Tom Wiener, P.E. MnDOT Project Controls EngineerMatt Reid, P.E. HDR Engineering, Inc.
Allows for Breakdown of L.S. Cost◦ Validate Costs of the L.S.
Better Quality Control
Better Progress Control and Monitoring◦ Earned Value / Revenue Techniques
Schedule of Values
Contractor Consultant(Low Bid Contract)
Lump Sum Bid items are Cost Accounts in P6 that align with
Unit Rate bid items
Schedule of Values
Contractor ConsultantChallenges Faced
We’ve Never Done This Before ($14.2M QBS) Office of Audit/Validation of Costs Creating Negotiated Work Packages from RFP Schedule Was a Learning Curve for Consultant
• Provides Method for Equity Control
• Allows for Schedule Risk to be Reduced
• Reduces Fears of Lump Sum
• Lump Sum• Encourages Innovation• Scope Diligence • Streamlined Payment Administration
Lump Sum Contract Requirement 1st Design Contract – Lump Sum CPM Use of MnDOT SWIFT Codes
◦ 1010 – Project Management◦ 1250 – Misc. Engineering & Support◦ 2824 – Special Studies◦ ABUT◦ DECK◦ PIER
Oracle Primavera P6
Baseline Schedules – 1st plan for executing work and progress measured from
Update Schedules – record of progress on a monthly basis; actual dates, remaining durations, actual cost, earned value.
Revised Schedules – Re Baseline if necessary
Schedule built locally
Coordination with Functional Leads and MnDOT
Baseline Acceptance
Baseline Uploaded to MnDOT Hosted P6 Environment
Similar to MnDOT CPM Const Specs – 1803
Activity Durations 5-20 days
Activity must have Predecessor/Successor
No Lags/Leads
Constraints
Contract Time, Delays, Impacts, Failure to complete work on time
Schedule Activities – 465 Logic Relationships – 750 Constraints – 14 Initially, 2 Afterward Critical Activities – 40, less than 10% of
Project, no more than 30% per spec
SWIFT Codes Differentiate Subs – Multiple Entries Reporting
Schedule Updated Monthly◦ Purposes of CPM◦ Coordination with Design
Functional Leads◦ Schedule Narrative
Highlights Anticipated/Final Milestones
Critical Coordination Activities
Change in Schedule Logic◦ Payment - Invoicing
Organization ◦ Define deliverables in an organized format◦ Ensure all contracted deliverables are accounted for◦ Activities have agreed upon budget
Communication◦ Relationship between disciplines and other parties◦ Responsibility - activities are assigned to companies,
DOT◦ When deliverables are required logically
Analysis◦ On time – baseline comparison and float analysis◦ On budget – Internal earned value/percent complete
analysis◦ Risk or Impact mitigation – All parties can identify and
mitigate potential risks, allocate or shift resources
Was it worth it?
Yes
• Validated Scope of Work• Consultant buy-in to the process• Truly managed schedules (Earned Revenue Mngt)• We needed this design done on time
• Streamlined Payment administration – Auditing History
Project In Construction Phase
Contractor’s build schedule in our network 1/1/13
Piloting BIM and CTD schedules 3/1/13
Select Unit Rate project Resource and Cost Loaded 3/1/13
Role and Resource Loaded of CE&I staff 6/1/14
Projects in Scoping and Design Phase
Programmed Projects Role and Resource Loaded 6/30/13
All planned projects Role loaded by June 30, 2014
Taxpayer Transportation Accountability Act