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Achieving MS4 Environmental Compliance with an Internal Compliance Program
How a local MS4 mitigated potential permit pitfalls by implementing an internal audit program
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Trial by Fire The City of Lincoln NPDES/MS4 Permit was audited by the EPA in July 2016.
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Compliance matters
The EPA can issue fines for non-compliance – a minimum of $2500 and maximum of $25,000 per day for the first offense, and a maximum fine of $52,000 per day for the second offense.
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Administrative Staff rely on managers to provide
necessary information in an audit/and or crisis
situation Are they prepared?
Are you?
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Capturing Institutional Knowledge: • Experience speaks volumes!
What if they retire?
What if they become ill?
Are we prepared?
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How do we consolidate critical information into a logical order that can than be shared across multiple platforms?
Cutting through the Red Tape…
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So where do you start?
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Digging in…
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One on One meetings were
crucial…
• Ensured accountability
• Allowed for assessment of overall knowledge
• Garnered a basic understanding of processes
• Aided in identifying what may or may not be missing
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Do we have the right tools to do the job?
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Initial Assessments
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Recommendations based on results…
Tellevate conducted an Environmental Management and IT Assessment
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The Sharepoint Site was created
Implementation of training
Incorporation of Emails
Creation of forms
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Up and Running!
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Documents and Records
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Houston…we have a problem
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Could this have been avoided?
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Starting Over?
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Adaptations…
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Weighing the options…
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OnBase Permit Solution
• All Permits available in one platform
• Permit Requirements listed for each
• Tasks needed for each Requirement easily identified
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So how does it work?
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The elements of the SWMP are listed as the “Requirements”
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The “Task” is done to complete the “requirement”
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Activity Related to a Task
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Email Notifications can be sent: • Upon completion of a task
• To notify staff to perform a task by a specific date
• To notify management of an upcoming task deadline
• To notify management of a missed task deadline
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Tasks Outside the Department
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What’s Next?
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New Growth after the “Fire”
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Gratitude…
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Questions?
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Shannon Ideus, CSI
MS4 Coordinator
City of Lincoln Watershed
Management Division
Lincoln Transportation & Utilities