Download - April 2015 Florida Parliamentarian
1
Motto
“Let all things be
done decently and
in order.”
I Corinthians 14:40
Volume 35, Number 2 April 2015
What’s Inside
Presidents Message 1-2
Call Annual Meetings 3
Call FURP Meeting 3
Questions & Answers 4-5
Update Information 5
Yearbook Corrections 6
FURP Proposed Bylaws 7-10
Registration Form 11
Hotel Registration Form 12
President’s
Message
Continue on page 2
Shirley J. Brodbeck, RP
The Florida
Theme:
“REACH
OUT”
Fellow parliamentarians, it has been and honor and a challenge to lead
the great State of Florida members in their parliamentary pursuits
these last two years. Though I’m just getting used to being called
Madam President, the title of president will gladly be passed to the
next leader of FSAP that you elect at the annual meeting in May.
The annual meeting is at Homewood Suites in Lake Mary, where there
is plenty of room in your suite to cook a meal, nuke popcorn for the
munchies or pour a drink from the refrigerator. Your registration
covers Saturday lunch and a cookout in the evening. Come casual,
kick back and see another side of your FSAP.
Newly appointed District III Director Greg Goodwiller, PRP from
Mississippi, will join us with the latest from NAP and lead a
workshop.
Education Chair, Barbara Proctor has workshops lined up to keep us
from having a disastrous convention. I wonder what special workshop
FURP will have on Sunday after our memorial service?
By Sunday noon we should be on our way home and me back to
Michigan for the summer. How will you spend your summer and will
parliamentary procedure be anywhere in sight? Please keep on
reaching out, wherever and whenever you can, to help others have
meaningful, productive and efficient meetings. You are needed in all
80% of assemblies that claim to be governed by RONR. You’ve
worked hard to learn the rules of democracy. Continue sharing that
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The Florida Parliamentarian is the official publication of the Florida State Association of Parliamentarians, published four times a year; February, April, September, December. Subscription rate: $20 per year. © 2005 Florida State Association of Parliamentarians
Shirley Brodbeck, RP, Editor-in Chief
941-722-2281 Email: [email protected]
Karen Price, Editor
941-697-8000
E-mail: [email protected]
Patricia McDougle, PRP, Associate Editor
954-791-5957
Email: [email protected]
DEADLINES FOR COPY
February issue > > > > Dec 31st
April issue > > > > > Mar. 1st
September issue > > > > July 31st
December issue > > > > Oct 31st
SEND ADDRESS CORRECTIONS TO:
Shirley Brodbeck
318 Peace Manor
Palmetto, FL 34221-4512
FSAP WEBSITE
http://www.flparliamentarian.com
Continued from page 1
knowledge. Meetings are better because of you.
From our members Daniel Barga and Gustavo Diaz, in Crawfordville to Phillip Goodman, RP,
MAL, in Cudjoe Key; and from past NAP president Carl Ann Stickeler, PRP-R, on the west
coast to provincial member Elaine Baker on the east coast … I ask all 257 FSAP members to
keep on moving those motions, making points of order and inquiring just what parliamentary
procedure you can use to move the meeting along.
Above all, I urge you to participate in one of the best meetings -- the NAP convention in Ar-
lington, Virginia, September 4 – 6.
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CALL TO THE FURP ANNUAL MEETING
Sunday - May 31, 2015
Homewood Suites by Hilton in Lake Mary, Florida
8:30 - 9:45- Meeting
10:00 -- Noon– Education
The Convention
Post Convention recommendations
RP Exam questions on conventions
CALL TO THE FSAP ANNUAL MEETING
The FSAP 2015 Annual Meeting will be held:
Saturday - May 30, 2015
Homewood Suites by Hilton in Lake Mary
Registration 8 A.M.
Meeting 8:30 A.M.
Guest Workshop presenter: Greg Goodwiller, NAP District III Director
Topic: Twenty-First Century Conventions
From “event apps” to electronic timers, voting machines, and projector displays, the way conventions
and other business meetings occur today is very different than the way they occurred a generation ago.
We will explore not only the technologies that are available to parliamentarians and convention
planners/leaders, but also the parliamentary ramifications of employing those technologies. We will
also explore ways to be prepared for the unexpected, to avoid potential convention disasters!
Additional:
What makes a convention special?
Choosing the parliamentarian.
You’ve been elected a Delegate - now what?
Script preparation for convention business.
Considering bylaw amendments and resolutions.
