Download - administartion format Close Checklist
CEC INTERNATIONAL CORPORATION (I) PVT. LTD.
BOOK CLOSE CHECKLIST
FOR THE MONTH OF: DATE :
SL. NO. NAME OF THE SITE: ANNEXURE NO RESPONSIBILITY WHETHER SUBMITTED
1 PROFIT & LOSS ACCOUNT FOR THE MONTH ACCOUNTS
2 IPC BILLS SUMMARY AND DEPARTMENT OUTSTANDING 1 ACCOUNTS
3 STOCK STATEMENT & PHYSICAL VERIFICATION STATEMENT 2 STORES/ACCOUNTS
4 FIXED ASSETS PHYSICAL VERIFICATION STATEMENT 3 STORES/ADMIN
5 QUANTITY RECONCILIATION OF MAJOR CONSTRUCTION MATERIALS 4 PLANNING/STORES
6 MRN AND PJV RECONCILIATION STATEMENT 5 STORES/ACCOUNTS
7 6 STORES/ACCOUNTS
8 STATEMENT OF EMD/BG/ALL TYPES OF DEPOSIT RECEIVABLE 7 ACCOUNTS
9 STATEMENT OF WORK IN PROGRESS BALANCE & COST TO COMPLETE 8 PLANNING
10 STATEMENT OF ADVANCE (WITH DETAILS) AND REMARKS FOR NON RECOVERY 9 ACCOUNTS
11 10 PLANNING
12 STATEMENT OF PROVISIONAL ENTRIES AND REVERSAL 11 PLANNING/ACCOUNTS
13 DETAILS OF SUB-CONTRACTORS ACCOUNT 12 PLANNING
14 CASH CERTIFICATE 13 PLANNING
CERTIFICATES/CONFIRMATION OTHER STATEMENTS REQUIRED
1 COPIES OF IPC BILLS PLANNING
2 CASH BALANCE CERTIFICATES ACCOUNTS
3 DETAILS OF TDS RECOVERY MADE BY US PARTY WISE AND BILL WISE ACCOUNTS
5 BANK RECONCILIATION STATEMENT ACCOUNTS
6 BANK STATEMENT ACCOUNTS
7 BANK BALANCE CONFIRMATION LETTER FROM BANK ACCOUNTS
9 COPY OF INWARD REGISTER WITH MRN/JV REFERENCE STORES
12 PREPAID EXPENSES ACCOUNTS
13 SALARIES PAYABLE DETAILS ACCOUNTS
14 COPIES OF SALES TAX RETURNS (IF NOT FORWARDED REGULARLY) ACCOUNTS
15 INCOME TAX AND WORKS (SALES) TAX CERTIFICATES IF DUE PLANNING
17 ACCOUNTS DATA THROUGH E MAILS AND FLOPPY ACCOUNTS
18 DETAILS OF OUT STANDING LIABILITIES ACCOUNTS
19 COPY OF STORES INWARD REGISTER STORES
All the above statements have been duly verified by us
HOD Accounts at Site Project Manager/ Leader
MATERIAL ISSUE VOUCHER STATEMENT WITH REFERENCE (JV NO OR VOUCHER NO)
DETAILS OF HIRE CHARGES AND OTHER SERVICES PROVIDED TO OTHER PARTIES AND DEBIT NOTE PARTICULARS WITH ACCOUNTS JV REF NO
CEC INTERNATIONAL CORPORATION (I) PVT. LTD.
STATEMENT OF INTERIM PAYMENT CERTIFICATE
Project (Name)Annexure - 1
Date IPCRECOVERIES
VAT (4%) W/H Royalty
1
2
3
4
5
6
7
8
9
10
11
12
Signature of HOD Accounts at Site Signature of Project Manager/Leader
Sr.No.
Gross Amount
Cumulative Amount
Total Recoveries
Net Amount Receivable Cheques
Received
Balance ReceivableTDS
(2.244%)Retention
Money (6%)
CEC INTERNATIONAL CORPORATION (I) PVT. LTD.
STATEMENT OF CLOSING STOCK
SITE :SITE CODE :ANNEXURE NO : 2
Total Receipts up to 20XX-XX Total Consumption up to 2006-07 Closing Stock Variation
S No. Name of Stock Item QTY RATE AMOUNT QTY RATE Amount Book Qty Rate Amount Qty Reasons
I MAJOR ITEMS:
II OTHERS :
TOTAL
Signature of HOD Accounts at Site Stores In Charge Signature of Project Manager/Leader
PLEASE ENCLOSE COPY OF BILLS / INVOICES FOR ALL MAJOR ITEMS FOR VALUATION /VERIFICATION PURPOSE
NO ADJUSTMENT SHOULD BE MADE AGAINST IPC BILL ONLY PHYSICAL STOCK TO BE CONSIDERED
Account Code
Unit of Measurement
Physical Qty
Basis of Valuation
NOTE: That the valuation of the closing stock items is done correctly (On First in First out method , but not on average method. Valuation should be made on last purchase method For example depending on the closing stock quantity the rates are to be applied purchased rate quantity wise, but not the last one purchased rate unless the qty in stock is less that the last purchased qty.
