Functional form
Where major focus must be on in-depth application of atechnology (function)
Pure project form
For managing complex, innovative non-routine tasks in anuncertain, changing environment
Matrix form
When the project requires inputs of several functional areasand involves reasonable complicated technology