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Disclaimer: The questions answered in this column are answers to questions on parliamentary procedure. If you are
a member of a Florida condominium association, homeowner’s association, etc. the answers might not be applicable
because of the Florida Statutes, or the bylaws of the home owners association. Florida statutes, bylaws of the asso-
ciation and in the case of governmental bodies have rules which have precedence over Robert’s Rules of Order
All page numbers are references to Robert's Rules of Order Newly Revised,
11th edition unless otherwise noted. Send your questions to the Associate
Editor: Patricia McDougle, PRP , Email: [email protected]
Questions and Answers
Associate Editor
Q & Q & AA
Continued on page 5
FLORIDA PARLIAMENTARIAN QUESTIONS AND ANSWERS FOR FIRST QUARTER 2015
Question 19. We need to know how to interpret this provision in our bylaws: "Officers shall be elected by a majority vote by ballot of eligible members present." Does it mean a majority of members voting or a majority of members present? Answer 19. This simple sentence from the bylaws defines four criteria for the election of officers: 1) A majority vote elects; 2) The vote must be by ballot; 3) Only eligible members may vote; 4) A member must be present to vote. However, has the bylaw provision qualified the majority vote? A majority vote when unqualified means more than half of the votes cast by persons entitled to vote (p. 400, ll. 7-12). The majority may be qualified such as a majority of those present or a majority of the membership. It makes a big difference in the result. Assume a membership of 75, 60 present at a meeting, and 50 voting: 1) Majority of the membership = 38; 2) Majority of members present = 31; 3) Unqualified majority (members present and voting) = 26. That bit of information is useful but it does not help with an answer to “a majority of what?” Rules of grammar and composition having been forgotten when Rhett Butler walked out on Scarlett O’Hara the 15th edition of The Chicago Manual of Style was consulted and here is what it says about prepositional phrases ("by ballot of eligible members present"):
5.166 A prepositional phrase consists of a preposition, its object, and any words that modify the object.
Without technically diagramming this dynamic bylaw sentence, the interpretation is that the preposi-tional phrases apply to “majority vote” ̶“of eligible members present” modifies “ballot ̶-the two phrases together qualify “majority vote.” Because “majority vote” is qualified, officers are therefore elected by a majority vote of members present.
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Question 20. Our unit recently had a lesson on the motion Appeal. Our education chairman remarked that Appeal was the only debatable incidental motion. Is this true? Answer 20. It is true that the incidental motion Appeal is debatable but with exceptions. Appeal is undebatable when it “(a) relates to indecorum or a transgression of the rules of speaking; (b) relates to the priority of business; or (c) is made when an undebatable questions is immediately pending or involved in the appeal.” (p. 257, ll. 33-36) However, one other incidental motion may be debated and that is Point of Order should the chair submit the point to a vote of the assembly. (See p. 249, ll. 18-23) The rules governing the debatability of a point of order are the same as for Appeal.
Continued from page 4 QUESTIONS AND ANSWERS
Constant Contact – FSAP Email Updates
The latest FSAP Constant Contact from your president titled “A Flurry of Updates”
has come up with the following statistics.
FSAP Members 257
Don’t have email -29
Address problems -30
Opened -98
Not opened -100
Wow! I understand that some don’t have email, and some have problems with their address,
but 100 that haven’t been opened yet? They are going to miss the latest news that can’t wait
until the next Florida Parliamentarian.
I would suggest that each unit appoint one member that receives these messages to make sure
they are forwarded to others with computers and see that those without computers receive a
phone call with the information.
If you have not received the FSAP Constant Contact messages please contact Henry Lawton
[email protected] to get your proper address on the list.
Shirley Brodbeck, FSAP President
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Yearbook Corrections :
Add
Sharon Spry, P, Bradenton Unit,
5312 88th St. W.
Bradenton, FL 34210-2339
941-794-8147
Delete
Katrina Darden, deceased, from master list and pg. 29, under Apollo X.
Correct
Master List Joan Soltz phone is 305-230-6690.
Master List Wayne Worthley is PRP.
Pg. 8 Under Officers, move credentials from right column to end of their name.
Pg. 8 Tim Winn’s P.O. is 54 not 24.
Pg. 8 Delete Second Vice-President Nancy Watkins. Vacancy not filled. Send membership
information to President Shirley Brodbeck.
Pg. 8 Delete Treasurer David Gruman and insert Karen S. Price, 15546 Viscount Cir., Port
Charlotte, FL 33981, phone: 941-697-8000, [email protected]
Pg. 8 Add PRP after Dorothy Demarest.
Pg. 9 Under Membership delete Nancy Watkins.