CEC INTERNATIONAL CORPORATION (I) PVT. LTD.
FIXED ASSETS STATEMENT
SITE :SITE CODE :ANNEXURE - 3
Sl. No. Unit Qty Asset No Code Amt Remarks
TOTAL
Signature of Stores In Charge Signature of Manager - Central Services Signature of Project Manager/ Leader
Name Of The Fixed Asset
Model/Make
Purchased/Transfer
Date Of Purchase/Tr
ansfer
Site From /To
Vr No/Stn No
Installation/Erection Charges
Major Repairs If
Any
Total Amount
Variance between Book & Physical
Balance
CEC INTERNATIONAL CORPORATION (I) PVT. LTD.
QUANTITY RECONCILIATION OF MAJOR CONSTRUCTION MATERIALS
SITE :SITE CODE :ANNEXURE NO : 4
Name Of The Material
Qty Received QTY CONSUMED AT SITE SUB CONTRACTOR
Current Month Previous Month Current Month
TOTAL
Signature of Stores In Charge Signature of Project Manager/Leader
A/C Code
Qty Required As Per Pca Up to
Previous Month
Current Month
Up to Previous Month
Closing Stock
CEC INTERNATIONAL CORPORATION (I) PVT. LTD.
MRN AND JV RECONCILIATION STATEMENT
SITE :SITE CODE :ANNEXURE -5BOOK NO:
MRN DATE DESCRIPTION OF MATERIAL PO NO: DATE QTY RATE AMOUNT JV NO JV DATE
TOTAL
Signature of HOD Accounts at Site Signature of Store In Charge Signature of Project Manager/ Leader
A/C CODE
NAME OF THE SUPPLIER
CEC INTERNATIONAL CORPORATION (I) PVT. LTD.
MIV AND JV RECONCILIATION STATEMENT
SITE :SITE CODE :ANNEXURE - 6BOOK NO:
SL. NO DATE QTY RATE AMOUNTSUB CONTRACTOR CHARGEABLE BASIS
QTY RATE AMOUNT JV NO AC CODE
TOTAL
Signature of HOD Accounts at Site Signature of Store In Charge Signature of Project Manager/Leader
MIV NO
MATERIAL ISSUED TO
DESCRIPTION OF MATERIAL JV
DATE
CEC INTERNATIONAL CORPORATION (I) PVT. LTD.
OUTSTANDING DEPOSIT/ BG STATUS/EMD/ RENT DEPOSIT/OTHER DEPOSITS
SITE :SITE CODE :ANNEXURE - 7
DEPOSITS MADE TO DATE OF DEPOSIT AMOUNT VALIDITY STATUS
TOTAL
Signature of HOD Accounts at Site Signature of Project Manager/Leader
A/C CODE
PURPOSE OF DEPOSIT
DATE OF RELEASE
CEC INTERNATIONAL CORPORATION (I) PVT. LTD.
STATEMENT OF WORK IN PROGRESS/ BALANCE COST TO COMPLETE
SITE :SITE CODE :ANNEXURE - 8
EXECUTED UP TO DATE CERTIFIED UP TO DATE BALANCE COST TO COMPLETE VARIATION ITEMS IF ANY
SL. NO. PARTICULARS RATE AMOUNT QTY RATE AMOUNT BOQ QTY QTY RATE AMOUNT
TOTALUnder balance cost, cost of BOQ item should be our cost to execute that item and not the BOQ rate
Signature of HOD Accounts at Site Signature of Planning Engineer Signature of Project Manager/Leader
NOTE: 1.PLEASE USE THE IPC BILL FORMAT WITH ADDITION A/C COLUMNS OF BALANCE COST TO COMPLETE AND VARIATION ITEM IF REQUIRED.2.VARIATION ITEMS ARE THE ADDITIONAL/SHORT ITEM AND QTY EXECUTED/TO BE EXECUTED IN EXCESS/SHORT OF BOQ QTY
a. ITEMS EXECUTED IN EXCESS OF THE ORIGINAL BOQ QTYb. NEW ITEM OF WORK IF ANY NOT ENVISAGED IN THE ORIGINAL CONTRACTc .REDUCTION IN THE BOQ QTY FROM THE ORIGINAL CONTRACT
WORK-IN-PROGRESS
COST TO BE INCURRED FOR WIPBOQ
QTYBOQ RATE
BOQ VALUE
ACTUAL QTY EXECUTED
COST OF BOQ ITEM
TOTAL COST
CEC INTERNATIONAL CORPORATION (I) PVT.LTD
DETAILS OF ADVANCES
SITE :SITE CODE :ANNEXURE NO : 9
SL. NO. NAME OF THE PARTY AUTHORISATION BY AMOUNT SECURITY HELD
TOTAL
Signature of HOD Accounts at Site Signature of Project Manager/Leader
NATURE OF JOB/MATERIAL
SUPPLIERMODE OF
RECOVERYDATE OF ADVANCE
CEC INTERNATIONAL CORPORATION (I) PVT. LTD.
