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Jitu Thaker Technical Officer — Facilitation
Advance Passenger Information (API) &
Passenger Name Record Data (PNR) —
ICAO’s Regulatory Role
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Overview
• API & PNR: What are they?
• ICAO’s interest in API and PNR
• Regulatory Framework
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Advance Passenger Information (API) . . . the collection of passenger’s and/or crew member’s biographic data
and flight details by the aircraft operator before departure of flight . . . its electronic transmission to border control agencies prior to flight departure or arrival
Collection of data in DCS: flight “open” for check-in (48hrs)
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API Biographic Data Elements in MRZ
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• 1. Travel Document Number • 2. Issuing State or Organization • 3. Travel Document Type • 4. Expiration Date of Document • 5. Surname/Given names(s) of holder • 6. Nationality • 7. Date of Birth • 8. Gender
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API Flight Information
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• 1. IATA Airline code & Flight number • 2. Departure Date and Time • 3. Arrival Date and Time • 4. Last place of call of aircraft • 5. Subsequent place of call of aircraft • 6. Total number of passengers on flight
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Passenger Name Record (PNR) Data
The record created for each journey booked by a passenger. Contains all information used by aircraft operators for their own commercial and operational purposes in providing air transportation services.
Captured months/ weeks/days in advance of flight
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Passenger Name Record (PNR) Data
1. API details 2. Other details of passenger and flight(s)
─ record locator ─ payment information (credit card, cash . . .) ─ contact information ─ frequent flyer number ─ seating information ─ baggage information (checked bags; excess baggage) ─ free text
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ICAO’s Interest in API & PNR ●Art. 13 [Chicago Convention]: Entry & clearance regulations
→Passengers, crew required to comply with a State’s clearance, immigration, customs regulations on entry/departure . . .
● Art. 22: Facilitation of formalities
→States agree to prevent unnecessary delays to aircraft, passengers, crew: Administration of immigration, customs, clearance laws
● Art. 23: Customs & Immigration
→States undertake to establish customs/immigration procedures recommended pursuant to Convention
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Annex 9 developed:
→ elaborate States’ obligations under Articles 22, 23, 24 of the Chicago Convention
→ standardize procedures for meeting legal requirements under Articles 10, 13, 14, 29, 35 of the Convention
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API & PNR: Regulatory framework
→ Annex 9 — Facilitation
→ Assembly Resolutions
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Annex 9 (14th Edition, 2015)
States’ obligation to standardize API requirements
1. Standard 3.48
2. Standard 3.48.1
3. Standard 3.48.2
4. Standard 3.48.5
5. Standard 3.48.7
*All Mandatory (binding)*
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Standard 3.48
Each Contracting State that introduces an Advance Passenger Information (API) system under its national legislation shall adhere to international recognized standards for the transmission of Advance Passenger Information.
►Note 1: Brief description of API ►Note 2: Information on UN/EDIFACT
PAXLST (electronic) Message ►Note 3: Non-applicability of Paxlst to
general aviation 12
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Standard 3.48.1
Contracting States shall require only biographical data elements from travel documents that are machine readable per Doc 9303. All information to conform to specifications for UN/EDIFACT PAXLST messages found in the WCO/IATA/ICAO API Guidelines.
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Standard 3.48.2
►If more information required ►Then request change [►WCO/ICAO/IATA:
API/PNR Contact Committee, WCO, Brussels]
[Data Maintenance Request: DMR]
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Interactive API (iAPI)
Electronic system that transmits, during check-in,
API data elements collected by the aircraft operator to
public authorities who, within existing business
processing times for passenger check-in, return to the
operator a response message for each passenger and/or
crew member.
→BOARD / NO BOARD Message
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RP3.48.8
States seeking to implement iAPI system:
. . . . . . conform to WCO/ICAO/IATA Guidelines.
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Regulatory framework for PNR RP 3.49
Contracting States requiring PNR access to align their data requirements and their handling of such data with: −the guidelines contained in ICAO Doc 9944 and −in PNRGOV message implementation guidance materials published by the WCO and endorsed by ICAO & IATA
+ 2 other RPs
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GUIDELINES: DOC 9944 Examples of issues covered:
►Meaning of PNR; Why States want access
►Data elements;
►Storage of PNR data
►Data protection; security and integrity of data
►What PNRs should NOT contain
►Sensitive data
►Methods of PNR data transfer
►Transparency & Passenger Redress
►Conflict of laws between States
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API Guidelines & PNR Reporting Standards:
http://www.icao.int/Security/FAL/ANNEX9/Pages/Publications.aspx
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Assembly Resolutions • A39-WP/41 (Consolidated FAL Statement)
– (new) Appendix D: Passenger Data Exchange Systems
• A39-WP/16 (Consolidated AVSEC Statement)
– Appendix C, para. 8: States . . . enhance use of API
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ICAO action following UNSC Res. 2178 (2014)
• FALP/9 (4-7 April 2016) – Additional provisions to enhance existing API SARPs:
http://www.icao.int/Meetings/FALP/Pages/FALP9-2016.aspx
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Recommendations of FALP/9 [A39-WP/42, Appendix]:
→ a new Standard obliging each Contracting State to establish an Advance Passenger Information (API) system.
→ a new Recommended Practice on a “passenger data single window”
→Council, Feb/March 2017
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WHY Standardization? •Data to 3 agencies
•Data sets (possibly) different
•Separate systems: both airline & State
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Airline
Agency A
Agency B
Agency C
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WHY Standardization? • 1 set of data to 1 central system
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Airline Agency A
(Single Window)
Agency B
Agency C
Agency D . . . . Etc.
1. Less expensive for both airline and
State 2. More efficient
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THANK YOU! Advance Passenger Information (API) &
Passenger Name Record Data (PNR) —
ICAO’s Regulatory Role