Pg. 9 Under Special Committees add PRP to Guiberson.
Pg. 9 Under The Florida Parliamentarian add RP to Brodbeck and PRP to McDougle
Pg. 10, NAP Standing Committees, District Three Director delete Nancy Dauster and insert
Gregory A. Goodwiller – [email protected]
Pg. 31, CCPU Treasurer is Roduner not Rodruner
Pg. 31 John Dauster is an M
Pg. 35 Under Plato, Maria Portz not Mario
Email corrections to Shirley Brodbeck,
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Continue on page 8
NOTICE of PROPOSED AMENDMENTS to the FURP BYLAWS
and STANDING RULES.
BYlAW PROPOSAL #1
ARTICLE III-MEMBERSHIP
CURRENTLY READS:
Section 3. Reinstatement
A member of the unit who has resigned in good standing (i.e., whose dues are paid at the time of
resignation, and a letter from whom has been accepted by the unit and placed in the unit files) may,
upon written request to the secretary, and payment of the current year's dues, be reinstated after
approval by the unit.
PROPOSED AMENDMENT:
IF ADOPTED, WILL READ:
Section 3. Reinstatement
A member of the unit who has resigned in good standing (i.e., whose dues are paid at the time of
resignation, and a letter from whom has been accepted by the unit and placed in the unit files) may,
upon written request to the secretary, and payment of the current biennial dues, be reinstated after
approval by the unit.
RATIONALE:
Submitted to concur with the directive of the members at the October 2014 meeting for the bylaw
committee to propose a bylaw amendment to change to biennial dues.
BYLAW COMMITTEE’S RECOMMENDATION:
Not to adopt. The committee believes that the dues should remain on an annual basis.
Section 3. Reinstatement
A member of the unit who has resigned in good standing (i.e., whose dues are paid at the time of resignation,
and a letter from whom has been accepted by the unit and placed in the unit files) may, upon written request to
the secretary, and payment of the current year's biennial dues, be reinstated after approval by the unit.
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Continue on page 9
Continued from page 7
BYLAW PROPOSAL #2
ARTICLE III-MEMBERSHIP
CURRENTLY READS:
Section 4. Annual Dues
A. Annual dues for active and active-affiliate members shall be $4.00.
B. The treasurer shall notify members that annual dues are payable byNovember 15,
delinquent by December 15, and must be paid by February1, or membership shall be
forfeited.
C. The dues of any member not received by December 15 of the current yearshall be
considered delinquent, and such member shall be ineligible tovote.
D. NAP members shall pay NAP® and FSAP dues directly to NAP®Headquarters.
IF ADOPTED, WILL READ:
Section 4. Biennial Dues
A. Biennial dues for active and active-affiliate members shall be as set forth in the Standing
Rules.
B. The treasurer shall notify members that biennial dues are payable byNovember
15, delinquent by December 15, of the odd numbered years and must be paid by Febru-
ary1 of the even numbered years, or membership shall be forfeited.
C. New members joining in even numbered years shall pay one half of the biennial dues as
set forth in the Standing Rules for that dues year only.
PROPOSED AMENDMENT: Section 4. Annual Biennial Dues
A. Annual Biennial dues for active and active-affiliate members shall be $4.00. as set forth in the Standing Rules. B. The treasurer shall notify members that annual biennial dues are payable byNovember
15, delinquent by December 15 , of the odd numbered years and must be paid by February1 of the even numbered years, or membership shall be forfeited.
C. The dues of any member not received by December 15 of the current yearshall be considered delinquent, and such member shall be ineligible tovote.
D. NAP members shall pay NAP® and FSAP dues directly to NAP®Headquarters.
C. New members joining in even numbered years shall pay one half of the biennial dues as set forth in the Standing Rules for that dues year only.
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Continue on page 10
Continued from page 8
RATIONALE:
Submitted to concur with the directive of the members at the October 2014 meeting for the
bylaw committee to propose a bylaw amendment to change to biennial dues.
The committee believes that the current C. is not consistent with B.
The committee believes that association and national rules should not be included within
the unit bylaws.
BYLAW COMMITTEE’S RECOMMENDATION:
Not to adopt the changes relative to the annual dues as both national and association
dues are collected annually and biennial dues for a unit would be confusing to members
and add additional work for the treasurer in computing membership.
Adopt dues to be set forth in the Standing Rules
Adopt striking the current C. and D.
In respect to the above the committee recommends the following substitute to be adopted:
“Section 4. Annual Dues
A. Annual dues for active and active-affiliate members shall be as set forth in the Standing
Rules.