SITE :SITE CODE :ANNEXURE - 10
Date Rate Amount Debit Note Jive No Date
TOTAL
DETAILS OF HIRE CHARGES AND OTHER SERVICES PROVIDED TO OTHER PARTIES AND DEBIT NOTE PARTICULARS WITH ACCOUNTS JV REF. NO.
Particulars Of Service
Provided
Party's Name
No Of Hrs/Units
Signature of Head Planning/ Mech Department
Signature of Stores In Charge
Signature of HOD Accounts at Site
Signature of Project Manager/Leader
CEC INTERNATIONAL CORPORATION (I) PVT. LTD.
DETAILS OF PROVISIONAL ENTRIES
SITE :SITE CODE :ANNEXURE -11
S.No. Account Head Account Code Current Month Current Jive No:
1 SALARIES2 TELEPHONES3 RENT4 INTEREST ON MOBILISATION ADVANCE5 INTEREST ON MACHINERY ADVANCE6 INSURANCE7 STOCK8 WORK IN PROGRESS9 INTEREST ACCRUED
10 INTEREST ON FD11 PROVISION OF GRATUITY12 PROVISION FOR EL13 PROVISION FOR BONUS14 PROVISION FOR TAX15 PROVISION FOR WEALTH TAX16 PROVISION FOR EXPENSES17 PROVISION FOR GOODS18 OUTSTANDING LIABILITIES19 UNBILLED REVENUE20 PREPAID EXPENSES21222324252627282930
Signature of HOD Accounts at Site Signature of Project Manager/Leader
Balance Upto Previous Month
Amount Reversed
Reversal Jive No
Particulars Of Back Up Papers For
Current Provision
CEC INTERNATIONAL CORPORATION (I) PVT. LTD.
DETAILS OF SUB CONTRACTORS ACCOUNT FOR JOB WORK AGAINST MATERIAL ISSUED
SITE :SITE CODE :ANNEXURE 13DETAILS OF SUB CONTRACTORS ACCOUNT AS PER IPC BILL NO
QUANTITY EXECUTED BY
CONTRACTOR I CONTRACTOR II
1 2 3 4 5 7 8 9 10 8+9+10 ………
TOTAL
Signature of Head of Planning Signature of Project Manager/Leader
Note : Quantity executed by CICI and all Contractor should match the bill submitted / executed and amount should be tallied with accounts.
SL NO
DESCRIPTION BOQ ITEM
NATURE OF JOB
BOQ REF NO:
UNIT OF MEASUREMENT
APPROVED RATE AS PER PCA WORK DONE BY
CECTOTAL
EXECUTEDQTY ACCOUNTED AS PER IPC BILL
BALANCE OF ANY TO BE ACCOUNTED AS IPC BILL
CEC INTERNATIONAL CORPORATION (I) PVT. LTD.
PHYSICAL CASH VERIFICATION REPORT
PHYSICAL VERIFICATION REPORT OF CASH BALANCE AS ON
Cash Balance
Denomination No Value Rs. 1000 0
500 0100 0
20 010 0
5 0 1 0
coins 0
Note: a) The physical balance tally with book balance of Rs…………
Signature of HOD Accounts at Site Signature of Project Manager/Leader
Certified that Cash balance in chest has been physically verified by us at the close of ---------, 20XX and found to be Rs.-----------------------as per denominations noted below:
b) There is a difference of Rs.--------------between book and physical balance which is dealt in accounts as below:
CEC INTERNATIONAL CORPORATION (I) PVT. LTD.
PHYSICAL CASH VERIFICATION REPORT
PHYSICAL VERIFICATION REPORT OF CASH BALANCE AS ON
Certified that Cash balance in chest has been physically verified by us at the close of ---------, 20XX and found to be