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Athletics Compliance
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1. Combined Recruiting Event (Jeanne Fleck)2. OCR and Audit Information (Betsy)3. Important Date Reminders (Susan)4. Text Book Information (David)5. Out-of-Season or Unattached Competition and
Between Term Reminders (Betsy)6. Roster Changes, Phone Logs and Status
Updates (Jennifer)7. SAAC Update (Betsy)8. Reminders and other administrative issues
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Combined Recruiting Event for 2011-12
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Still responding to analysis of 0809 We will wait on review of RM# until we get
some indication that Roster Management numbers and Financial Aid numbers are officially within the guidelines
Expect campus visit sometime after the new year…
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CSU audit..includes ◦ Controls on recruiting travel
We depend a lot on coach entered information Will need to put system in to randomly match with
travel records◦ Contacts and Evaluation Limits
Again we depend a lot of coach entered info
ACS..program/system for monitoring recruitment On-Campus Demonstration January 25….
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FINALS WEEK (no hrs req’d)◦ M-F 7:30am – 5pm◦ Tutors by appt only (see Robert or advisor)◦ Laptops available for overnight check out
January 3—grades due◦ ATHL Rosters!!!
January 19—Spring Semester begins
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Please check SOCIAL SECURITY # carefully on every prospect form
3 “mismatched IDs” in 2 weeks◦ 2 Wrong SSN on Prospect Form◦ 1 Student left SSN blank on app
We can’t track PSA info until we realize it App will not be processed until fixed REALLY-- REALLY --MESSES THINGS UP
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Must be returned to David’s office by 5 pm, Friday Dec. 17 Any exceptions must be pre-arranged with David
Bring all books at once IN PERSON Will check against voucher while s-a waits If s-a does not return books or have
arrangements made, he/she will be charged on their student account
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Early arrival sports: arrange date/time during week of Jan. 10
All other sports pick up Jan. 19: schedule emailed to you, will adjust as needed
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Please clear any team or individual competition with John before participation
This includes scrimmages, practice involving another institution, unattached competition, out-of-season competition and outside competition during vacation periods
Remind your student-athletes, their eligibility can be affected!
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Important to give SAs guidance on activities between terms◦ Assure if not returning withdraw from institution,
remedy leases or housing contracts, clear all financial commitments to institution. Coach should provide cut/quit form ASAP to compliance.
◦ No representation on another team or participation in a contest or event unless approved by compliance….
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Coaches should review first semester records and be sure files are up to date
Coaches should review budget and make adjustments as needed for 2nd semester
Prospects signed in the early signing should have all documents to admissions and eligibility center except final transcripts…
Update 2nd semester practice and competition calendars….be sure to consult with support staff prior to adjusting times
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Don’t forget to coordinate all roster additions/drops with Jennifer◦ Submit Change In Status Form for everyone who
will not be continuing, including graduates and walk-ons
◦ Additions need to complete add process
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Please enter ALL calls to PSAs in CAi by then end of each month
Please enter a phone number with each call After a PSA has signed a valid NLI or if it is
an unlimited period (i.e. official visit, in person contact day, etc.), enter first call to PSA and make a note for that call indicating it is unlimited and why
Please contact me if you know that an impermissible call has taken place
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You will/have been receiving status update reports for your current PSAs
If there are PSAs on your reports whom you are no longer recruiting or who are missing from the report, please let me know promptly
Seventh semester transcripts are important and should be brought to your SAS as soon as they are available
The sooner your PSAs send all their info to the EC, the sooner they will be processed!
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One group event each term One group community service event each
term Bulldog Bowl Points…Competition
◦ Academics◦ Athletics◦ Community Service(point system)◦ Attendance at Dept. Events
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For all competition during winter break please submit competition rosters to David-ASAP!
Complimentary admissions lists for MBK and WBK games during winter break to Jennifer-ASAP!
Next Meeting: January 11, 9 a.m.