APS Committee Orientation
Welcome APS Subject Matter & General Policy
Committee Chairs and Vice Chairs
Pasadena CAAugust 1, 2015
WelcomeMary E. PalmSenior Councilor-at-Large
Eric TedfordCouncilor-at-Large
Lindsey J. du ToitCouncilor-at-Large
Thank You
• APS is a non-profit organization that would not exist were it not for the dedication and tireless work of member volunteers like you
• The health and success of APS relies on the efforts of our committee volunteers
Welcome• During Committee Orientation
we’ll:– Review APS vision and priorities– Discuss your role in leading APS– Outline committee chair logistics– Answer your questions
First, introductions:Name, affiliation, and
committee
Vision is about knowing where you want to be in the future, what you want to accomplish, how you want others to perceive you … and understanding what challenges and opportunities lay along your path
APS Vision
The APS will be a diverse, global community of scientists that:• provides credible and beneficial
information related to plant health;• advocates and participates in the
exchange of knowledge with the public, policy makers, and the larger scientific community;
• and promotes and provides opportunities for scientific communication, career preparation, and professional development for its members.
APS Vision
Current APS Priorities
• Future education of plant pathologists
• Value of publications and the website
• International collaborations
• Plant health education and research funding advocacy, e.g., the Phytobiomes Initiative
As gathering points for expertise, committees play a crucial role in keeping APS a vibrant and vital organization, connected to its grassroots …
and help APS achieve its vision.
Committees
Councilors-at-Large
• Serve as a conduit between committees and Council
• Provide support for new committee ideas
• Help committees increase year-round activity
• Answer questions
APS is you …
More than 900 APS members volunteer to:
1. Run the society's governance2. Effect public policy3. Develop program content4. Review manuscripts5. Conduct outreach activities6. Organize research, networking
and development activities
Councilors-at-Large (CALS)
Current• Senior CAL – Mary Palm• ‘Intermediate’ CAL – Eric
Tedford• ‘Junior’ CAL – Lindsey du Toit
2015-2016• Senior CAL – Eric Tedford• CAL – Lindsey du Toit• CAL – Paul Vincelli
Each Leader has the opportunity to use their creative talents to strengthen their committee and our scientific society
Our goal is to have committees play a more active role in society activities year-round
Committee Leadership
• Drive APS priorities!
• Help develop new services, products, and online sessions
• Provide input on public policy • Recognize key contributions via
Volunteer Award• Nominate and promote candidates
for office
Committee Activities
Session Planning
• Planning should largely occur prior to the annual meeting
• To help facilitate advanced planning, the session submission site will be open for the entire year
Successful Session Proposals
• Complete proposal– All authors, titles, and session
abstract submitted before the annual meeting
• Co-sponsorship– Work with other committees to
coordinate and co-sponsor sessions
Outstanding Volunteer Award 2016
• Please discuss with your committees and nominate a deserving volunteer for the 2016 award!
• Your opportunity to recognize a fellow volunteer
Committee Composition
• Chair – 1 year term
• Vice-chair – 1 year term, then rotates to Chair
– elected by committee members
• Members – no term limit
Committee Chair
• Chairs have a 2 consecutive term limit (a chair term is 1 year)
• Chair position limits: may only serve as chair or vice chair of one of the same committee type at a time, i.e., Subject Matter or General Policy
Committee Membership• Communicate with
members about activities/issues
• Advertise– Phytopathology News– APS News Capsule– Blogs– APS Facebook– APS LinkedIn– APS Twitter– APS YouTube Channel
December 2011
Committee MembersMembership• Open to all• No limit to
number of members
• No term limits• Members may
serve on as many committees as they would like
• Encourage members to participate
http://www.apsnet.org/_layouts/apsforms/comminvite.aspx
Committee Website
www.apsnet.org/members/apsleadership/comm
SharePoint collaborative websites can be designed for your committee
Please contact Cindy Scheller at [email protected] to start up your site!
www.apsnet.org/members/apsleadership/comm
Collaborative Website
Annual committee reports
Submit your completed Annual Committee Report Form within one week after the
annual meeting.
Find the report form and other information at:http://www.apsnet.org/members/apsleadership/comm/Pages/
CommOrientation.aspx
Then submit the form at:http://www.apsnet.org/members/apsleadership/_
layouts/apsforms/commreports.aspx
Your annual report is important
• Keep Council and CALs informed about scientific issues, your activities, new ideas, etc.
• Allow CALs to connect committees with common interests or proposed activities
• Each committee report will be posted as a pdf file so other committee members can learn about your activities
At the meetingChair and Vice Chair Orientation• Saturday, 8/01, 3:00-4:30 pm• Logistics• Get and share leadership tools and
ideas on being an outstanding committee leader
Program Planning Orientation• Wednesday, 8/05, 10:00-11:30
am• Attend if your committee is
proposing a session for the 2016 Annual Meeting
Additional Guidelines• Current roster is included in your
packets
• Manual of Operations (MoO) provides full details/job description
• Committee roster on the website (www.apsnet.org/members/apsleadership/comm) provides most up-to-date listing directly from APS database
Questions• Additional questions, comments or
ideas? Contact any Councilor-at-Large
• Committee info on APSnet at www.apsnet.org/members/apsleadership/comm
• Contact Cindy Sheller at [email protected]
We Need Your Input• Traditionally, CAL’s visit with each
committee during the committee meetings– Provide direct updates on Council
activities– Get input on anything your committee
wants relayed to Council
• Is stopping in during your committee meeting beneficial or not?- Is there a better way to communicate with you?
Think about this, ask your committee members, and provide us feedback
Thank You!
For your continued serviceto our Society
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