B. The treasurer shall notify members that annual dues are payable byNovember 15,
delinquent by December 15, and must be paid by February1, or membership shall be
forfeited.”
BYLAW PROPOSAL #3
ARTICLE VII-COMMITTEES
CURRENTLY READS:
Section 1. Standing Committees shall be: Auditor, Bylaws, Education, Membership, and Yearbook.
PROPOSED AMENDMENT:
IF ADOPTED, WILL READ:
Section 1. Standing Committees shall be: Auditor, Bylaws, Education, and Yearbook.
RATIONALE:
Submitted to concur with the directive of the members at the October 2014 meeting for the bylaw
committee to propose a bylaw amendment eliminating the membership committee as there are no
duties listed in the current bylaws and no such separate committee has existed for many years.
BYLAW COMMITTEE’S RECOMMENDATION:
To adopt.
Section 1. Standing Committees shall be: Auditor, Bylaws, Education, Membership, and Yearbook.
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Continued from page 9
STANDING RULE PROPOSAL #1
CURRENTLY READS:
There is currently no item 7. (The cost of the dues were found in the bylaws)
PROPOSED AMENDMENT:
7. Biennial dues shall be $10.
IF ADOPTED, WILL READ:
7. Biennial dues shall be $10.
PROVISO:
If adopted the standing rule would go into effect in 2017. Dues for 2016 shall be $5.
RATIONALE:
Submitted to concur with the directive of the members at the October 2014 meeting for the bylaw
committee to propose biennial dues of $10 in the standing rules. Biennial dues would coincide more
closely with the FURP terms of office. FURP has not had a dues increase in more than 10 years and
this increase would amount to an additional $1 per year.
BYLAW COMMITTEE’S RECOMMENDATION:
To amend by striking “biennial” and inserting “annual” and to strike “$10” and insert “$5”
to read: “Annual dues shall be $5.” If the recommendation is adopted no proviso would be
necessary.
Dorothy Demarest, PRP
Julie Palm, PRP
Barbara Proctor, PRP – ex officio
Please bring a copy of these
Proposed bylaws and
Standing Rules with you
to the meeting on
May 31, 2015
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FLORIDA STATE ASSOCIATION OF PARLIAMENTARIANS 62
nd ANNUAL MEETING
Homewood Suites by Hilton Lake Mary 755 Currency Circle
Lake Mary, Florida 32746 May 29 – May 31, 2015
NAME_______________________________________________________________ ADDRESS___________________________________________________________ CITY____________________________________STATE______ZIP_____________ Unit/MAL/ Member/Guest_______________________________________________ Email Address ____________________________________Phone_______________ FSAP-Office/Chairmanship held__________________________________________ UNIT-Office/Chairmanship held___________________________________________ REGISTRATION FEE: Postmarked no later than May 14 (includes lunch and BBQ dinner ) Choose one: Chicken Pecan Salad ________ Corned beef with Swiss and Coleslaw _______ $80 $_________ Special Dietary Need_________________________________ LATE REGISTRATION FEE: Postmarked after May 14 $10 $_________ GUEST BBQ $20 $_________ TOTAL ENCLOSED $___________
Make check payable to FSAP and mail to: Kay Stephens, 2946 Golden View Lane, Orlando, Florida 32812-5984 Email: [email protected] phone: 1-407-658-9779
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Homewood Suites by Hilton Lake Mary
755 Currency Circle
Lake Mary, Florida 32746
Ph: 407-805-9588 Fax: 407-805-0236
May 29 – 31, 2015
HOTEL RESERVATION FORM
(mail, fax or call directly to hotel. Please print)
NAME _______________________________________________________________
ADDRESS ____________________________________________________________
CITY _________________________________________________________________
STATE ________ZIP ________________PHONE ____________________________
ARRIVAL DATE _____________ DEPARTURE DATE _____________
Room Rate is $89.00 per night plus applicable state and local taxes –King
Room Rate is $99.00 per night plus applicable state and local taxes-Double
Non-Smoking ____ Smoking _____ King_____ Double Beds _____
GUARANTEE: Submit one night’s deposit or fill out following information.
American Express___ Diners___ Discover___ Master Card___ Visa___
Credit Card #__________________________________________
Expiration Date: __________________
Signature: _____________________________________________
Deadline for room rate guarantee: May14, 2015
Group Name: FSA State Meeting
Web Site Reservation: http://homewoodsuites.hilton.com/en/hw/groups/personalized/L/
LKMFLHW-FSA-20150528/index.jhtml?WT.mc_id=POG